UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
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Check the appropriate box:
¨ | Preliminary Proxy Statement |
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x | Definitive Proxy Statement |
¨ | Definitive Additional Materials |
¨ | Soliciting Material Pursuant to Section 240.14a-11(c) or Section 240.14a-12 |
Dover Motorsports, Inc.
(Name of Registrant as Specified In Its Charter)
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DOVER MOTORSPORTS, INC.
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD APRIL 27, 2005
DEAR STOCKHOLDER:
PLEASE TAKE NOTICE that the 2005 Annual Meeting of Stockholders of DOVER MOTORSPORTS, INC., a Delaware corporation, will be held at the Dover Downs Hotel and Conference Center, 1131 N. DuPont Highway, Dover, Delaware, on Wednesday, April 27, 2005, at 11:45 A.M.
At the meeting you will be asked to:
1. | elect three Class III Directors to the Board of Directors; |
2. | consider and act upon such other business as may properly come before the Annual Meeting or any adjournment of the meeting. |
BY ORDER OF THE BOARD OF DIRECTORS |
KLAUS M. BELOHOUBEK |
Senior Vice PresidentGeneral Counsel and Secretary |
Dover, Delaware
March 30, 2005
Please complete, sign and date the proxy card as promptly as possible and return it in the enclosed envelope.
PROXY STATEMENT
DOVER MOTORSPORTS, INC.
ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD APRIL 27, 2005
INFORMATION CONCERNING SOLICITATION AND VOTING
Your vote is very important. For this reason, our Board of Directors is requesting that you permit your stock to be represented at the 2005 Annual Meeting of Stockholders by the proxies named on the enclosed proxy card. This Proxy Statement contains important information for you to consider when deciding how to vote on the matters brought before the Annual Meeting. Please read it carefully.
References in this Proxy Statement to the Company, we, us and our shall mean DOVER MOTORSPORTS, INC., a Delaware corporation, and its subsidiaries, as appropriate. This Proxy Statement is furnished in connection with the solicitation of proxies on behalf of our Board of Directors. Proxies solicited by this Proxy Statement are to be voted at the Annual Meeting or at any adjournment of the meeting.
The mailing address for our principal executive office is P.O. Box 843, Dover, Delaware 19903. This Proxy Statement and the form of proxy were first sent to our stockholders on or about March 30, 2005.
GENERAL INFORMATION ABOUT THE MEETING
Who may vote
You may vote your stock if our records show that you owned your shares as of the close of business on March 25, 2005. On that date, our outstanding capital stock consisted of 17,061,426 shares of Common Stock, par value $.10 per share (the Common Stock), and 23,240,185 shares of Class A Common Stock, par value $.10 per share (the Class A Common Stock). Shares of Class A Common Stock are convertible at any time into shares of Common Stock on a share-for-share basis at the option of the holder.
Voting rights in general
If you hold Common Stock, you are entitled to one vote for each share of Common Stock held. If you hold Class A Common Stock, you are entitled to ten votes for each share of Class A Common Stock held, except to the extent that voting by class is required by law. At a meeting of stockholders at which a quorum is present, a majority of the votes cast decides all questions, unless the matter is one upon which a different vote is required by express provision of law or our Certificate of Incorporation or By-laws. Under the General Corporation Law of the State of Delaware, holders of Common Stock and Class A Common Stock are only entitled to vote as a class with respect to certain limited matters, such as certain amendments to our Certificate of Incorporation which would change the rights of only one class of stock.
Voting your proxy
Whether you hold shares in your name or through a broker, bank or other nominee, you may vote without attending the meeting. You may vote by granting a proxy or, for shares held through a broker, bank or other nominee, by submitting voting instructions to that nominee. Instructions for voting are on your proxy card. For shares held through a broker, bank or other nominee, follow the instructions on the voting instruction card included with your voting materials. If you provide specific voting instructions, your shares will be voted as you have instructed and as the proxy holders may determine within their discretion with respect to any other matters that properly come before the meeting.
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If you hold shares in your name, and you sign and return a proxy card without giving specific voting instructions, your shares will be voted as recommended by our Board on all matters and as the proxy holders may determine in their discretion with respect to any other matters that properly come before the meeting. If you hold your shares through a broker, bank or other nominee and you do not provide instructions on how to vote, your broker or other nominee may have authority to vote your shares on certain matters.
Vote required for Election of Directors
The election of our Board nominees will require a plurality of the votes cast by the shares entitled to vote. This means that the nominees receiving the greatest number of votes will be elected. Accordingly, abstentions and broker non-votes will not affect the outcome of the election of directors. There is no class voting or cumulative voting with respect to the election of directors.
Our Chairman, Henry B. Tippie, has the right to vote shares of Common Stock and Class A Common Stock that add up to more than fifty percent of the voting power of all of our outstanding capital stock. This means that his vote is all that is needed to elect all of the Board nominees. Mr. Tippie has indicated that he intends to vote all shares under his control in favor of all of the Board nominees.
Votes needed to hold the meeting (Quorum)
The Annual Meeting will be held if a majority of our outstanding shares on the record date entitled to vote is represented at the meeting. This is called a quorum. Your shares will be counted for purposes of determining if there is a quorum, even if you wish to abstain from voting on some or all matters introduced at the meeting, if you:
| are present and vote in person at the meeting; or |
| have properly submitted a proxy card as permitted by your proxy card. |
Matters to be voted on at the meeting
The following proposals will be presented for your consideration at the meeting:
| to elect three Class III Directors to the Board of Directors; and |
| to consider and act upon such other business as may properly come before the Annual Meeting or any adjournment of the meeting. |
Cost of this proxy solicitation
We will pay the costs of the solicitation of proxies. We may reimburse brokerage firms and other persons representing beneficial owners of shares for expenses incurred in forwarding the voting materials to their customers who are beneficial owners and obtaining their voting instructions. In addition to soliciting proxies by mail, our board members, officers and employees may solicit proxies on our behalf, without additional compensation, personally or by telephone, or we may ask our proxy solicitor to solicit proxies on our behalf for a nominal charge.
Voting in person at the meeting
You may vote shares held directly in your name in person at the meeting. If you want to vote shares that you hold in street name at the meeting, you must request a legal proxy from your broker, bank or other nominee that holds your shares.
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Changing your vote
You may revoke your proxy and change your vote at any time before the final vote at the meeting. You may do this by signing a new proxy card with a later date, voting on a later date by telephone (if permitted by your proxy card), or by attending the meeting and voting in person. However, your attendance at the meeting will not automatically revoke your proxy; you must specifically revoke your proxy.
Voting recommendations
Our Board recommends that you vote FOR each of the nominees to our Board of Directors.
Voting results
The preliminary voting results will be announced at the meeting. The final voting results will be tallied by our Transfer Agent and Inspector of Elections and published in our quarterly report on Form 10-Q for the fiscal quarter ended March 31, 2005.
