UNITED STATES |
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SECURITIES AND EXCHANGE COMMISSION |
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Washington, D.C. 20549 |
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SCHEDULE 14A |
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(Rule 14a-101) |
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INFORMATION REQUIRED IN PROXY STATEMENT |
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SCHEDULE 14A INFORMATION |
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Proxy Statement
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Filed by the Registrant ý |
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Filed by a Party other than the Registrant o |
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Check the appropriate box: |
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
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Landmark Bancorp, Inc. |
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(Name of Registrant as Specified In Its Charter) |
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant) |
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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Amount Previously Paid: |
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Persons who are to respond to the collection of information contained in this form are not required to respond unless the form displays a currently valid OMB control number. |
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LANDMARK BANCORP, INC.
800 Poyntz Avenue
Manhattan, Kansas 66502
(785) 565-2000
April 15, 2005
Dear Stockholder:
On behalf of the board of directors and management of Landmark Bancorp, Inc., we cordially invite you to attend our annual meeting of stockholders, to be held at 2:00 p.m. on Wednesday, May 18, 2005, at the Kansas State University Alumni Center, 17th and Anderson Avenue, Manhattan, Kansas, 66506. The accompanying notice of annual meeting of stockholders and proxy statement discuss the business to be conducted at the meeting. At the meeting we will also report on our operations and the outlook for the year ahead.
We have nominated three persons to serve as Class I directors. Each of the nominees are incumbent directors. In addition to the election of directors, stockholders are being asked to approve an amendment to our certificate of incorporation to increase the number of authorized shares of common stock from 3,000,000 to 5,000,000. Additionally, our Audit Committee has selected and we recommend that you ratify the appointment of KPMG LLP to continue as our independent registered public accounting firm for the year ending December 31, 2005.
We encourage you to attend the meeting in person. Whether or not you plan to attend, however, please complete, sign and date the enclosed proxy and return it in the accompanying postage-paid return envelope as promptly as possible. This will ensure that your shares are represented at the meeting.
We look forward with pleasure to seeing and visiting with you at the meeting.
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Very truly yours, |
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LANDMARK BANCORP, INC. |
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Patrick L. Alexander |
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President and Chief Executive Officer |
LANDMARK BANCORP, INC.
800 Poyntz Avenue
Manhattan, Kansas 66502
(785) 565-2000
NOTICE OF
ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD MAY 18, 2005
To the stockholders of
LANDMARK BANCORP, INC.
The annual meeting of the stockholders of Landmark Bancorp, Inc., a Delaware corporation, will be held at the Kansas State University Alumni Center, 17th and Anderson Avenue, Manhattan, Kansas, 66506, on Wednesday, May 18, 2005, at 2:00 p.m., local time, for the following purposes:
1. to elect three Class I directors for a term of three years;
2. to amend Article 4 of our certificate of incorporation to increase the number of authorized shares of common stock, $0.01 par value per share, from 3,000,000 to 5,000,000 shares;
3. to ratify the appointment of KPMG LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2005; and
4. to transact such other business as may properly be brought before the meeting and any adjournments or postponements of the meeting.
We are not aware of any other business to come before the annual meeting. Any action may be taken on any one of the foregoing proposals at the annual meeting on the date specified above, or on any date or dates to which the annual meeting may be adjourned or postponed. The board of directors has fixed the close of business on April 1, 2005, as the record date for the determination of stockholders entitled to notice of, and to vote at, the meeting. In the event there are an insufficient number of votes for a quorum or to approve or ratify any of the foregoing proposals at the time of the meeting, the meeting may be adjourned or postponed in order to permit our further solicitation of proxies.
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By order of the Board of Directors |
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Patrick L. Alexander |
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President and Chief |
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Manhattan, Kansas |
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April 15, 2005 |
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LANDMARK BANCORP, INC.
PROXY STATEMENT
ANNUAL MEETING OF STOCKHOLDERS
May 18, 2005
Landmark Bancorp, Inc., a Delaware corporation, is the holding company for Landmark National Bank. Landmark National Bank has branches in Manhattan, Auburn, Dodge City, Fort Scott, Garden City, Great Bend, Hoisington, LaCrosse, Louisburg, Osage City, Osawatomie, Paola, Topeka and Wamego, Kansas. Landmark Bancorp was formed as part of the 2001 merger between MNB Bancshares, Inc., the holding company for Security National Bank, and Landmark Bancshares, Inc., the holding company for Landmark Federal Savings Bank. As a result of the merger, Landmark Bancorp became the holding company for Landmark National Bank. In April, 2004 Landmark Bancorp completed its acquisition of First Kansas Financial Corporation, the holding company of First Kansas Federal Savings Bank, and it was merged into Landmark National Bank.
This proxy statement is furnished in connection with the solicitation by the board of directors of Landmark Bancorp of proxies to be voted at the annual meeting of stockholders to be held at the Kansas State University Alumni Center, 17th and Anderson Avenue, Manhattan, Kansas, 66506, on Wednesday, May 18, 2005, at 2:00 p.m., local time, and at any adjournments or postponements of the meeting. Our 2004 annual report, which includes consolidated financial statements of Landmark Bancorp and Landmark National Bank, is also enclosed. This proxy statement is first being mailed to Landmark Bancorps stockholders on or about April 15, 2005.
The following is information regarding the meeting and the voting process, presented in a question and answer format.
Why am I receiving this proxy statement and proxy card?
You are receiving a proxy statement and proxy card from us because on April 1, 2005, the record date for the annual meeting, you owned shares of Landmark Bancorps common stock. This proxy statement describes the matters that will be presented for consideration by the stockholders at the annual meeting. It also gives you information concerning the matters to assist you in making an informed decision.
When you sign the enclosed proxy card, you appoint the proxy holder as your representative at the meeting. The proxy holder will vote your shares as you have instructed in the proxy card, thereby ensuring that your shares will be voted whether or not you attend the meeting. Even if you plan to attend the meeting, you should complete, sign and return your proxy card in advance of the meeting just in case your plans change.
If you have signed and returned the proxy card and an issue comes up for a vote at the meeting that is not identified on the card, the proxy holder will vote your shares, pursuant to your proxy, in accordance with his or her judgment.
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What matters will be voted on at the meeting?
You are being asked to vote on the election of three Class I directors of Landmark Bancorp for a term expiring in 2008 as well as an amendment to our certificate of incorporation to increase the authorized shares of common stock from 3,000,000 to 5,000,000 shares. Additionally, you are being asked to ratify the appointment of KPMG LLP as our independent auditors for the 2005 fiscal year. These matters are more fully described in this proxy statement.
If I am the record holder of my shares, how do I vote?
You may vote either by mail or in person at the meeting. To vote by mail, complete and sign the enclosed proxy card and mail it in the enclosed postage-paid, pre-addressed envelope to our transfer agent, Registrar and Transfer Company, 10 Commerce Drive, Cranford, New Jersey, 07016.
If you mark your proxy card to indicate how you want your shares voted, your shares will be voted as you instruct. If you sign and return your proxy card but do not mark the card to provide voting instructions, the shares represented by your proxy card will be voted for all three nominees named in this proxy statement, for amending the certificate of incorporation and for the ratification of our auditors.
If you want to vote in person, please come to the meeting. We will distribute written ballots to anyone who wants to vote at the meeting. Even if you plan to attend the meeting, you should complete, sign and return your proxy card in advance of the meeting just in case your plans change. Please note, that if your shares are held in the name of your broker (or in what is usually referred to as street name), you will need to arrange to obtain a legal proxy from your broker in order to vote in person at the meeting.
If I hold shares in the name of a broker or fiduciary, who votes my shares?
If you received this proxy statement from your broker or by a trustee or other fiduciary who may hold your shares, your broker or fiduciary should have given you instructions for directing how they should vote your shares. It will then be their responsibility to vote your shares for you in the manner you direct. As discussed above, if you want to vote in person at the meeting, you will need to arrange to obtain a legal proxy from your broker or fiduciary in order to vote in person at the meeting.
Under the rules of various national and regional securities exchanges, brokers may generally vote on routine matters, such as the election of directors and the ratification of independent auditors, but cannot vote on non-routine matters, such as an amendment to the certificate of incorporation or the adoption or amendment of a stock option plan, unless they have received voting instructions from the person for whom they are holding shares. If your broker does not receive instructions from you on how to vote particular shares on a matter on which your broker does not have discretionary authority to vote, your broker will return the proxy card to us, indicating that he or she does not have the authority to vote on these matters. This is generally referred to as a broker non-vote and will affect the outcome of the voting as described below, under How many votes are needed for approval of each proposal? Therefore, because we are asking stockholders to approve an amendment to our certificate of incorporation, we encourage you to provide directions to your broker as to how you want your shares voted on all matters to be brought before the meeting. You should do this by carefully following the instructions your broker gives you concerning its procedures. This ensures that your shares will be voted at the meeting.