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STOCK OWNERSHIP OF CERTAIN
BENEFICIAL OWNERS AND MANAGEMENT
The table below, based on information we have received, shows the number of shares of Common Stock and Class A Common Stock owned as of March 25, 2005 by:
| each of our Directors or nominees for Director; |
| each of our Executives named in the Summary Compensation Table; |
| our Officers and Directors as a group; and |
| Stockholders owning five percent or more of our Common Stock or Class A Common Stock |
Number of Shares and Nature of Beneficial Ownership by Class(1) |
Percentage Beneficially Owned by Class |
Percentage of Combined Voting Power of Both Classes |
|||||||||||||
Names and Addresses of Beneficial Owners |
Common Stock |
Class A Common Stock |
Common Stock |
Class A Common Stock |
|||||||||||
Estate of John W. Rollins P.O. Box 26557 Austin, TX 78755 |
| 10,311,960 | (2) | | 44.4 | % | 41.3 | % | |||||||
Henry B. Tippie P.O. Box 26557 Austin, TX 78755 |
482,700 | (2)(3) | 13,311,960 | (2)(3) | 2.8 | % | 57.3 | % | 53.6 | % | |||||
R. Randall Rollins 2170 Piedmont Road, NE Atlanta, GA 30324 |
290,700 | 2,030,000 | 1.7 | % | 8.7 | % | 8.3 | % | |||||||
Eugene W. Weaver 1131 N. DuPont Highway Dover, DE 19901 |
170,800 | (4) | 1,791,000 | (4) | 1.0 | % | 7.7 | % | 7.2 | % | |||||
Jeffrey W. Rollins P.O. Box 10767 Wilmington, DE 19850 |
68,640 | (5) | 1,253,975 | 0.4 | % | 5.4 | % | 5.1 | % | ||||||
Melvin L. Joseph RD #7, Box 218 Georgetown, DE 19947 |
20,000 | 860,000 | 0.1 | % | 3.7 | % | 3.5 | % | |||||||
Denis McGlynn 1131 N. DuPont Highway Dover, DE 19901 |
153,047 | 849,000 | (6) | 0.9 | % | 3.7 | % | 3.5 | % | ||||||
John W. Rollins, Jr. PO Box 1239 Chadds Ford, PA 19317 |
345,800 | (7) | 45,000 | 2.0 | % | 0.2 | % | 0.3 | % | ||||||
Kenneth K. Chalmers 233 South Wacker Drive Suite 9650 Chicago, IL 60606 |
3,000 | (8) | | < 0.1 | % | | | ||||||||
Patrick J. Bagley 1131 N. DuPont Highway Dover, DE 19901 |
35,665 | | 0.2 | % | | | |||||||||
Klaus M. Belohoubek 3505 Silverside Road Plaza Centre Bldg., Suite 203 Wilmington, DE 19810 |
78,711 | | 0.5 | % | | |
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Number of Shares and Nature of Beneficial Ownership by Class(1) |
Percentage Beneficially Owned by Class |
Percentage of Combined Voting Power of Both Classes |
||||||||||||
Names and Addresses of Beneficial Owners |
Common Stock |
Class A Common Stock |
Common Stock |
Class A Common Stock |
||||||||||
Jerome T. Miraglia 1131 N. DuPont Highway Dover, DE 19901 |
34,330 | | 0.2 | % | | | ||||||||
Thomas G. Wintermantel 1131 N. DuPont Highway Dover, DE 19901 |
30,238 | (9) | | 0.2 | % | | | |||||||
Gary W. Rollins 2170 Piedmont Road, NE Atlanta, GA 30324 |
290,700 | 2,030,000 | 1.7 | % | 8.7 | % | 8.3 | % | ||||||
Michele M. Rollins P.O. Box 4131 Greenville, DE 19807 |
314,917 | (10) | 1,068,250 | 1.8 | % | 4.6 | % | 4.4 | % | |||||
Dimensional Fund Advisors Inc. 1299 Ocean Avenue, 11th Floor Santa Monica, CA 90401 |
910,449 | | 5.3 | % | | 0.4 | % | |||||||
Gabelli Asset Management, Inc. One Corporate Center Rye, NY 10580 |
1,049,000 | | 6.1 | % | | 0.4 | % | |||||||
Peter Kenner c/o Tivoli Partners, L.P. 42 East 81st Street New York, NY 10028 |
1,366,897 | | 8.0 | % | | 0.5 | % | |||||||
George S. Loening Select Equity Group, Inc. & Select Offshore Advisors, LLC 380 Lafayette Street, 6th Floor New York, NY 10003 |
1,584,000 | | 9.3 | % | | 0.6 | % | |||||||
All Directors and Officers as a Group (12 persons) |
1,713,631 | 20,140,935 | 10.0 | % | 86.7 | % | 81.4 | % |
(1) | Our Class A Common Stock entitles the holder to ten votes per share and our Common Stock has on vote per share. Class A Common Stock is convertible, at any time, on a share-for-share basis into Common Stock at the option of the holder. As a result, pursuant to Rule 13d-3 of the Securities Exchange Act of 1934, a stockholder is deemed to have beneficial ownership of the shares of Common Stock which the stockholder may acquire upon conversion of Class A Common Stock. In order to avoid overstatement, the amount of Common Stock beneficially owned does not take into account shares of Common Stock which may be acquired upon conversion of Class A Common Stock (an amount which is equal to the number of shares of Class A Common Stock held by a stockholder). The percentages shown in this table are based on 17,061,426 shares of Common stock and 23,240,185 shares of Class A Common Stock outstanding as of March 25, 2005. The above numbers include the following shares of Common Stock subject to options granted under the Companys 2004 Stock Option Plan (the Plan) which the employee has the right to acquire beneficial ownership within 60 days as specified in Rule 13d-3 of the Securities Exchange Act of 1934: Denis McGlynn, 45,319 shares; Klaus M. Belohoubek, 59,461 shares; Patrick J. Bagley, 16,665 shares; Jerome T. Miraglia, 18,330 shares; Thomas G. Wintermantel, 9,998 shares; and all directors and officers as a group, 149,773 shares. The above numbers include the following shares of restricted Common Stock granted under the Plan on April 28, 2004 that vest |
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one fifth per year beginning on the second anniversary of the grant date: Denis McGlynn, 12,000 shares; Klaus M. Belohoubek, 8,000 shares; Patrick J. Bagley, 8,000 shares; Jerome T. Miraglia, 8,000 shares; Thomas G. Wintermantel, 6,000 shares; and all directors and officers as a group, 42,000 shares; and also include the following shares of restricted Common Stock granted under the Plan on January 3, 2005 that vest one fifth per year beginning on the second anniversary of the grant date: Denis McGlynn, 12,000 shares; Klaus M. Belohoubek, 8,000 shares; Patrick J. Bagley, 8,000 shares; Jerome T. Miraglia, 8,000 shares; Thomas G. Wintermantel, 6,000 shares; and all directors and officers as a group, 42,000 shares. |
(2) | Henry B. Tippie is the executor of the Estate of John W. Rollins (the Estate). |
(3) | Includes 150,000 shares of Common Stock held by his wife, and 42,000 shares of Common Stock held as Co-Trustee, and 10,311,960 shares of Class A Common Stock held by the Estate, as to which Mr. Tippie disclaims any beneficial interest. |
(4) | Includes 80,700 shares of Common Stock held by a limited liability corporation over which Mr. Weaver has sole voting and investment power; 10,000 shares of Common Stock and 100,000 shares of Class A Common Stock held by his wife and 2,600 shares of Common Stock and 11,000 shares of Class A Common Stock held as Trustee, as to which Mr. Weaver disclaims any beneficial interest; and 600,000 shares of Class A Common Stock owned by a partnership over which Mr. Weaver has sole voting power. 23.86% of the partnership is held directly by Mr. Weaver and 23.84% is held directly by his wife. Mr. Weaver disclaims any beneficial interest in 76.14% of the partnership. |
(5) | Includes 32,750 shares of Common Stock owned by a limited liability corporation over which Mr. Rollins has sole voting and investment power. |
(6) | Includes 52,000 shares of Class A Common Stock held by his wife, as to which Mr. McGlynn disclaims any beneficial interest. |
(7) | Includes 900 shares of Common Stock held by his wife. |
(8) | Includes 2,000 shares of Common Stock held by his wife, as to which Mr. Chalmers disclaims any beneficial interest. |
(9) | Includes 2,871 shares of Common Stock held as custodian for his minor children. |
(10) | Includes 32,232 shares of Common Stock held indirectly by Mrs. Rollins in custodial accounts on behalf of her children. |
PROPOSAL NUMBER 1
ELECTION OF DIRECTORS
Three of our Directors are standing for reelection at the Annual Meeting to serve as Class III Directors for a term of three years, and until the election and qualification of their successors. Our other six Directors are not standing for reelection because their terms as Directors extend past the Annual Meeting pursuant to provisions of our Certificate of Incorporation which provide for the election of Directors for staggered terms, with each Director serving a three-year term.