What does it mean if I receive more than one proxy card?
It means that you have multiple holdings reflected in our stock transfer records and/or in
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accounts with stockbrokers. Please sign and return ALL proxy forms to ensure that all your shares are voted.
What options do I have in voting on each of the proposals?
You may vote for or withhold authority to vote for each nominee for director. You may vote for, against or abstain on any other proposal that may properly be brought before the meeting. Abstentions will be considered in determining the presence of a quorum but will not affect the vote required for election of our directors, the amendment to the certificate of incorporation or the ratification of our auditors.
How many votes may I cast?
Generally, you are entitled to cast one vote for each share of stock you owned on the record date. The proxy card included with this proxy statement indicates the number of shares owned by an account attributable to you.
How many votes are needed for approval of each proposal?
The three individuals receiving the highest number of votes cast for their election will be elected as Class I directors of Landmark Bancorp.
To be approved, the amendment to the certificate of incorporation must receive the affirmative vote of the majority of the outstanding shares of our Common Stock. A broker non-vote will have the effect of a vote against the amendment to our certificate of incorporation.
The ratification of our auditors and all other matters must receive the affirmative vote of a majority of the shares present in person or by proxy at the meeting and entitled to vote. Broker non-votes and abstentions will not be counted as entitled to vote, but will count for purposes of determining whether or not a quorum is present on the matter.
What if I change my mind after I return my proxy?
If you hold your shares in your own name, you may revoke your proxy and change your vote at any time before the polls close at the meeting. You may do this by:
signing another proxy with a later date and returning that proxy to our transfer agent at:
Registrar and Transfer
Company
10 Commerce Drive
Cranford, New Jersey, 07016;
sending notice to our transfer agent that you are revoking your proxy; or
voting in person at the meeting.
If you hold your shares in the name of your broker and desire to revoke your proxy, you will need to contact your broker to revoke your proxy.
How many shares do we need to have represented at the meeting to hold the annual meeting?
A majority of the shares that are outstanding and entitled to vote as of the record date must be present in person or by proxy at the meeting in order to hold the meeting and conduct business.
Shares are counted as present at the meeting if the stockholder either:
is present in person at the meeting; or
has properly submitted a signed proxy card or other proxy.
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On April 1, 2005, the record date, there were 2,110,588 shares of common stock issued and outstanding. Therefore, at least 1,055,295 shares need to be present at the annual meeting in order to hold the meeting and conduct business.
What happens if a nominee is unable to stand for re-election?
The board may, by resolution, provide for a lesser number of directors or designate a substitute nominee. In the latter case, shares represented by proxies may be voted for a substitute nominee. Proxies cannot be voted for more than three nominees. The board has no reason to believe any nominee will be unable to stand for re-election.
Where do I find the voting results of the meeting?
We will announce voting results at the meeting. The voting results will also be disclosed in our Form 10-Q for the quarter ending June 30, 2005.
Who bears the cost of soliciting proxies?
We will bear the cost of soliciting proxies. In addition to solicitations by mail, officers, directors or employees of Landmark Bancorp or its subsidiaries may solicit proxies in person or by telephone. These persons will not receive any special or additional compensation for soliciting proxies. We may reimburse brokerage houses and other custodians, nominees and fiduciaries for their reasonable out-of-pocket expenses for forwarding proxy and solicitation materials to stockholders.
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ELECTION OF DIRECTORS
At the annual meeting of the stockholders to be held on May 18, 2005, the stockholders will be entitled to elect three Class I directors for a term expiring in 2008. Landmark Bancorps directors are divided into three classes having staggered terms of three years. The nominees for election as Class I directors are incumbent directors. We have no knowledge that any of the nominees will refuse or be unable to serve, but if any of the nominees becomes unavailable for election, the holders of the proxies reserve the right to substitute another person of their choice as a nominee when voting at the meeting.
Set forth below is information concerning the nominees for election and for the other directors whose terms of office will continue after the meeting, including their age, the year first elected a director and their business experience during the previous five years as of April 1, 2005. The nominees, if elected at the annual meeting of stockholders, will serve as Class I directors for three year terms expiring in 2008. We unanimously recommend that you vote FOR each of the nominees for director. Unless authority to vote for the nominees is withheld, the shares represented by the enclosed proxy card, if executed and returned, will be voted FOR the election of the nominees proposed by the board of directors.
NOMINEES
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Director |
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CLASS I |
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Brent A. Bowman |
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Director of Landmark Bancorp and |
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1987 |
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Joseph L. Downey |
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Director of Landmark Bancorp and |
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1996 |
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David H. Snapp |
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1986 |
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CONTINUING DIRECTORS |
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CLASS II |
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Richard A. Ball |
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52 |
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Director of Landmark Bancorp and |
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1995 |
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Susan E. Roepke |
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65 |
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Director of Landmark Bancorp and |
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1997 |
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C. Duane Ross |
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68 |
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Director of Landmark Bancorp and |
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1986 |
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CLASS III |
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Patrick L. Alexander |
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52 |
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President, Chief Executive Officer and |
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1990 |
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Jim W. Lewis |
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49 |
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1991 |
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Jerry R. Pettle |
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66 |
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1978 |
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Larry L. Schugart |
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1971 |
(1) Indicates the year first elected to the board of directors of MNB Bancshares, Inc. or Landmark Bancshares, Inc. (or their respective banking subsidiaries), the predecessor companies to Landmark Bancorp.
All of our directors will hold office for the terms indicated, or until their earlier death, resignation, removal or disqualification, and until their respective successors are duly elected and qualified. There are no arrangements or understandings between any of the nominees, directors or executive officers and any other person pursuant to which any of our nominees, directors or executive officers have been selected for their respective positions, except that Landmark Bancorp and Landmark National Bank have entered into employment contracts with Messrs. Alexander and Schugart. Mr. Schugarts employment agreement expired under its own terms in October of 2004. No director is related to any other director or executive officer of Landmark Bancorp or Landmark National Bank by blood, marriage or adoption.
The business experience of each nominee and continuing director for the past five years is as follows:
Patrick L. Alexander is the President and Chief Executive Officer of Landmark Bancorp and Landmark National Bank. He became President and Chief Executive Officer of the Manhattan Federal Savings and Loan Association (the predecessor to Security National Bank) in 1990, and became the President and Chief Executive Officer of MNB Bancshares and Security National Bank in 1992 and 1993, respectively. From 1986 to 1990, Mr. Alexander served as President of the Kansas State Bank of Manhattan, Manhattan, Kansas. Mr. Alexander serves as a member of the board of directors of the Big Lakes Development Center, Inc.
Larry L. Schugart has served with Landmark Federal Savings Bank, Landmark Bancshares and Landmark Bancorp for over 41 years. He served as President, Chief Executive Officer and a director of Landmark Bancshares from its incorporation in 1993 until the merger in 2001. He is a former director of the Federal Home Loan Bank of Topeka where he served on the Finance and Executive Committees. Mr. Schugart is a former member and chair of various committees of the Heartland Community Bankers Association, is a past Chairman of the Kansas-Nebraska League of Savings and served as a member of the Governmental Affairs Committee of the Americas Community Bankers. In addition, Mr. Schugart has been president of numerous civic and charitable organizations in Great Bend, Kansas.
Richard A. Ball, a certified public accountant, is a member of Adams, Brown, Beran & Ball, Chtd., an accounting firm with offices in Great Bend, Hays, LaCrosse, Ellinwood, Colby, Lyons,
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McPherson and Hutchinson, Kansas. He is also President of Ball Consulting Group, Ltd. He has served as a Board Chairman of the Great Bend Chamber of Commerce, Great Bend United Way, Petroleum Club and Barton County Community College Academic Fund Campaign. He has also served on the boards of the Kiwanis Club, Cougar Booster Club, Downtown Development, Mid-Kansas Economic Development and the Kansas Oil & Gas Museum Committee.
Brent A. Bowman has been President of Brent Bowman and Associates Architects, P.A., an architectural firm in Manhattan, Kansas, since 1979. He serves on the board of directors of Big Lakes Developmental Center, Inc.
Joseph L. Downey served as a director of Dow Chemical Co. for ten years until his retirement from the board in 1999. He was a Dow Senior Consultant from 1995 until 1999, after having served in a variety of executive positions with that company, including Senior Vice President from 1991 to 1994. In 2004, Mr. Downey became a director of Nanoscale Materials, Inc., which has a class of securities registered under the Securities and Exchange Act of 1934.
Jim W. Lewis is the owner of several automobile dealerships across the state of Kansas, including Dodge City Toyota, Inc. Mr. Lewis is a member of the Dodge City Area Chamber of Commerce. He was a founding member of The Alley, a community teen center in Dodge City.
Jerry R. Pettle is a dentist who practiced with Dental Associates of Manhattan, P.A., in Manhattan, Kansas, from 1965 until his retirement in 1999. Dr. Pettle was a former examiner for the Kansas Dental Board. Dr. Pettle serves on the board of directors of Mercy Regional Health Center.
Susan E. Roepke is a former Vice President of MNB Bancshares, serving in that capacity from its inception in 1992 until she retired as an officer of MNB Bancshares and Security National Bank at the end of 1998. She also served in a number of senior management positions with Security National Bank since 1970, including Senior Vice President, Secretary and Cashier since 1993.
C. Duane Ross is President and Chief Executive Officer of High Plains Publishers, Inc., a publishing/printing company. Mr. Ross is Vice Chairman of the Board of Commissioners of the Dodge City Housing Authority, a current member of the Dodge City Community College Endowment Board, and a past President of the Dodge City/Ford County Development Corporation. In addition, he is a past President of the Dodge City Community College Foundation and is a past President of the Dodge City Area Chamber of Commerce.
David H. Snapp is a partner in the law firm of Waite, Snapp & Doll in Dodge City, Kansas. Mr. Snapp is also a board member of Arrowhead West, Inc., a mental and physical rehabilitation center, the Community Foundation of Southwest Kansas and Catholic Social Service.
In addition, the business experience for the past five years of each executive officer named in the compensation table is as follows:
Mark A. Herpich has served as Vice President, Secretary, Treasurer and Chief Financial Officer of Landmark Bancorp and as Executive Vice President, Secretary and Chief Financial Officer of Landmark National Bank since October, 2001. Previously, he held these same positions at MNB Bancshares and Security National Bank from September, 1998 to October, 2001. Mr. Herpich served as a Senior Manager and certified public accountant at KPMG LLP from August 1989 to September 1998.
Mark J. Oliphant has served as a Market President of Landmark National Bank since October, 2001. Prior to joining Landmark National Bank, Mr. Oliphant served as a Market President for Bank of America in Dodge City, Kansas from January, 1998 to October, 2001 and as Senior Vice President Head of Commercial Lending from July, 1997 to January, 1998 for Bank of America in Dodge City.
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Michael E. Scheopner has served as an Executive Vice President of Landmark National Bank since October, 2001. Previously, Mr. Scheopner served as an Executive Vice President of Security National Bank from March, 1998 to October, 2001 and as a Senior Vice President of Security National Bank from May, 1996 to March, 1998.
Dean R. Thibault has served as a Market President for Landmark National Bank since October, 2001. Previously, Mr. Thibault served as Executive Vice President for Security National Bank from March, 1998 to October, 2001.
CORPORATE GOVERNANCE AND THE BOARD OF DIRECTORS
We currently have ten directors serving as our board, a majority of whom are deemed to be independent, as that term is defined by the Nasdaq Stock Market, Inc. Mr. Alexander is not deemed to be independent because of his position as our President and Chief Executive Officer and Mr. Schugart is not deemed to be independent because of his services as an officer and consultant to Landmark Bancorp. In accordance with our corporate governance procedures, the board does not involve itself in the day-to-day operations of Landmark Bancorp which is monitored by our executive officers and management. Our directors fulfill their duties and responsibilities by attending regular meetings of the full board, which were held monthly in 2004. In 2005 the full board intends to meet on a quarterly basis with special meetings held from time to time and through committee membership, which is discussed below. Our directors also discuss business and other matters with Mr. Alexander, other key executives and our principal external advisers (legal counsel, auditors and other consultants).
The board of directors has, in addition to other committees, an Audit Committee, a Nominating and Governance Committee and a Compensation Committee. Consistent with the Nasdaq listing requirements, the independent directors regularly have the opportunity to meet without Mr. Alexander and Mr. Schugart in attendance. The current charters of each of these committees are available on Landmark Bancorps website at www.landmarkbancorpinc.com. Our website also contains a general description about us as well as our Code of Business Conduct and Ethics. Additionally, we maintain a separate website for Landmark National Bank at www.banklandmark.com that contains a description of our banking services and products.
A total of twelve regularly scheduled and special meetings were held by the board of directors of Landmark Bancorp during 2004. During 2004, all directors attended at least 75 percent of the meetings of the board and the committees on which they served. Although we do not have a formal policy regarding director attendance at the annual meeting, we encourage and expect all of our directors to attend. Last year, all of the directors were present at the annual meeting
Audit Committee
Messrs. Ball, Downey, Pettle, and Ross and Lewis and Ms. Roepke served as members of the Audit Committee, with Mr. Pettle serving as Chairman. Mr. Lewis served on the Audit Committee until 2005, when he joined the Loan and Investment Committee instead. Each of these members is considered independent, according to listing standards set forth by Nasdaq and the rules and regulations promulgated under the Exchange Act and the board believes that each member of the committee possesses the necessary skills and qualifications to critically analyze our financial statements and financial reporting process. Further, the board has determined that Ms. Roepke qualifies as an audit committee financial expert under the rules of the Securities and Exchange Commission. The board based this decision on Ms. Roepkes education and professional experience as a former senior financial executive of a financial institution.
The functions performed by the Audit Committee include, but are not limited to, the following:
selecting and managing the relationship with our independent auditors;
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reviewing the independence of the independent auditors;
reviewing actions by management on recommendations of the independent auditors and internal auditors;
meeting with management, the internal auditors and the independent auditors to review the effectiveness of our system of internal control and internal audit procedures;
reviewing our earnings releases and reports filed with the Securities and Exchange Commission; and
reviewing reports of bank regulatory agencies and monitoring managements compliance with recommendations contained in those reports.
To promote independence of the audit function, the Audit Committee consults separately and jointly with the independent auditors, the internal auditors and management. The internal auditor reports directly to the committee on audit and compliance matters. The committee also reviews and approves the scope of the annual external audit and consults with the independent auditors regarding the results of their auditing procedures. We have adopted a written charter, which sets forth the committees duties and responsibilities. A copy of the charter was attached as Appendix A to the proxy statement for our 2004 annual meeting and is currently available on our website at www.landmarkbancorpinc.com. The Audit Committee for Landmark Bancorp met seven times in 2004.
Compensation Committee
In response to many of the recent corporate governance reforms, we established a formal Compensation Committee in January, 2004. The Compensation Committee is currently comprised of Messrs. Ball and Pettle and Ms. Roepke, with Mr. Ball serving as Chairman. Each of the current members is considered independent, as such term is defined by Nasdaq listing requirements, an outside director pursuant to Section 162(m) of the Internal Revenue Code of 1986, as amended and a non-employee director under Section 16 of the Securities Exchange Act of 1934. The committee is responsible for matters related to the compensation of the Companys Chief Executive Officer and other executive officers. The committees responsibilities and functions are further described in its charter, which is available on our website at www.landmarkbancorpinc.com. The Compensation Committee met two times in 2004.
Nominating and Governance Committee
In response to many of the recent corporate governance reforms, we established the Nominating and Governance Committee in January, 2004. The committee is currently comprised of Messrs. Downey, Lewis and Ross, with Mr. Downey serving as the Chairman. Each of the members is deemed to be independent, as such term is defined by Nasdaq. The Nominating and Governance Committee is charged with overseeing our corporate governance programs as well as nominating directors to serve on the board of directors. The committees responsibilities and functions are further described in its charter, which is available on our website at www.landmarkbancorpinc.com. The Nominating and Corporate Governance Committee met one time in 2004.
Director Nominations and Qualifications
In carrying out its nominating function, the Nominating and Governance Committee evaluates all potential nominees for election, including incumbent directors, board nominees and stockholder nominees, in the same manner, although it is not currently seeking out candidates to serve on the board and we did not receive any stockholder nominations for the 2005 annual meeting. Generally, the committee believes that, at a minimum, directors should possess certain qualities, including the highest personal and professional ethics and integrity, a sufficient educational and professional background,
10
demonstrated leadership skills, sound judgment, a strong sense of service to the communities which we serve and an ability to meet the standards and duties set forth in our code of conduct. The committee also evaluates potential nominees to determine if they have any conflicts of interest that may interfere with their ability to serve as effective board members and whether they are independent in accordance with Nasdaq requirements (to ensure that at least a majority of the directors will, at all times, be independent). The committee has not, in the past, retained any third party to assist it in identifying candidates, but it has the authority to retain a third party firm or professional for the purpose of identifying candidates.