We have nine members and one vacancy on our Board of Directors. There is a position for a Class I Director which will remain vacant. Our Board believes that it is in our and your best interests to keep this vacancy on the Board so that the Board may, if the opportunity arises, appoint a candidate in the future without amending our Certificate of Incorporation. A majority of the members of our Board of Directors may appoint an individual to fill the vacancy.
Unless you WITHHOLD AUTHORITY, the proxy holders will vote FOR the election of each of the nominees named below to a three-year term as a Director. Although our Board of Directors does not contemplate the possibility, in the event a nominee is not a candidate or is unable to serve as Director at the time of the election, unless you WITHHOLD AUTHORITY, the proxies will be voted for such nominee as is designated by our Board of Directors to fill the vacancy.
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The name and age of each of our Directors and each of the nominees, his principal occupation, and the period during which he has served us as a Director are set forth below.
Names of Nominees |
Principal Occupation(1) |
Service as Director |
Age | |||
Class III (Term Expires 2008) | ||||||
Denis McGlynn | President and Chief Executive Officer; President, Chief Executive Officer and Director, Dover Downs Gaming & Entertainment, Inc. | 1979 to date | 59 | |||
Jeffrey W. Rollins | Principal, Context Ventures Inc., LLC | 1993 to date | 40 | |||
Kenneth K. Chalmers | Former Executive Vice President of Bank of America | 2002 to date | 75 | |||
Names of Directors Whose Terms Have Not Expired |
||||||
Class I (Term Expires 2006) |
||||||
Henry B. Tippie |
Chairman of the Board; Chairman of the Board and Chief Executive Officer, Tippie Services, Inc.; Chairman of the Board, Dover Downs Gaming & Entertainment, Inc. | 1996 to date | 78 | |||
R. Randall Rollins |
Chairman of the Board, Rollins, Inc.; Chairman of the Board, RPC, Inc.; Chairman of the Board, Marine Products Corporation | 1996 to date | 73 | |||
Patrick J. Bagley |
Senior Vice PresidentFinance and Chief Financial Officer; Former Vice PresidentFinance, Treasurer and Director, Rollins Truck Leasing Corp. | 1996 to date | 57 | |||
Class II (Term Expires 2007) |
||||||
John W. Rollins, Jr. |
Former President, Chief Executive Officer and Director, Rollins Truck Leasing Corp. | 1996 to date | 62 | |||
Eugene W. Weaver |
Former Senior Vice PresidentAdministration | 1971 to date | 72 | |||
Melvin L. Joseph |
Vice President and Director of Auto Racing, Dover International Speedway, Inc.; President, Melvin Joseph Construction Company | 1969 to date | 83 |
(l) | Except as noted, the nominees and other Directors have held one or more of the positions of responsibility set out in the above column (but not necessarily their present titles) for more than five years. In addition to the directorships listed in the above column, the following Directors also serve on the Board of Directors of the following companies: Henry B. Tippie serves on the Boards of Rollins, Inc., RPC, Inc. and Marine Products Corporation. Eugene W. Weaver serves on the Board of WSFS Financial Corp. R. Randall Rollins, Patrick J. Bagley, Kenneth K. Chalmers, John W. Rollins, Jr., Melvin L. Joseph and Jeffrey W. Rollins serve on the board of directors of Dover Downs Gaming & Entertainment, Inc. Jeffrey W. Rollins co-founded Context Ventures Inc., LLC, a firm that provides management and financial services, in 2001. He is also on the Board of Delaware Sterling Bank and is President of Label Dynamics, Inc., a manufacturer of labels, decals and product identification graphics which was acquired by Context Ventures in 2002. From 1997 to 2001 he was Vice President-Development for Brandywine Center Management, L.L.C., a real estate management company. Dover Downs Gaming & Entertainment, Inc. was spun-off from the Company on April 1, 2002 and is in the gaming and entertainment business. Dover International Speedway, Inc. is a wholly-owned subsidiary of the Company. Rollins Truck Leasing Corp. was merged into a subsidiary of Penske Truck Leasing Co., L.P. in 2001 and was engaged in the business of truck leasing. Rollins, Inc. is a consumer services company engaged in residential and commercial termite and pest control. RPC, Inc. is engaged in oil and gas field services. Marine Products Corporation is engaged in boat manufacturing. WSFS Financial Corp. and Delaware Sterling Bank are financial institutions. Tippie Services, Inc. provides management services. John W. Rollins, Jr. and Jeffrey W. Rollins are brothers. R. Randall Rollins is a cousin of John W. Rollins, Jr. and Jeffrey W. Rollins. |
Our Board of Directors recommends a vote FOR the nominees listed.
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CORPORATE GOVERNANCE AND BOARD OF DIRECTORS
COMMITTEES AND MEETINGS
Our Board of Directors held four meetings during the year ended December 31, 2004. All meetings were attended by one hundred percent of the Board. Board members are encouraged to attend our Annual Meeting of Stockholders and all Board members were in attendance at last years meeting.
Audit Committee
Our Audit Committee consists of Kenneth K. Chalmers, Chairman, R. Randall Rollins and Jeffrey W. Rollins. The Audit Committee held five meetings during the year ended December 31, 2004. The Committees functions are described below under the caption Report of the Audit Committee. Our Board has determined that each of our Audit Committee members is an independent director and that each member qualifies as an audit committee financial expert as those terms are defined by applicable New York Stock Exchange and Securities and Exchange Commission rules and regulations.
We have adopted Independence Guidelines for determining whether a director qualifies as independent. A copy of these guidelines may be found at our website (www.dovermotorsports.com) under the heading Investor Relations. In accordance with the rules of the New York Stock Exchange, no director will qualify as independent unless our Board affirmatively determines that the director has no material relationship with the Company that would affect the directors independence. In addition to the independence standards which have been promulgated by the New York Stock Exchange, we have adopted certain categorical standards to assist in making a determination of independence. Relevant text from our Independence Guidelines setting forth these standards is reproduced below:
Except in special circumstances, as determined by a majority of the independent members of the Board, the following relationships will be considered not to be material relationships that would affect a Board members independence:
(i) If the director, or a member of the directors immediate family, has received less than one hundred thousand dollars (US $100,000) per year in direct compensation from the Company (other than director and committee fees and pension or other forms of deferred compensation for prior service which are not contingent in anyway on continued services) within the past three (3) years.
(ii) If the director is a director or officer, or any member of the directors immediate family is a director or officer of a bank to which the Company is indebted, and the total amount of the indebtedness does not exceed one percent (1%) of the total assets of the bank for any of the past three (3) years.
(iii) If the director or any member of the directors immediate family serves as an officer, director, trustee or primary spokesperson of a charitable or educational organization, and donations by the Company do not exceed the greater of two percent (2%) or one million dollars (US $1,000,000) of the organizations total annual charitable receipts for any of the past three (3) years.