Stockholder Communication with the Board, Nomination and Proposal Procedures
General Communications with the Board. Stockholders may contact our board of directors by contacting Mark A. Herpich, Corporate Secretary, Landmark Bancorp, Inc., 800 Poyntz Avenue, Manhattan, Kansas 66502 or (785) 565-2000.
Nominations of Directors. In order for a stockholder nominee to be considered by the Nominating and Governance Committee to be its nominee and included in our proxy statement, the nominating stockholder must file a written notice of the proposed director nomination with our Corporate Secretary, at the above address, at least 120 days prior to the anniversary of the date the previous years proxy statement was mailed to stockholders. Nominations must include the full name and address of the proposed nominee and a brief description of the proposed nominees business experience for at least the previous five years. All submissions must be accompanied by the written consent of the proposed nominee to be named as a nominee and to serve as a director if elected. The committee may request additional information in order to make a determination as to whether to nominate the person for director.
In accordance with our bylaws, a stockholder may otherwise nominate a director for election at an annual meeting of stockholders by delivering written notice of the nomination to our Corporate Secretary, at the above address, not less than 60 days nor more than 90 days prior to the first anniversary date of the previous years annual meeting. The stockholders notice of intention to nominate a director must include: a) for each person to be nominated: (i) the name, age and business and residence address of each nominee; (ii) the principal occupation or employment of each nominee; (iii) the class and number of shares of stock owned by the nominee on the date of the notice; and (iv) any information that would be required to be disclosed on Schedule 13D pursuant to Regulation 13D under the Securities Exchange Act, in connection with the acquisition of stock, and pursuant to Regulation 14A under the Securities Exchange Act, in connection with the solicitation of proxies with respect to nominees for election as directors, regardless of whether the person is subject to the provisions of such regulations; and b) as to the stockholder: (i) the name and address of record of the nominating stockholder and the names and addresses of any other stockholders supporting each respective nominee; and (ii) the class and number of shares of stock owned by the nominating stockholder and any other stockholders supporting the nominees on the date of the notice. We may request additional information after receiving the notification for the purpose of determining the proposed nominees eligibility to serve as a director. Persons nominated for election to the board pursuant to this paragraph will not be included in our proxy statement.
Other Stockholder Proposals. To be considered for inclusion in our proxy statement and form of proxy for our 2006 annual meeting of stockholders, stockholder proposals must be received by our Corporate Secretary, at the above address, no later than December 16, 2005, and must otherwise comply with the notice and other provisions of our bylaws, as well as Securities and Exchange Commission rules and regulations.
For proposals to be otherwise brought by a stockholder and voted upon at an annual meeting, the stockholder must file written notice of the proposal to our Corporate Secretary on or before 60 days in advance of the first anniversary of the previous years annual meeting.
11
Code of Business Conduct and Ethics. We have a Code of Business Conduct and Ethics in place that applies to all of our directors and employees. The code sets forth the standard of ethics that we expect all of our directors and employees to follow, including our Chief Executive Officer and Chief Financial Officer. The code of conduct is posted on our website at www.landmarkbancorpinc.com. We intend to satisfy the disclosure requirements under Item 10 of Form 8-K regarding any amendment to or waiver of the code with respect to our Chief Executive Officer and Chief Financial Officer, and persons performing similar functions, by posting such information on our website.
Director Compensation. In 2004, directors of Landmark Bancorp received a monthly fee of $1,250 for serving on the board of directors and they will receive a monthly fee of $1,400 in 2005. In March of 2004 each director (with the exception of Mr. Alexander) also received options to purchase 2,566 shares of common stock pursuant to the Landmark Bancorp, Inc. 2001 Stock Incentive Plan. In addition, Landmark Bancorp has assumed deferred compensation agreements entered into by Messrs. Ball, Ross, Schugart and Snapp as directors of Landmark Bancshares, Inc. Landmark Bancorp has also assumed deferred compensation agreements entered into by Mr. Schugart as an executive officer of Landmark Bancshares, Inc.
EXECUTIVE COMPENSATION
The following table sets forth information concerning the compensation paid or granted to our Chief Executive Officer for the past three fiscal years and those executive officers whose salary and bonus exceeded $100,000.
SUMMARY COMPENSATION TABLE
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Long Term |
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(g) |
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(a) |
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Annual Compensation |
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Securities |
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(i) |
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|||||
Name and |
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(b) |
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(c) |
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(d) |
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Underlying |
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All Other |
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Principal Position |
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Fiscal Year |
|
Salary |
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Bonus |
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Options/SARs |
|
Compensation |
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Patrick L. Alexander |
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2004 |
|
$ |
221,550 208,333 |
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$ |
18,000 |
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23,562 |
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$ |
7,393 |
(1) |
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Michael E. Scheopner |
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2004 |
|
$ |
118,400 |
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$ |
14,000 |
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15,246 |
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$ |
7,145 |
(2) |
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Mark A. Herpich |
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2004 |
|
$ |
118,400 |
|
$ |
14,000 |
|
15,246 |
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$ |
5,959 |
(3) |
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|
|
|
|
|
|
|
|
|
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|
|
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Mark J. Oliphant |
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2004 |
|
$ |
99,000 |
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$ |
6,000 |
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7,623 |
|
$ |
6,135 |
(4) |
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|
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|
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Dean R. Thibault |
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2004 |
|
$ |
97,969 |
|
$ |
6,000 |
|
7,623 |
|
$ |
6,429 |
(5) |
12
(1) Includes contributions made to our employee stock ownership plan of $0, $38,702, and $31,944 in 2004, 2003 and 2002. Also includes contributions to Mr. Alexanders 401(k) account of $6,000 in each of 2004, 2003 and 2002, as well as taxable income relating to the personal use of a company car for Mr. Alexander of $1,393 in 2004, $1,186 in 2003 and $1,210 in 2002.
(2) Includes contributions made to our employee stock ownership plan of $0, $12,182 and $19,713 in 2004, 2003 and 2002. Also includes contributions to Mr. Scheopners 401(k) account of $4,647 in 2004, $5,369 in 2003 and $3,703 in 2002, as well as an automobile allowance for Mr. Scheopner of $2,498 in 2004, $2,372 in 2003 and $3,150 in 2002.
(3) Includes contributions made to our employee stock ownership plan of $0, $6,612 and $17,955 for 2004, 2003 and 2002. Also includes contributions to Mr. Herpichs 401(k) account of $4,612 in 2004, $4,470 in 2003 and $3,369 in 2002, as well as an automobile allowance for Mr. Herpich of $1,347 in 2004, $1,258 in 2003 and $1,311 in 2002.
(4) Includes a contribution made to our employee stock ownership plan of $0 for 2004 and $2,441 for 2003. Includes an automobile allowance for Mr. Oliphant of $2,643 in 2004, $2,443 in 2003 and $1,366 in 2002 and contributions to Mr. Oliphants 401(k) account of $3,492 in 2004 and $3,313 in 2003.
(5) Includes contributions made to our employee stock ownership plan of $0, $6,873 and $14,488 for 2004, 2003 and 2002. Also includes contributions to Mr. Thibaults 401(k) account of $3,448 in 2004, $3,346 in 2003 and $2,716 in 2002, as well as an automobile allowance for Mr. Thibault of $2,981 in 2004, $3,060 in 2003 and $2,040 in 2002.
Stock Option Information
The following table sets forth information concerning the number and value of stock options granted in the last fiscal year to the individuals named above in the summary compensation table:
OPTION GRANTS IN LAST FISCAL YEAR
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Potential realizable |
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(c) |
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|
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value at assumed annual |
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% of Total |
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|
|
rates of stock price |
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|||||
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|
|
Options |
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(d) |
|
|
|
appreciation for option |
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|||||
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(b) |
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Granted to |
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Exercise or |
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(e) |
|
term |
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|||||
(a) |
|
Options |
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Employees in |
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Base Price |
|
Expiration |
|
(f) |
|
(g) |
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|||
Name |
|
Granted |
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Fiscal Year |
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($/Sh) |
|
Date |
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5% |
|
10% |
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|||
Patrick L. Alexander |
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23,562 |
|
25.5 |
% |
$ |
27.81 |
|
3/29/14 |
|
$ |
412,089 |
|
$ |
1,044,314 |
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Michael E. Scheopner |
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15,246 |
|
16.5 |
% |
$ |
27.81 |
|
3/29/14 |
|
$ |
266,646 |
|
$ |
675,733 |
|
Mark A. Herpich |
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15,246 |
|
16.5 |
% |
$ |
27.81 |
|
3/29/14 |
|
$ |
266,646 |
|
$ |
675,733 |
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Mark J. Oliphant |
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7,623 |
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8.3 |
% |
$ |
27.81 |
|
3/29/14 |
|
$ |
133,323 |
|
$ |
337,866 |
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Dean R. Thibault |
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7,623 |
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8.3 |
% |
$ |
27.81 |
|
3/29/14 |
|
$ |
133,323 |
|
$ |
337,866 |
|
13
The following table sets forth certain information concerning the number and value of stock options outstanding and held at December 31, 2004 by the executive officers named in the summary compensation table.