(iv) If the director has a relationship with the Company of a type covered by item 404(a) and/or item 404(b) of the Securities and Exchange Commissions Regulation S-K (or any successor regulation), and that relationship need not, according to the terms of those items and any then-current proxy regulations, be disclosed in the Companys annual proxy statement (except for relationships described elsewhere in these guidelines in which case the other guideline will govern).
(v) If the director, or a member of the directors immediate family, has direct or beneficial ownership (as defined by Rule 13d to the Securities Exchange Act of 1934) of any amount of any class of common stock of the Company.
Our Board has also determined that each of our Audit Committee members is independent based on these standards.
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Executive Committee
Our Executive Committee consists of Henry B. Tippie, Chairman, and Denis McGlynn. The Executive Committee held five meetings during the year ended December 31, 2004. The Executive Committee has the power to exercise all of the powers and authority of our Board of Directors in the management of the business and affairs of the Company in accordance with the provisions of our By-laws.
Compensation and Stock Incentive Committee
Our Compensation and Stock Incentive Committee consists of Henry B. Tippie, Chairman, and R. Randall Rollins. The Compensation and Stock Incentive Committee held two meetings during the year ended December 31, 2004. The Committee establishes compensation and benefits for the Companys directors, officers and key employees and administers the Companys Stock Incentive Plan including the granting of options and other awards to various employees of the Company and its subsidiaries.
Nominating and Corporate Governance Committee
Our Nominating and Corporate Governance Committee consists of Henry B. Tippie, Chairman, and R. Randall Rollins. The Committee does not have a formal charter; it was formed by resolution of the full Board of Directors in 2002 for the following purposes:
| to recommend to our Board of Directors nominees for director and to consider any nominations properly made by a stockholder; |
| upon request of our Board of Directors, to review and report to the Board with regard to matters of corporate governance; and |
| to make recommendations to our Board of Directors regarding the agenda for our annual stockholders meetings and with respect to appropriate action to be taken in response to any stockholder proposals. |
The Nominating and Corporate Governance Committee held two meetings during the fiscal year ended December 31, 2004. We are not required by law or by New York Stock Exchange rules to have a nominating committee since we are a controlled corporation as described below under the heading Controlled Corporation Status. We established the Nominating and Corporate Governance Committee to promote responsible corporate governance practices and we currently intend to maintain the Committee going forward.
Controlled Corporation Status
We are a controlled corporation, as defined by New York Stock Exchange Rule 303A, because a single person, Henry B. Tippie, the Chairman of our Board of Directors, controls in excess of fifty percent of our voting power. This means that he has the ability to determine the outcome of the election of directors at our annual meetings and to determine the outcome of many significant corporate transactions, many of which only require the approval of a majority of the Companys voting power.
Mr. Tippies voting control emanates from his personal holdings of Common Stock and Class A Common Stock and from his status as executor of the Estate of John W. Rollins, our largest stockholder. As of March 25, 2005, Mr. Tippie has control over approximately 53.6% of the voting power of the Company.
Director Nominations
Under Delaware law, there are no statutory criteria or qualifications for directors. The law does permit a corporation to prescribe reasonable qualifications in its by-laws or certificate of incorporation. Our By-laws require that at the time of nomination for a directorship, the nominee must own no less than 500 shares of our Common Stock. No other criteria or qualifications have been prescribed by us at this time. Our Nominating and Corporate Governance Committee does not have a formal charter or a formal policy with regard to the consideration of
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director candidates, however, it acts under the guidance of the Corporate Governance Guidelines approved by our Board and posted on our website (www.dovermotorsports.com) under the heading Investor Relations. We believe that we should preserve maximum flexibility in order to select directors with sound judgment and other qualities which are desirable in corporate governance. According to our Corporate Governance Guidelines, we believe our Board of Directors should be responsible for selecting its own members. Our Board delegates the screening process involved to the Nominating and Corporate Governance Committee. This Committee is responsible for determining the appropriate skills and characteristics required of Board members in the context of the then current make-up of our Board. This determination should take into account all factors which the Committee considers appropriate, such as independence, experience, strength of character, mature judgment, technical skills, diversity, age and the extent to which the individual would fill a present need on the Board. Our By-laws provide that nominations for the election of directors may be made by any stockholder entitled to vote for the election of directors. Nominations must comply with an advance notice procedure which generally requires that written notice be received by our Secretary not less than ninety days prior to the anniversary of the prior years annual meeting and set forth the name, age, business address and, if known, residence address of the nominee proposed in the notice, the principal occupation or employment of the nominee for the past five years and evidence that the nominee owns not less than 500 shares of our Common Stock. We have not engaged, nor do we believe that it is necessary to engage, any third party to assist us in identifying director candidates. We have not received a recommendation for a director nominee from a stockholder. All of the nominees to be voted on at our Annual Meeting are existing directors standing for reelection.
Corporate Governance Guidelines
We have adopted Corporate Governance Guidelines to promote better understanding of our policies and procedures. At least annually, the Board reviews these guidelines. A copy of our current Corporate Governance Guidelines may be found at our website (www.dovermotorsports.com) under the heading Investor Relations. As required by the rules of the New York Stock Exchange, our Corporate Governance Guidelines require that our non-management directors meet in at least two regularly scheduled executive sessions per year without management. Our Chairman will generally act as the presiding director but our guidelines provide that the meetings may be chaired by other directors depending on the nature of the matter to be considered.
At our website (www.dovermotorsports.com), under the heading Investor Relations, you may access a copy of our Corporate Governance Guidelines, our Audit Committee Charter and our Code of Business Conduct. We will also provide a copy of any of these documents, free of charge, to any record or beneficial stockholder. Please make your request in writing, address to Patrick J. Bagley, Senior Vice President-Finance and Chief Financial Officer, Dover Motorsports, Inc., P.O. Box 843, Dover, DE 19903.
Director Communications
We have a process for interested parties, including stockholders, to send communications to our Board. Communications to any member of our Board of Directors, to the entire Board of Directors or to any Committee or group of Directors, such as our non-management Directors should be mailed as follows:
{designate Director(s), Committee(s) or group to whom you wish your communication sent}
c/o Klaus M. Belohoubek
Senior Vice PresidentGeneral Counsel
Dover Motorsports, Inc.
Concord Plaza
3505 Silverside Road
Plaza Centre Bldg., Suite 203
Wilmington, DE 19810
These instructions are posted on our website (www.dovermotorsports.com) under the heading Investor Relations. All communications received from interested parties will be forwarded.
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COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
None of the directors who serve on the Companys Compensation and Stock Incentive Committee are or have ever been employees of the Company. There are no Compensation Committee interlocks requiring disclosure.
DIRECTORS COMPENSATION
Directors who are not our employees are each paid a retainer for Board service of $4,000 per quarter, an attendance fee of $1,000 for each Board of Directors or Committee meeting attended ($2,000 for Audit Committee meetings) and are permitted to participate in the Companys health plans on the same basis as Company employees. In addition to the Board of Directors or Committee meeting attendance fees, the Chairman of the Board receives $4,000 per quarter and the Chairman of the Audit Committee receives $3,000 per quarter.
Notwithstanding anything to the contrary set forth in any of the Companys previous filings under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, that might incorporate future filings, including this Proxy Statement, in whole or in part, the following reports and the Performance Graph on page 14 shall not be incorporated by reference into any such filings.