AGGREGATED OPTION/SAR EXERCISES IN LAST FISCAL YEAR AND FY-END OPTION/SAR VALUES
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(d) |
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(e) |
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|||||||
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(b) |
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(c) |
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Options/SARs at |
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Options/SARs at |
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|||||||
(a) |
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Shares Acquired |
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Value |
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FY-End (#) |
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FY-End ($) |
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|||||||
Name |
|
on Exercise |
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Realized |
|
Exercisable |
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Unexercisable |
|
Exercisable |
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Unexercisable |
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Patrick L. Alexander |
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|
|
$ |
|
|
9,388 |
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17,672 |
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$ |
53,844 |
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$ |
16,612 |
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Michael E. Scheopner |
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|
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$ |
|
|
9,324 |
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11,435 |
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$ |
92,948 |
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$ |
10,749 |
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Mark A. Herpich |
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|
|
$ |
|
|
14,339 |
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11,435 |
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$ |
158,850 |
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$ |
10,749 |
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Mark J. Oliphant |
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|
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$ |
|
|
3,972 |
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6,690 |
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$ |
29,745 |
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$ |
18,539 |
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Dean R. Thibault |
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|
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$ |
|
|
8,519 |
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5,717 |
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$ |
103,009 |
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$ |
5,374 |
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Stock Incentive Plan
Under the Landmark Bancorp, Inc. 2001 Stock Incentive Plan, directors and key policy-making employees are eligible to receive grants of incentive stock options, nonstatutory options, restricted stock, and stock appreciation rights (SARs), as determined in each individual case by the Stock Incentive Committee. The plan was approved by our shareholders and amended in 2004 to increase the number of shares eligible for issuance under the plan. We have not, at any time, engaged in the repricing of stock options. In 2004 we granted options to purchase an aggregate of 92,395 shares of common stock to 14 employees and directors. As of April 1, 2005 we had approximately 265,000 shares remaining for issuance under the plan.
Additionally, we have assumed previously existing options in connection with the merger of Landmark Bancshares, Inc. and MNB Bancshares, Inc. with and into Landmark Bancorp. At the time of the merger, there were options issued under the previous companies plans, each of which was approved by the stockholders of the respective company at the time of their adoption. All of the options granted under these plans fully vested at the time of the merger and no additional options were available for grant after the merger. As of December 31, 2004, there were options outstanding for an aggregate of 35,854 shares of our common stock under the prior plans.
401(k) Savings Plan
Landmark Bancorp sponsors a qualified, tax-exempt pension plan qualifying under Section 401(k) of the Internal Revenue Code. Virtually all employees are eligible to participate after meeting certain age and service requirements including our executive officers. The 401(K) plan allows for participants contributions up to the maximum amount allowed by the IRS regulations, of which the first 6% of gross salary was available for Landmark Bancorps 50% match. Starting in 2005, the first 6% of gross salary will be available for Landmark Bancorps 100% match. Participants can choose between several investment options under the 401(k) plan, but they do not have the option to invest in our
14
common stock under this plan.
The aggregate contribution under the 401(k) plan, including profit sharing contributions, by Landmark Bancorp in 2004 was approximately $104,000 and the amounts contributed to the named executive officers are included in amounts reflected in the Summary Compensation Table on page 12 of this proxy statement.
We also maintained a separate employee stock ownership plan in which shares of our common stock were allocated to our employees, including our executive officers. All the shares have been allocated and, effective December 31, 2004, the plan has been merged into the 401(k) savings plan.
Employment Agreements
At the time of the merger in 2001, Patrick Alexander, Larry L. Schugart, Mark Herpich, Michael Scheopner and Dean Thibault entered into employment agreements with Landmark Bancorp. Mark J. Oliphant entered into an employment agreement with Landmark Bancorp on January 31, 2005.
The employment agreement for Mr. Alexander initially provided for a base salary of $200,000, which may be increased but not decreased, and an initial term of three years, with automatic one year extensions on each anniversary of the effective date of the agreement unless either party gives the other notice of its desire to terminate this automatic extension. Upon any such termination, the agreement will expire at the end of the then current three-year term.
Mr. Alexanders employment agreement will terminate upon the death or disability of Mr. Alexander, in the event of certain regulatory actions or upon notice by either us or Mr. Alexander, with or without cause. If Mr. Alexanders employment is terminated without cause (which is defined in the employment agreement), we will be obligated to pay or to provide to him, as applicable, a cash payment equal to three times the sum of (a) his then annual salary, (b) an amount equal to the average of the annual performance bonuses paid to him for the most recent three fiscal years, and (c) the contributions made for his benefit under all employee retirement plans during the most recently ended fiscal year. We must also provide Mr. Alexander and his immediate family continued insurance coverage for the three years after this termination of employment. We will have no continuing obligation to Mr. Alexander if he voluntarily terminates his employment or we terminate him for cause, except that we will be obligated to pay him his accrued salary and benefits through the effective date of his termination of employment.
If Mr. Alexander voluntarily terminates his employment, or his employment is involuntarily terminated, within six months after a change in control of us or our bank subsidiary, then our successor will be obligated to pay or to provide to Mr. Alexander a lump sum cash payment and benefits equal to what he would have received if he had been terminated by us without cause. For purposes of the employment agreement, Mr. Alexanders employment will be considered terminated if he is not re-elected or is removed from his position as our President and Chief Executive Officer or if we otherwise commit a breach of our obligations under the employment agreement.
The employment agreement also includes a covenant which will limit the ability of Mr. Alexander to compete with us or our bank subsidiary in an area encompassing a fifty mile radius from any of our banking offices for a period of one year following the termination of his employment. The geographic area covered by this provision constitutes a portion of our primary market area.
Except as described below, the employment agreements for Messrs. Herpich, Scheopner Thibault and Oliphant contain substantially the same provisions as those included in Mr. Alexanders employment agreement. The term of these three agreements are for one year and, absent 90 days notice from either party, they automatically extend for one additional year on each anniversary of the effective date of the agreement. If any of these officers is terminated without cause during the term of his respective
15
agreement, he will be entitled to receive an amount equal to the sum of (a) his then annual salary, (b) an amount equal to the average of the annual performance bonuses paid to him for the most recently ended three fiscal years, and (c) the contributions made for his benefit under all employee retirement plans during the most recently ended fiscal year. We must also provide the officer and his immediate family with continued insurance coverage for one year after this termination of employment. The payment to be made to each of these three officers upon his voluntary termination of employment within six months after a change of control or his involuntary termination without cause within one year of a change of control will be equal to two times the sum of (a) his then annual salary, (b) an amount equal to the average of the annual performance bonuses paid to him for the must recently ended three fiscal years, and (c) the contributions made for his benefit under all employee retirement plans during the most recently ended fiscal year. Each of these employees will be subject to the same non-competition covenant as Mr. Alexander following his termination of employment.
In addition, at the time of the merger, Mr. Schugart entered into an employment agreement to serve as chairman of the board of Landmark Bancorp and Landmark National Bank. The agreement expired under its terms in October, 2004 and provided Mr. Schugart with a prorated annual salary for 2004 of $28,072. The agreement also provided Mr. Schugart with health insurance coverage as well as the opportunity to continue to participate in his deferred compensation agreement during the term of the employment agreement.
Compensation Committee Report on Executive Compensation
The Compensation Committee has furnished the following report on executive compensation. The incorporation by reference of this proxy statement into any document filed with the Securities and Exchange Commission by Landmark Bancorp shall not be deemed to include the report unless the report is specifically stated to be incorporated by reference into such document.
General. The Compensation Committee is currently comprised of Messrs. Ball and Pettle and Ms. Roepke, each of whom is expected to serve on the committee through 2005. Each of the members is considered independent by the board according to the Nasdaq listing requirements, an outside director pursuant to Section 162(m) of the Internal Revenue Code and a non-employee director pursuant to Section 16 of the Securities Exchange Act of 1934. The Compensation Committee has responsibility for all matters related to the compensation of the Chief Executive Officer. Additionally, the committee has oversight authority over the salaries and bonuses of all the other executive officers.