REPORT OF THE AUDIT COMMITTEE
Our Audit Committee is established pursuant to our By-laws and the Audit Committee Charter adopted by the Board of Directors on January 28, 2004, which is available at our website (www.dovermotorsports.com) under the heading Investor Relations.
Management is responsible for our internal controls, assessing the effectiveness of these controls and the financial reporting process. Our independent registered public accounting firm is responsible for performing an independent audit of our consolidated financial statements, managements assessment that the Company maintained effective internal control over financial reporting as of the Companys year end and the effectiveness of our internal control over financial reporting in accordance with the standards of the Public Company Accounting Oversight Board (United States) and for issuing reports on such. The Audit Committees responsibility is generally to monitor and oversee these processes, as described in the Audit Committee Charter. It is not the duty of the Audit Committee to determine that our financial statements are complete and accurate and in accordance with U.S. generally accepted accounting principles or to plan or conduct audits; these are the responsibility of our management and independent registered public accounting firm, respectively.
Each member of our Audit Committee is independent in the judgment of the Companys Board of Directors and as required by the listing standards of the New York Stock Exchange.
In fulfilling its oversight responsibilities with respect to the year ended December 31, 2004, our Audit Committee:
| Approved the terms of the engagement of KPMG LLP as our independent registered public accounting firm for the year ended December 31, 2004; |
| Reviewed and discussed with our management and the independent registered public accounting firm our audited consolidated financial statements as of December 31, 2004 and for the year then ended; |
| Discussed with the independent registered public accounting firm the matters required to be discussed by American Institute of Certified Public Accountants Statement on Auditing Standards No. 61, Communication with Audit Committees, the rules of the Securities and Exchange Commission and the standards of the Public Company Accounting Oversight Board (United States); and |
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| Received from the independent registered public accounting firm written affirmation of their independence and discussed the firms independence from the Company. |
| Reviewed and discussed with the independent registered public accounting firm and our internal auditors the overall scope and plan for their respective audits and reviewed and discussed with each, with and without management present, the results of their examinations, the evaluations of the Companys internal controls and the overall quality of the Companys accounting principles. |
| Reviewed and discussed with management its assessment that the Company maintained effective internal control over financial reporting as of the Companys year end. |
Based upon the review and discussions referred to above, the Committee recommended to our Board of Directors that our audited consolidated financial statements, as of December 31, 2004 and for the year then ended, and managements assessment of the Companys internal control over financial reporting, be included in our Annual Report on Form 10-K for the year ended December 31, 2004 for filing with the Securities and Exchange Commission. In giving this recommendation to our Board of Directors, the Audit Committee has relied in part on:
| managements representation that such consolidated financial statements have been prepared with integrity and objectivity and in conformity with U.S. generally accepted accounting principles; and |
| the reports of our independent registered public accounting firm with respect to such consolidated financial statements. |
Audit Committee
Kenneth K. Chalmers, Chairman
R. Randall Rollins
Jeffrey W. Rollins
REPORT OF THE COMPENSATION AND STOCK INCENTIVE COMMITTEE OF THE
BOARD OF DIRECTORS ON EXECUTIVE COMPENSATION
During the fiscal year ended December 31, 2004, the members of our Compensation and Stock Incentive Committee held primary responsibility for determining executive compensation levels.
We are engaged in a highly competitive industry. As a consequence, we view our ability to attract and retain qualified executives as the cornerstone of our future success. In order to accomplish this objective, we have endeavored to structure our executive compensation in a fashion that takes into account our operating performance and the individual performance of the executive.
Of necessity, this analysis is subjective in nature and not based upon a structured formula. The factors referred to above are not weighted in an exact fashion.
Pursuant to the above compensation philosophy, the total annual compensation of our executive officers is made up of one or more of three elements. The three elements are salary, an annual incentive and, in some years, grants of stock options or other stock based awards such as restricted stock.
The salary of each executive officer is determined by the Compensation and Stock Incentive Committee. In making its determinations the Committee gives consideration to our operating performance for the prior fiscal year and the individual executives performance.
The annual incentive compensation package for our executive officers is discretionary and based on each individual officers performance. It is developed by our Chief Executive Officer (CEO) prior to the end of each fiscal year and presented to the Committee for review, modification or approval.
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Awards under the Companys Stock Incentive Plan are purely discretionary, are not based upon any specific formula and may or may not be granted in any given fiscal year. Grants are made under the Plan and the Plan is administered pursuant to Rule 16b-3 of the Securities Exchange Act of 1934. When considering the grant of stock based awards, the Committee gives consideration to our overall performance and the performance of individual employees.
We expect that, as in past years, the salary and other compensation paid to our executive officers will qualify for income tax deductibility under the limits of Section 162(m) of the Internal Revenue Code. However, it is possible that, where merited, the Committee may authorize compensation which may not, in a specific case, be fully deductible by the Company.
CEO COMPENSATION
The CEOs compensation is determined by the Compensation and Stock Incentive Committee. As is the case with respect to the executive officers, the CEOs compensation is based upon our operating performance and his individual performance. The CEOs compensation consists of the same three elements identified above with respect to executive officers: salary, an annual incentive, and, in some years, grants of stock options or other stock based awards such as restricted stock. The determination of salary and the grant of stock based awards, if any, are subjective and not based upon any specific formula or guidelines. The determination of an annual incentive depends on a favorable overall evaluation of the CEOs performance and is calculated as five percent of the year over year increase in the Companys pre-tax earnings less $100,000. The incentive disclosed for the CEO in the Summary Compensation Table below was determined by this calculation. The formula is reviewed by the Committee annually. The CEO is not a member of the Committee and does not participate in the deliberations of the Committee when his salary or incentive is determined.
Compensation and Stock Incentive Committee
Henry B. Tippie, Chairman
R. Randall Rollins
COMPLIANCE WITH SECTION 16(a) OF THE SECURITIES EXCHANGE ACT
Section 16(a) of the Securities Exchange Act of 1934 requires our officers and directors and persons who own more than ten percent of a registered class of the Companys equity securities to file reports of ownership and changes in ownership with the Securities and Exchange Commission. Officers, directors and greater than ten percent stockholders are required to furnish the Company with copies of all Section 16(a) forms they file.
Based on our review of the copies of such forms, we believe that during fiscal year ended December 31, 2004, all filing requirements applicable to our officers, directors and greater than ten percent beneficial owners were complied with.
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COMMON STOCK PERFORMANCE
The graph below compares the cumulative total return of the following:
| our Common Stock; |
| the S&P Composite 500 Index; and |
| an index of peer companies. |
The peer index we selected consists of the following companies engaged in the motorsports business: the Company, Speedway Motorsports, Inc. and International Speedway Corporation. The graph assumes that the value of the investment in our Common Stock and each index was 100 at December 31, 1999 and all dividends were reinvested. Appropriate adjustment has also been made relative to our spin-off of our gaming business to Dover Downs Gaming & Entertainment, Inc. on April 1, 2002. This spin-off is treated as a special dividend and the value of the shares acquired in the spin-off assumed to have been reinvested. The comparisons in this table are required by the Securities and Exchange Commission and, therefore, are not intended to forecast or be necessarily indicative of any future return on our Common Stock.
COMPARISON OF 5 YEAR CUMULATIVE TOTAL RETURN*
AMONG DOVER MOTORSPORTS, INC., THE S & P 500 INDEX
AND A PEER GROUP
* $100 invested on 12/31/99 in stock or index-including reinvestment of dividends. Fiscal year ending December 31.