Compensation Overview. We are committed to providing a total compensation program that supports our long-term business strategy and performance culture and creates a commonality of interest with the shareholders. In establishing executive compensation, we generally divide compensation into three separate components salary, cash bonus and long term incentive awards. These components are intended to work together to compensate the executive fairly for his or her services and reward the executive officer based upon our overall performance during the year. In reviewing and establishing an executives compensation, the committee considers and evaluates all components of the executive officers total compensation package. This involves reviewing the executives salary, bonus, incentive stock awards, perquisites, participation in our 401(k) plan, deferred compensation arrangements, payments due upon retirement or a change of control, if any, and all other payments and awards that the executive officer earns.
The general philosophy in making decisions regarding the compensation of the executive officers, after taking into account an examination of compensation at other similarly situated financial institutions, is as follows:
to provide incentives for executive officers to work toward achieving successful annual results and strategic objectives;
16
to provide significant reward for achievement of superior performance;
to provide market based compensation to help recruit and retain professionals of exceptional quality;
to create significant opportunity and incentive for executives to be long-term shareholders;
to link executive compensation rewards to increases in shareholder value, as measured by favorable long-term results and continued strengthening of Landmark Bancorps financial condition; and
to provide flexibility to recognize, differentiate, and reward individual performance.
Components of Compensation.
Salary. The Compensation Committee reviews each executives base salary on an annual basis. The committee believes that the base salaries should offer security to each executive and allow us to attract qualified executives and maintain a stable management team and environment. The committee targets base salaries at levels comparable to those of similar positions within the market place. The committee may adjust salaries to reflect our financial performance, including, but not limited to, our net income, earnings per share, return on average equity and return on average assets, although no specific weight is given to these factors. Additionally, base salaries are determined by examining, among other things, an executives level of responsibility, prior experience, education, breadth of knowledge, internal performance objectives and the current market level. The committee will also factor in other payments and awards that the executive may receive before recommending a salary to the board. All of the factors described herein are considered on a subjective basis in the aggregate, and none of the factors is accorded a specific weight. When establishing the salary of executives other than his own, Mr. Alexander participated and made recommendations to the committee.
Bonus. The incentive bonus is primarily related to Landmark Bancorps financial performance, as measured by our net income, earnings per share, return on average equity and return on average assets, and other financial factors, and Landmark Bancorps performance relative to its long term goals. When establishing bonuses, the committee also considers individual performance criteria in addition to company-wide objectives.
Stock Ownership. The board and the committee believe in employee ownership in our common stock. In May of 2004, our shareholders voted to approve an amendment to the Landmark Bancorp, Inc. 2001 Stock Incentive Plan, which increased the number of shares under the plan from 170,750 to 340,000. The purpose of this incentive plan is to enhance our long-term financial performance by:
attracting and retaining executive and other key employees of Landmark Bancorp through incentive compensation opportunity;
motivating such employees to further the long term goals of Landmark Bancorp; and
further aligning the interests of participating employees with our shareholders through opportunities for increased employee ownership of Landmark Bancorp.
Based on the purpose of this incentive plan as outlined above, during 2004, the committee recommended, and the board of directors approved, the granting of options for a total of 92,395 shares to 14 employees and directors. Options granted to Mr. Alexander and the other named executive officers in 2004 are shown in the tables above.
17
Chief Executive Officers Compensation. The committee establishes Mr. Alexanders salary after reviewing the factors and components described above. Mr. Alexanders salary in 2004 was based in part upon the committees satisfaction with the following factors; profitability, revenue growth, expense control and overall credit quality. The committee determined that Mr. Alexanders leadership had a significant impact on our attaining this level of performance while maintaining our excellent safety and soundness ratings. Additionally, the committee considered Mr. Alexanders personal performance as President and Chief Executive Officer, as well as his change of control agreement, his participation in employee benefit plans, the perquisites that he receives, his previous years salaries and the salary levels of other similarly situated financial institutions in setting his base salary at $221,550 for 2004. His bonus of $18,000 was awarded based on satisfying the companys overall performance goals, overseeing the successful acquisition of First Kansas Financial Corporation, Inc., as well as our belief that he met and exceeded his individual goals. We awarded 23,562 options to Mr. Alexander in 2004. He also received $7,393 in other compensation that includes our matching contribution pursuant to the 401(k) plan as well as the personal use of a company car. Additionally, in the event of a change in control in which Mr. Alexanders employment is terminated he would be entitled to receive $706,317 under his employment agreement and the benefit plans.
Compliance with Section 162(m) of the Internal Revenue Code of 1986. Section 162(m) of the Internal Revenue Code limits the deductibility of annual compensation in excess of $1.0 million paid to the our Chief Executive Officer and any of the four other highest paid officers, to the extent they are listed officers on the last day of any given tax year. However, compensation is exempt from this limit if it qualifies as performance based compensation. Performance based compensation generally includes only payments that are contingent on achievement of performance objectives, and excludes fixed or guaranteed payments. We believe performance based compensation is an important tool to provide incentive to senior executives, matching their compensation levels to our performance.
Although we will consider deductibility under Section 162(m) with respect to the compensation arrangements for executive officers, deductibility will not be the sole factor used in determining appropriate levels or methods of compensation. Since our objectives may not always be consistent with the requirements for full deductibility, we may enter into compensation arrangements under which payments would not be deductible under Section 162(m).
Conclusion. The Compensation Committee believes the executive compensation policies and programs described above effectively serve the interests of shareholders and Landmark Bancorp. The committee believes these policies motivate executives to contribute to our overall future success, thereby enhancing the value of Landmark Bancorp for the benefit of all shareholders.
Compensation Committee:
Richard A. Ball
Jerry R. Pettle
Susan E. Roepke
During 2004, none of the directors serving as the Compensation Committee was an officer or employee of Landmark Bancorp or Landmark National Bank, and none of these individuals was a former officer or employee of either organization with the exception of Ms. Roepke, who was an executive officer until her resignation six years ago. In addition, during 2004 no executive officer served on the board of directors or compensation committee of any other corporation with respect to which any member of our committee was engaged as an executive officer.
18
Performance Graph
The incorporation by reference of this proxy statement into any document filed with the Securities and Exchange Commission by Landmark Bancorp shall not be deemed to include the following performance graph and related information unless the graph and related information are specifically stated to be incorporated by reference into the document.
The following graph shows a comparison of cumulative total returns for Landmark Bancorp, Inc., The Nasdaq Stock Market (U.S. Companies) and the Nasdaq Bank Stocks Index. Because the Securities and Exchange Commission considers the former Landmark Bancshares, Inc. the continuing entity for accounting purposes as a result of the merger of Landmark Bancshares and MNB Bancshares into Landmark Bancorp, the following graph only presents the performance of Landmark Bancshares common stock prior to the merger.
The cumulative stockholder return computations assume that $100 was invested in Landmark Bancshares common stock and in each index on December 31, 1999, and assumes the reinvestment of all dividends.
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12/31/99 |
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12/31/00 |
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12/31/01 |
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12/31/02 |
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12/31/03 |
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12/31/04 |
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||||||
Landmark Bancorp, Inc. |
|
$ |
100.00 |
|
$ |
84.29 |
|
$ |
106.66 |
|
$ |
133.13 |
|
$ |
164.40 |
|
$ |
186.83 |
|
Nasdaq Bank Index |
|
100.00 |
|
111.95 |
|
122.13 |
|
124.29 |
|
159.26 |
|
176.43 |
|
||||||
Nasdaq Market - U.S. |
|
100.00 |
|
62.85 |
|
50.10 |
|
34.95 |
|
52.55 |
|
56.97 |
|
||||||
19
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
The following table sets forth certain information regarding our common stock beneficially owned on April 1, 2005 with respect to all persons known to us to be the beneficial owner of more than five percent of our common stock, each director and nominee, each executive officer named in the summary compensation table above and all directors and executive officers of as a group. Beneficial ownership has been determined for this purpose in accordance with Rule 13d-3 under the Securities Exchange Act of 1934, as amended (the Exchange Act), under which a person is deemed to be the beneficial owner of securities if he or she has or shares voting power or investment power with respect to such securities or has the right to acquire beneficial ownership of such securities within 60 days of April 1, 2005.