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EXECUTIVE COMPENSATION
Shown below is information concerning the annual compensation for the fiscal years ended December 31, 2004, 2003 and 2002 of those persons who were, at December 31, 2004:
| our Chief Executive Officer; and |
| our four other most highly compensated executive officers whose total annual salary exceeded $100,000: |
SUMMARY COMPENSATION TABLE
Long Term Compensation |
All Compen- sation $ | ||||||||||||||||||
Annual Compensation |
Awards |
Payouts |
|||||||||||||||||
Name and Principal Position |
Fiscal Year |
Salary(1) $ |
Incentive $ |
Other Annual Comp.(2) $ |
Restricted Stock Awards(3) $ |
Stock Options /SARs # |
LTIP Payouts $ |
||||||||||||
Denis McGlynn President and Chief Executive Officer |
12/04 12/03 12/02 |
$ |
250,000 200,000 200,000 |
$ |
339,050 |
|
$ |
49,920 |
25,000 25,000 |
|
| ||||||||
Jerome T. Miraglia Executive Vice President |
12/04 12/03 12/02 |
$ |
165,000 157,500 150,000 |
$ |
61,610 |
|
$ |
33,280 |
22,000 22,000 |
|
| ||||||||
Patrick J. Bagley Senior Vice PresidentFinance and Chief Financial Officer |
12/04 12/03 12/02 |
$ |
200,000 200,000 107,915 |
$ |
25,000 |
|
$ |
33,280 |
20,000 20,000 |
|
| ||||||||
Klaus M. Belohoubek Senior Vice PresidentGeneral Counsel and Secretary |
12/04 12/03 12/02 |
$ |
145,000 132,000 132,000 |
$ |
25,000 |
|
$ |
33,280 |
20,000 15,000 |
|
| ||||||||
Thomas G. Wintermantel Treasurer and Assistant Secretary |
12/04 12/03 |
$ |
160,000 155,000 |
$ |
5,000 |
|
$ |
24,960 |
20,000 |
|
|
(1) | The 2002 salary reported for Mr. Bagley represents full salary from May 8, 2002 to December 31, 2002. Denis McGlynn and Klaus Belohoubek hold the same executive officer titles with Dover Downs Gaming & Entertainment, Inc. (spun-off from the Company on April 1, 2002) and are separately compensated by that entity. |
(2) | The only type of Other Annual Compensation for each of the named officers was in the form of perquisites and was less than the level required for reporting. |
(3) | The Restricted Stock Awards were issued April 28, 2004 under our 2004 Stock Incentive Plan. The awards vest one fifth per year beginning on the second anniversary of the grant date. No shares have vested to date. Award recipients have voting and dividend rights on restricted stock but cannot sell, pledge, transfer or otherwise dispose of the restricted stock until the shares vest. If an award recipient terminates employment with the Company (other than due to death or retirement on or after age 65), all restricted stock which has not yet vested shall be forfeited. Based on a value of $4.16 per share for our Common Stock on the April 28, 2004 grant date, the number of restricted shares granted and their dollar value as shown in this table (which for these purposes ignores the vesting requirements) are as follows: Denis McGlynn: 12,000 shares, $49,920; Jerome T. Miraglia: 8,000 shares, $33,280; Patrick J. Bagley: 8,000 shares, $33,280; Klaus M. Belohoubek: 8,000 shares, $33,280; and Thomas G. Wintermantel: 6,000 shares, $24,960. The number and |
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dollar value (which for these purposes ignores the vesting requirements) of the aggregate restricted stock holdings of these executives, based on a value of $5.73 per share for our Common Stock at December 31, 2004, are as follows: Denis McGlynn: 12,000 shares, $68,760; Jerome T. Miraglia: 8,000 shares, $45,840; Patrick J. Bagley: 8,000 shares, $45,840; Klaus M. Belohoubek: 8,000 shares, $45,840; and Thomas G. Wintermantel: 6,000 shares, $34,380. |
OPTION AND STOCK APPRECIATION RIGHTS GRANTS IN LAST FISCAL YEAR
No stock options were granted during the fiscal year ended December 31, 2004 and we have never issued any stock appreciation rights.
AGGREGATED OPTION/SAR EXERCISES IN LAST FISCAL YEAR
AND FISCAL YEAR-END OPTION/SAR VALUES
The following table summarizes option exercises for the fiscal year ended December 31, 2004 by our executives named in the Summary Compensation Table and the value of the options held by them as of December 31, 2004. We have never granted and we do not have any stock appreciation rights outstanding.
Name |
Shares Acquired on Exercise(#) |
Value Realized($) |
Number of Unexercised Options at FY-End (#) Exercisable/Unexercisable |
Value of Unexercised In-the-Money Options at FY-End ($)(1) Exercisable/Unexercisable | ||||
Denis McGlynn |
63,528 | | 28,825 / 81,175 | 8,947 / 48,803 | ||||
Jerome T. Miraglia |
| | 11,001 / 32,999 | 3,850 / 17,250 | ||||
Patrick J. Bagley |
| | 9,999 / 30,001 | 3,500 / 17,500 | ||||
Klaus M. Belohoubek |
| | 44,843 / 53,157 | 13,106 / 33,244 | ||||
Thomas G. Wintermantel |
| | 6,667 / 23,333 | 4,667 / 17,833 |
(1) | The value of our Common Stock on December 31, 2004 was $5.73 per share. |
LONG-TERM INCENTIVE PLAN AWARDS IN LAST FISCAL YEAR
There were no Long-Term Incentive Plan Awards to our executives named in the Summary Compensation Table, during the fiscal year ended December 31, 2004.
EMPLOYMENT AND NON-COMPETE AGREEMENTS
We have entered into employment and non-compete agreements with all of our executive officers and non-compete agreements with two additional directors. Following is a summary of certain material terms of these agreements.
Executive Officer Agreements
The employment and non-compete agreements entered into with all of our executive officers were all entered into on June 16, 2004 and are substantially identical in the following respects.
The agreements are only operative in the event of a Change in Control (as defined below). The agreements do not create an employment agreement between the Company and any executive officer providing for employment for any period of time prior to a Change in Control. All of our executive officers can be terminated
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at the will of the Company at any time prior to a Change in Control with or without Cause (as defined below). The agreements all have a two (2) year term and shall automatically terminate on June 15, 2006 if prior to that date the Company has not announced that it will merge with or be acquired by another entity or a tender offer for the shares of the Companys stock has not been initiated (the Announcement). Change in Control is defined under the agreements to mean the earlier to occur of (a) ten (10) days following the closing of a tender offer for the Companys stock following the Announcement or (b) the closing of a merger or similar transaction (Transaction) of the Company and any other entity; provided, however, a Transaction the result of which is the stockholders of the Companys voting securities immediately prior to the Transaction own, directly or indirectly in substantially the same proportion, at least 60% of the voting securities of the survivor of such Transaction immediately following such Transaction shall not be a Change in Control.
There are no other agreements or understandings between the Company and any executive officer which guarantee continued employment or guarantee any level of compensation, including incentive or bonus payments, to the executive officer.
In the event of a Change in Control during the two (2) year term of the agreements and provided that the executive officer is employed by the Company when the Change in Control occurs, the Company must pay to the executive officer a certain Change in Control Fee in the amount described below. Each agreement specifies an Extension Period for a certain number of months, also as described below, during which the executive officer shall receive a monthly payment equal to one-twelfth of the sum of (a) the executive officers then-current annual base salary (excluding any incentive or bonus), and (b) the amount of any cash bonus awarded to the executive officer for the then-most recently concluded fiscal year of the Company (the Monthly Amount). The executive officer shall also be entitled to health, welfare and certain fringe benefits no less favorable than those which he had prior to the Change in Control.
During the Extension Period, the executive officer agrees not to, directly or indirectly, engage in any capacity in the motorsports business or to assist any business that is in the motorsports business and that competes with the Company within a 100 mile radius of any of the Companys facilities. The executive officer is also prohibited, during the Extension Period, from soliciting the Companys customers and employees.
During the Extension Period, the executive officer shall continue as an employee. The Company is free to terminate the executive officer with or without Cause. If termination is without Cause, the Company shall continue to pay the Monthly Amount for the Extension Period. If the termination is for Cause, the Company shall continue to pay one-half of the Monthly Amount since the agreement allocates 50% of the Monthly Amount post-termination to severance and 50% is paid in consideration of the executive officers non-compete covenants. Cause is defined under the agreement to mean a unanimous determination by the Board of Directors that the executive officer has been convicted of a felony, has embezzled from or committed fraud against the Company, which embezzlement or fraud has a material adverse financial impact on the Company or gross insubordination which has continued after written notice of such from the Board of Directors which determination is upheld by a final, non-appealable arbitration award.
The executive officer shall be entitled to continue receiving the Monthly Amount during the Extension Period if he voluntarily terminates his employment for Good Reason. Good Reason is defined under the agreements to mean a (i) reduction in title, responsibilities, administrative support or support services, (ii) relocation of executive officers office, (iii) travel at a level that exceeds the travel requirements before the Change in Control, (iv) any breach by the Company of its obligations under the agreement, (v) any breach by the purchaser under a merger or acquisition agreement pursuant to which the Change in Control takes place relating to employee benefits or directors and officers insurance or indemnification provisions, or (vi) any reason whatsoever two months after the Change in Control.
Upon termination of the executive officers employment, he shall also be entitled to receive a pension benefit calculated on the Monthly Amount for the remainder of the Extension Period equal to the amount which
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he would have received under the Companys retirement program had he remained an employee eligible to participate in the retirement program, which benefit will be paid in a lump sum using actuarial assumptions under the retirement program and the discount rate which would be utilized for purposes of funding a plan termination.
To the extent that any of the payments or benefits due to the executive officer constitute an excess parachute payment under the Internal Revenue Code and result in the imposition of an excise tax, the agreement requires that the executive be paid the amount of such excise tax by the Company plus any additional amounts necessary to place the executive officer in the same after-tax position as he would have been had no excise tax been imposed.
The executive officers individual agreements provide for the following: Denis McGlynn, President and Chief Executive Officer$500,000 Change in Control Fee and 60 Month Extension Period. Mr. McGlynns agreement also requires that for a 24 month period following a Change in Control he will provide certain assistance to the Company with respect to legislative matters within the State of Delaware. Jerome T. Miraglia, Executive Vice President$200,000 Change in Control Fee and 24 Month Extension Period. Patrick J. Bagley, Senior Vice President-Finance and Chief Financial Officer$250,000 Change in Control Fee and 24 Month Extension Period. Klaus M. Belohoubek, Senior Vice President-General Counsel and Secretary$250,000 Change in Control Fee and 24 Month Extension Period. Mr. Belohoubeks agreement also requires that the Company provide him with certain accommodations relative to office space and office equipment through January 2008. Thomas G. Wintermantel, Treasurer$150,000 Change in Control Fee and 24 month Extension Period.
Director Agreements
In addition to the five executive officer agreements described above, we have entered into non-compete agreements with two of our directors. These agreements were also entered into June 16, 2004 and are substantially identical in the following respects.
The Agreements are only operative in the event of a Change in Control. Change in Control is defined in these agreements in the same manner as defined in the Executive Officer Agreements described above. Except as noted below with respect to our Chairman, Henry B. Tippie, the agreements have the same two (2) year term as the executive officer agreements described above.
In the event of a Change in Control during the term of Agreement and provided that the director serves as a director of the Company when the Change in Control occurs, the Company must pay to the director a certain Change in Control Fee in the amount described below.
For the one (1) year period following the Change in Control, the director agrees not to compete with the Company in the motorsports business or to solicit the Companys customers and employees. The scope of the non-competition covenants and the territory covered are the same as provided in the executive officer agreements described above.
The agreements contain no provisions relative to continuing the directors tenure with the Company for any fixed period of time prior to a Change in Control. There are no other agreements or understandings between the Company and any director which guarantee the directors continued tenure with the Company or guarantee any level of compensation, including incentive or bonus payments, to the director.
The agreements contain the same tax gross-up as provided in the executive officer agreements described above to the extent that the payments to the director constitute an excess parachute payment under the Internal Revenue Code.
The individual directors agreements provide for the following: Henry B. Tippie, Chairman of the Board$750,000 Change in Control Fee. Mr. Tippies agreement has no expiration date and shall continue in effect as long as he remains a director of the Company. Melvin L. Joseph, Director$150,000 Change in Control Fee.
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CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
In conjunction with our spin-off of Dover Downs Gaming & Entertainment, Inc. (Gaming & Entertainment) on April 1, 2002, we entered into various agreements with Gaming & Entertainment that addressed the allocation of assets and liabilities between the companies and that define the companies relationship after the separation. These include the Real Property Agreement, the Transition Support Services Agreement, and the Tax Sharing Agreement. Patrick J. Bagley, Kenneth K. Chalmers, Melvin L. Joseph, Denis McGlynn, Jeffrey W. Rollins, John W. Rollins, Jr., R. Randall Rollins and Henry B. Tippie are all Directors of both companies. Denis McGlynn and Klaus M. Belohoubek are executive officers of both companies.
The Real Property Agreement governs certain leases and easements affecting our Dover, Delaware facility. The Transition Support Services Agreement provides for each of the Company and Gaming & Entertainment to provide each other with certain administrative and operational services. The agreement may be terminated in whole or in part 90 days after the request of the party receiving the services or 180 days after the request of the party providing the services. The Tax Sharing Agreement provides for, among other things, the treatment of income tax matters for periods beginning before and including the date of the spin-off and any taxes resulting from transactions effected in connection with the spin-off.
During the year ended December 31, 2004, Gaming & Entertainment allocated corporate costs of $1,241,000 to us for certain administrative and operational services, including our use of office space, and we allocated costs of $116,000 to Gaming & Entertainment. The allocations were based on an analysis of each companys share of the costs. In connection with our 2004 NASCAR event weekends, Gaming & Entertainment provided certain catering services for which we were invoiced $933,000. We invoiced Gaming & Entertainment $238,000 for tickets purchased to the 2004 events and other event related items. The net costs incurred by each company for these services are not necessarily indicative of the costs that would have been incurred if the companies had been unrelated entities and/or had otherwise independently managed these functions; however, management believes that these costs are reasonable.
Use by Gaming & Entertainment of our 5/8-mile harness racing track is under an easement we granted which does not require the payment of any rent. Under the terms of the easement, Gaming & Entertainment has exclusive use of our harness track during the period beginning November 1 of each year and ending April 30 of the following year, together with set up and tear down rights for the two weeks before and after such period. The harness track is located on property we own and is on the inside of our one-mile motorsports superspeedway. Gaming & Entertainments indoor grandstands are used by us at no charge in connection with our motorsports events. We also lease our principal executive office space from Gaming & Entertainment. Various easements and agreements relative to access, utilities and parking have also been entered into between us and Gaming & Entertainment relative to our respective Dover, Delaware facilities.