Name
of Individual and |
|
Amount and Nature of |
|
Percent |
|
|
|
|
|
|
|
5% Stockholders |
|
|
|
|
|
|
|
|
|
|
|
First Manhattan Co. |
|
119,421 |
(2) |
5.7 |
% |
|
|
|
|
|
|
Larry L. Schugart |
|
110,967 |
(3) |
5.2 |
% |
|
|
|
|
|
|
Other
Directors and Named |
|
|
|
|
|
|
|
|
|
|
|
Patrick L. Alexander |
|
75,041 |
(4) |
3.5 |
% |
Richard A. Ball |
|
26,270 |
(5) |
1.2 |
|
Brent A. Bowman |
|
4,701 |
(6) |
|
* |
Joseph L. Downey |
|
14,176 |
(7) |
|
* |
Jim W. Lewis |
|
44,396 |
(8) |
2.1 |
|
Jerry R. Pettle |
|
13,653 |
(9) |
|
* |
Susan E. Roepke |
|
79,432 |
(10) |
3.8 |
|
C. Duane Ross |
|
38,641 |
(11) |
1.8 |
|
David H. Snapp |
|
34,010 |
(12) |
1.6 |
|
Michael E. Scheopner |
|
29,765 |
(13) |
1.4 |
|
Mark A. Herpich |
|
23,341 |
(14) |
1.1 |
|
Mark J. Oliphant |
|
5,615 |
(15) |
|
* |
Dean R. Thibault |
|
12,640 |
(16) |
|
* |
|
|
|
|
|
|
All directors and
executive officers as |
|
512,648 |
(17) |
23.6 |
% |
*Less than 1%
(1) The information contained in this column is based upon information furnished to us by the persons named above and the members of the designated group. The nature of beneficial ownership for shares shown in this column is sole voting and investment power, except as set forth in the footnotes below. Inclusion of shares in this table shall not be deemed to be an admission of beneficial ownership of such shares.
(2) Based upon the Schedule 13G/A filed by First Manhattan Co. on February 8, 2005.
(3) Includes 6,719 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Schugart has no voting and sole investment power. Also includes 6,416 shares owned by his spouse over which Mr. Schugart has shared voting and investment power and 668 shares held in his spouses individual retirement account over which shares he has no voting or investment power.
20
(4) Includes 9,388 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Alexander has no voting and sole investment power. Also includes 3,311 shares owned in an individual retirement account over which he has shared voting and investment power.
(5) Includes 3,137 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Ball has no voting and sole investment power. Also includes 770 shares owned in a simplified employee pension individual retirement account over which Mr. Ball has voting and investment power, 240 shares held as a trustee over which he has shared voting and investment power and 120 shares owned by his spouse over which he has no voting or investment power.
(6) Includes 641 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Bowman has no voting and sole investment power.
(7) Includes 641 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Downey has no voting and sole investment power. Also includes 5,606 shares owned by Mr. Downeys spouse over which he has shared voting and shared investment power.
(8) Includes 641 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Lewis has no voting and sole investment power.
(9) Includes 641 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Pettle has no voting and sole investment power. Also includes 4,470 shares held in an individual retirement account over which Mr. Pettle has shared voting and sole investment power.
(10) Includes 641 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Ms. Roepke has no voting and sole investment power. Also includes 22,360 shares held in an individual retirement account of which the power to vote such shares is shared with the individual retirement account administrator, 36,815 shares owned by her spouse over which she has shared voting and investment power and 2,452 shares held in her spouses individual retirement account and over which Ms. Roepke has shared voting and investment power.
(11) Includes 641 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Ross has no voting and sole investment power. Also includes 5,302 shares held in an individual retirement account over which Mr. Ross has sole voting and sole investment power and 2,418 shares held in his spouses individual retirement account over which he has no voting or investment power.
(12) Includes 641 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Snapp has no voting and sole investment power. Also includes 3,088 shares held in an individual retirement account over which he has shared voting and sole investment power. Also includes 728 shares owned by his spouse over which he has shared voting and investment power and Mr. Snapp disclaims beneficial ownership of such shares.
(13) Includes 9,324 shares presently obtainable through the exercise of options granted under our stock option plan, over which shares Mr. Scheopner has no voting and sole investment power. Also includes 459 shares held in an individual retirement account over which Mr. Scheopner has sole voting and sole investment power. Also includes 15,913 shares owned jointly with his spouse over which he shares voting and investment power.
(14) Includes 14,339 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Herpich has no voting and sole investment power. Also includes 7,255 shares he owns with his spouse over which he has shared voting and investment power.
(15) Includes 3,972 shares presently obtainable through the exercise of options granted under our stock option plan, over which shares Mr. Oliphant has no voting and sole investment power. Also includes 135 shares he owns with his spouse over which he has shared voting and investment power and 1,389 shares owned in an individual retirement account over which he has shared voting and investment power.
21
(16) Includes 8,519 shares presently obtainable through the exercise of options granted under our stock option plan over which shares Mr. Thibault has no voting and sole investment power. Also includes 974 shares he owns with his spouse over which he has shared voting and investment power and 1,042 shares owned in an individual retirement account over which he has shared voting and investment power.
(17) Includes an aggregate of 59,885 shares presently obtainable through the exercise of options granted under the Landmark Bancorp, Inc. 2001 Stock Incentive Plan and stock option plans assumed in connection with the merger of Landmark Bancshares, Inc. and MNB Bancshares, Inc.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires that our executive officers, directors and persons who own more than 10% of our common stock file reports of ownership and changes in ownership with the Securities and Exchange Commission and with the exchange on which our shares of common stock are traded. These persons are also required to furnish us with copies of all Section 16(a) forms they file. Based solely on our review of the copies of these forms, we are not aware that any of our directors, executive officers or 10% stockholders failed to comply with the filing requirements of Section 16(a) during the fiscal year ended December 31, 2004, except that each of our executive officers and directors failed to file a Form 4 in March of 2004 reporting the granting of options.
TRANSACTIONS WITH MANAGEMENT
Our directors and officers and their associates were customers of and had transactions with Landmark Bancorp and Landmark National Bank, and their predecessors, during 2004. Additional transactions are expected to take place in the future. All outstanding loans, commitments to loan, and certificates of deposit and depository relationships, in the opinion of management, were made in the ordinary course of business, on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with other persons and did not involve more than the normal risk of collectibility or present other unfavorable features.
AUDIT COMMITTEE REPORT
The incorporation by reference of this proxy statement into any document filed with the Securities and Exchange Commission by Landmark Bancorp shall not be deemed to include the following report unless the report is specifically stated to be incorporated by reference into such document.
The Audit Committee assists the board in carrying out its oversight responsibilities for our financial reporting process, audit process and internal controls. The Audit Committee also reviews the audited financial statements and recommends to the board that they be included in our annual report on Form 10-K. The committee is comprised of Messrs. Ball, Downey, Pettle, and Ross and Ms. Roepke. Mr. Lewis served on the Audit Committee until 2005. All of the members are deemed independent, as defined by Nasdaq.
The Audit Committee has reviewed and discussed our audited financial statements for 2004 with our management and KPMG LLP, our independent registered public accounting firm. The committee has also discussed with KPMG LLP the matters required to be discussed by SAS 61 (Codification for Statements on Auditing Standards) as well as having received and discussed the written disclosures and the letter from KPMG LLP required by Independence Standards Board Statement No. 1 (Independence Discussions with Audit Committees). Based on the review and discussions with management and KPMG LLP, the committee has recommended to the board that the audited financial statements be included in our annual report on Form 10-K for 2004 for filing with the Securities and Exchange Commission.
22
Audit Committee:
Richard A. Ball
Joseph L. Downey
Jerry R. Pettle
Susan E. Roepke
C. Duane Ross
PROPOSED AMENDMENT TO THE CERTIFICATE OF INCORPORATION
General
Our board of directors has unanimously approved, and recommends to our stockholders for their approval and adoption, an amendment to the certificate of incorporation that would increase the number of our authorized shares of common stock from 3,000,000 shares to 5,000,000 shares. Currently, we also have 200,000 shares of preferred stock authorized and the proposed amendment, if adopted, will not affect the preferred shares.
As of April 1, 2005, we had 2,110,588 shares of common stock issued and outstanding. Our board of directors believes that this proposed amendment is in the best interests of Landmark Bancorp and our stockholders. Holders of a majority of the outstanding shares of our common stock as of the close of business on April 1, 2005, must approve the amendment of our certificate of incorporation to increase the number of authorized shares of Landmark Bancorps common stock. Unless instructed to the contrary, all shares represented by proxy cards signed and returned to us will be voted in favor of the adoption of this amendment.
Proposed Amendment to Certificate of Incorporation
If this amendment is approved by our stockholders, the first sentence of Article 4(A) of the certificate of incorporation will be replaced in its entirety and replaced with the following::
The total number of shares of stock which the corporation shall have authority to issue is Five Million (5,000,000) shares of Common Stock, par value of $0.01 per share, and Two Hundred Thousand (200,000) shares of Preferred Stock, par value of $0.01 per share.
Reasons for the Proposed Amendment
This proposed amendment authorizes additional shares of common stock. If the proposed amendment is approved, our board of directors will be able to use the additional shares of common stock for a variety of purposes.
First, the additional shares of stock would provide us with shares of stock that could be used to make acquisitions that may be advisable from time to time. These transactions could include the acquisition of additional branch locations, subsidiaries or bank or thrift holding companies. The additional shares of stock authorized by the amendment could also be used to raise additional working capital for Landmark Bancorp or any of its subsidiaries. It is possible that our board of directors may in the future decide to conduct a private or public offering of stock to raise additional capital for contribution to our subsidiaries and for general corporate purposes. Although our board of directors does not currently have any specific plans in this regard, these shares would be available for that purpose.
23
Additional authorized shares of common stock could also be used to fund the grant of stock options to our officers, employees and directors. Equity based compensation can be used to provide additional incentive to personnel without causing an immediate adverse effect on our profitability. Moreover, the grant of stock options can perhaps be used to retain valuable employees who might otherwise be lured away by the promise of higher cash salaries from competitors. Also, additional shares of common stock could be used to complete a stock split or stock dividend. It is possible that our board of directors may in the future decide to authorize a stock split in order to enhance the availability and liquidity of Landmark Bancorps stock. The additional authorized shares could also be utilized for the issuance of 5% stock splits in the form of a dividend, a type of dividend that we have issued every year for the past four years.
The increase in the authorized number of shares of stock would allow for the possibility of substantial dilution of the voting power of our current stockholders, although no dilution will occur as a direct result of the increase in the number of our authorized shares. The degree of any dilution that would occur following the issuance of any additional shares of stock would depend upon the number of shares of stock that are actually issued in the future, which cannot be determined at this time. Issuance of a large number of additional voting shares could significantly dilute the voting power of our existing stockholders.
The existence of a substantial number of authorized and unissued shares of stock could also impede an attempt to acquire control because our board of directors would have the ability to issue additional shares of stock in response to any such attempt. We are not aware at this time of any attempt to acquire control of Landmark Bancorp, and no decision has been made as to whether any or all newly authorized but unissued shares of stock would be issued in response to any attempt of that kind.
Stockholder Vote Necessary For Approval of the Amendment
To be approved by our stockholders, this amendment must receive the affirmative vote of the majority of the outstanding shares of our common stock. Our board of directors believes that the adoption of this amendment is in the best interests of our stockholders and unanimously recommends that you vote your shares FOR this amendment.
24
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Stockholders will be asked to ratify the appointment of KPMG LLP as our independent registered public accounting firm for 2005. If the appointment of KPMG LLP is not ratified, the matter of the appointment of our independent registered public accounting firm will be considered by the Audit Committee. Representatives of KPMG LLP are expected to be present at the meeting and will be given the opportunity to make a statement if they desire to do so and will be available to respond to appropriate questions. We recommend that you vote FOR the ratification of KPMG LLP to serve as our independent registered public accounting firm.
Accountant Fees
Audit Fees. The aggregate amounts of fees billed by KPMG LLP for their audit of our annual financial statements for fiscal years 2004, and 2003 and for their required reviews of our unaudited interim financial statements included in our quarterly reports filed during fiscal 2004 and 2003 were $114,450 and $88,500 respectively.
Audit Related Fees. The aggregate amount of audit related fees billed by KPMG LLP for fiscal years 2004 and 2003 was $17,300 and $31,200 respectively. The services provided in 2004 were related to audits of the Landmark Bancorp, Inc. Employee Stock Ownership Plan and the Landmark Bancorp, Inc. 401(k) Profit Sharing Plan as of and for the year ended December 31, 2003. The services provided in 2003 were related to an audit of the Landmark Bancorp, Inc. 401(k) Profit Sharing Plan as of and for the year ended December 31, 2002, and due-diligence and assistance with our acquisition of First Kansas Financial Corporation.
Tax Fees. The aggregate amounts of tax related services billed by KPMG LLP for fiscal years 2004 and 2003 were $51,541 and $72,318, respectively, for professional services rendered for tax compliance, tax advice and tax planning. The services provided included assistance with the preparation of our tax return and guidance with respect to estimated tax payments.
All Other Fees. We were billed an aggregate of $15,000 in 2003 by KPMG LLP for consultation relating to our deposit account classifications. We did not incur any other fees from KPMG LLP for fiscal years 2004 and 2003 other than the fees reported above.
The Audit Committee, after consideration of these matters, does not believe that the rendering of these services by KPMG LLP to be incompatible with maintaining their independence as our principal accountants.
Among other things, the Audit Committee is responsible for appointing, setting compensation for and overseeing the work of the independent accountant. We have adopted a pre-approval policy under which the Audit Committee approves in advance all audit and non-audit services to be performed by our independent auditors. As part of its pre-approval policy, the Audit Committee considers whether the provision of any proposed non-audit services is consistent with the SECs rules on auditor independence. In accordance with the pre-approval policy, the Audit Committee has pre-approved certain specified audit and non-audit services to be provided by KPMG LLP for up to twelve months from the date of the pre-approval. All of the services referred to above in the table for 2004 were pre-approved by the Audit Committee.
25
REPORT ON FORM 10-K
WE WILL FURNISH WITHOUT CHARGE TO EACH PERSON REPRESENTING THAT HE OR SHE WAS A BENEFICIAL OWNER OF OUR COMMON STOCK AS OF THE RECORD DATE FOR THE MEETING, UPON WRITTEN REQUEST, A COPY OF OUR ANNUAL REPORT ON FORM 10-K. SUCH WRITTEN REQUEST SHOULD BE SENT TO MR. PATRICK L. ALEXANDER, LANDMARK BANCORP, INC., P.O. BOX 308, MANHATTAN, KANSAS 66505. OUR FILINGS WITH THE SECURITIES AND EXCHANGE COMMISSION ARE ALSO AVAILABLE VIA THE INTERNET AT OUR WEBSITE AT LANDMARKBANCORPINC.COM AND AT WWW.SEC.GOV.
By order of the Board of Directors
Patrick L. Alexander
President and Chief
Executive Officer
Manhattan, Kansas
April 15, 2005
ALL STOCKHOLDERS ARE URGED TO SIGN
AND MAIL THEIR PROXIES PROMPTLY
26
PROXY FOR COMMON SHARES ON BEHALF OF BOARD OF DIRECTORS
FOR THE ANNUAL MEETING OF THE STOCKHOLDERS OF
LANDMARK BANCORP, INC. TO BE HELD MAY 18, 2005
The undersigned hereby appoints Patrick L. Alexander, Jerry R. Pettle and Larry L. Schugart, or any two of them acting in the absence of the other, with power of substitution, attorneys and proxies, for and in the name and place of the undersigned, to vote the number of shares of common stock that the undersigned would be entitled to vote if then personally present at the annual meeting of the stockholders of Landmark Bancorp, Inc., to be held at the Kansas State University Alumni Center, 17th and Anderson Avenue, Manhattan, Kansas, 66506, on Wednesday, May 18, 2005, at 2:00 p.m., local time, or any adjournments or postponements of the meeting, upon the matters set forth in the notice of annual meeting and proxy statement, receipt of which is hereby acknowledged, as follows:
1. ELECTION OF DIRECTORS:
FOR all nominees listed below |
|
WITHHOLD AUTHORITY |
|
|
|
o |
|
o |
Class I (term expires 2008): Brent A. Bowman, Joseph L. Downey, David H. Snapp
(INSTRUCTIONS: TO WITHHOLD AUTHORITY TO VOTE FOR ANY INDIVIDUAL NOMINEE, STRIKE A LINE THROUGH THE NOMINEES NAME IN THE LIST ABOVE.)
2. TO APPROVE THE AMENDMENT TO THE CERTIFICATE OF INCORPORATION:
o |
|
o |
|
o |
For |
|
Against |
|
Abstain |
3. RATIFY THE APPOINTMENT OF KPMG LLP AS OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR THE YEAR ENDING DECEMBER 31, 2005:
o |
|
o |
|
o |
For |
|
Against |
|
Abstain |
4. In accordance with their discretion, upon all other matters that may properly come before the meeting and any adjournments or postponements of the meeting.
THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED STOCKHOLDER. IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR THE NOMINEES LISTED UNDER PROPOSAL 1 AND FOR PROPOSALS 2 AND 3.
|
Dated: |
|
, 2005 |
|
|
|
|
|
|
|
Signature(s) |
|
|
|
|
|
|
|
|
|
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|
NOTE: PLEASE DATE PROXY AND SIGN IT EXACTLY AS NAME OR NAMES APPEAR ABOVE. ALL JOINT OWNERS OF SHARES SHOULD SIGN. STATE FULL TITLE WHEN SIGNING AS EXECUTOR, ADMINISTRATOR, TRUSTEE, GUARDIAN, ETC. PLEASE RETURN SIGNED PROXY CARD IN THE ENCLOSED ENVELOPE.