BENEFIT PLANS
Pension Plans
Our Pension Plan is a non-contributory qualified defined benefit plan. All of our full time employees are eligible to participate in the Pension Plan. Up to September 30, 1989, retirement benefits were equal to the sum of from 1% to 1.8% of an employees annual cash compensation for each year of service to age 65. Commencing October 1, 1989 and thereafter, retirement benefits are equal to the sum of 1.35% of earnings up to covered compensation, as that term is defined in the Plan, and 1.7% of earnings above covered compensation. Pensionable earnings includes regular salaries or wages, commissions, bonuses, overtime earnings and short-term disability income protection benefits.
Retirement benefits are not subject to any reduction for Social Security benefits or other offset amounts. An employees benefits may be paid in certain alternative forms having actuarially equivalent values. Retirement
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benefits are fully vested after the completion of five years of credited service or, if earlier, upon reaching age 55. The maximum annual benefit under a qualified pension plan is currently $170,000 beginning at the Social Security retirement age (currently age 65).
The Company maintains a non-qualified, defined benefit plan, called the Excess Benefit Plan, which covers those participants of the Pension Plan whose benefits are limited by the Internal Revenue Code. A participant in the Excess Benefit Plan is entitled to a benefit equaling the difference between the amount of the benefit payable without limitation and the amount of the benefit payable under the Pension Plan.
Annual pension benefit projections for the executives whose salary is reported in the Summary Compensation Table assume:
| that the participant remains in the service of the Company until age 65; |
| that the participants earnings continue at the same rate as paid in the fiscal year ended December 31, 2004 during the remainder of his service until age 65; and |
| that the Plans continue without substantial modification. |
The estimated annual benefit at retirement for each of these executives is: Denis McGlynn, $116,500; Jerome T. Miraglia, $51,600; Patrick J. Bagley, $31,700; Klaus M. Belohoubek, $74,100; and Thomas G. Wintermantel, $61,500.
401(k) Retirement Plan
We have a deferred compensation plan pursuant to section 401(k) of the Internal Revenue Code for all of our full time employees who have completed ninety (90) days of service. Covered employees may contribute up to 15% of their compensation for each calendar year. In addition, the Company contributes up to an additional 100% of the first $250 of compensation contributed by any covered employee to the plan. An employees maximum annual contribution to the plan is $14,000 for employees under age 50 and $18,000 for employees over age 50. All contributions are funded currently.
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Our Board of Directors has not selected or recommended the name of an independent registered public accounting firm for approval or ratification by the stockholders. Our Board of Directors believes that it will be in our and your best interests if it is free to make such determination based upon all factors that are then relevant.
KPMG LLP served as our independent registered public accounting firm for the fiscal year ended December 31, 2004. A representative of KPMG LLP will be present at the Annual Meeting and will have the opportunity to make a statement should the representative so desire. The representative also will be available to answer appropriate questions from stockholders.
During the fiscal year ended December 31, 2004, KPMG LLPs services rendered to us primarily consisted of auditing our consolidated financial statements, our managements assessment that the Company maintained effective internal control over financial reporting as of the Companys year end and the effectiveness of our internal control over financial reporting, as well as performing quarterly reviews of the nature described in Statement on Auditing Standards (SAS) No. 100, Interim Financial Information.
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AUDIT AND NON-AUDIT FEES
The following table sets forth fees for services KPMG LLP provided during fiscal years 2004 and 2003:
2004 |
2003 | |||||
Audit fees(1) |
$ | 561,800 | $ | 264,173 | ||
Audit-related fees(2) |
1,667 | 2,052 | ||||
Tax fees(3) |
20,000 | 6,550 | ||||
All other fees(4) |
N/A | N/A | ||||
Total |
$ | 583,467 | $ | 272,775 | ||
(1) | Represents fees for professional services provided in connection with the audit of our annual financial statements, our managements assessment that the Company maintained effective internal control over financial reporting as of the Companys year end, the effectiveness of our internal control over financial reporting and review of our quarterly financial statements. The increase in fees for 2004 is attributable principally to compliance with the Sarbanes-Oxley Act of 2002. |
(2) | Represents fees for services in connection with audits of the Companys benefit plans. |
(3) | Represents fees for services provided in connection with tax compliance, tax advice and tax planning. |
(4) | Represents fees for services provided to the Company not otherwise included in the categories above. |
The Audit Committee has determined that the provision of non-audit services by KPMG LLP is compatible with maintaining KPMG LLPs independence. In accordance with its charter, the Audit Committee approves in advance all audit and non-audit services to be provided by KPMG LLP. In other cases, the Chairman of the Audit Committee has the delegated authority from the Committee to pre-approve certain additional services, and such pre-approvals are communicated to the full Committee at its next meeting. During the fiscal years ended December 31, 2004 and 2003, all services were pre-approved by the Audit Committee in accordance with this policy.
STOCKHOLDER PROPOSALS
Appropriate proposals of eligible stockholders intended to be presented at our next Annual Meeting of Stockholders must be received by us no later than November 28, 2005 for inclusion in the Proxy Statement and form of proxy relating to that meeting. An eligible stockholder must be a record or beneficial owner of at least l% or $2,000 in market value of securities entitled to be voted at the meeting, must have held such securities for at least one year, and must continue to hold the securities through the date of the meeting. Proposals must comply with Securities and Exchange Commission regulations regarding inclusion of shareholder proposals in company-sponsored proxy materials. Stockholders are also advised to review our By-laws, which contain additional requirements, including the need to provide advance notice of stockholder proposals and Director nominations. Under our By-laws, in order for a stockholder to properly bring business before the meeting, the stockholder must have given timely notice thereof in writing to our Secretary. To be timely, the stockholders notice must be in writing, delivered or mailed by first class United States mail, postage prepaid, to our Secretary and received not less than ninety days prior to the anniversary of the prior years annual meeting of stockholders. Such notice may be addressed to Klaus M. Belohoubek, Senior Vice President-General Counsel and Secretary, 3505 Silverside Road, Plaza Centre Building, Suite 203, Wilmington, DE 19810, and shall set forth as to each matter the stockholder proposes to bring before the meeting (a) a brief description of the business desired to be brought before the meeting, (b) as to the stockholder giving such notice (i) the name and address, as they appear on our stock ledger, of such stockholder, (ii) the class and number of our shares which are beneficially owned by such stockholder, and (iii) if the stockholder intends to solicit proxies in support of such stockholders proposal, a representation to that effect; and (c) any material interest of the stockholder in such business. For Director Nominations, please refer to Corporate Governance and Board of Directors Committees and MeetingsDirector Nominations above.
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ANNUAL REPORT
Our Annual Report as of and for the fiscal year ended December 31, 2004 is being provided to you with this proxy statement. The Annual Report includes our Form 10-K (without exhibits). The Annual Report is not considered proxy soliciting material.
FORM 10-K
On written request of any record or beneficial stockholder, we will provide, free of charge, a copy of our Annual Report on Form 10-K for the fiscal year ended December 31, 2004, which includes the consolidated financial statements. Requests should be made in writing and addressed to: Patrick J. Bagley, Senior Vice President-Finance and Chief Financial Officer, Dover Motorsports, Inc., P. O. Box 843, Dover, De 19903.
We will charge reasonable out-of-pocket expenses for the reproduction of exhibits to Form 10-K should a stockholder request copies of such exhibits.
OTHER MATTERS
Our Board of Directors knows of no business other than the matters set forth herein which will be presented at the meeting. Since matters not known at this time may come before the meeting, the enclosed proxy gives discretionary authority with respect to such matters as may properly come before the meeting and it is the intention of the persons named in the proxy to vote in accordance with their judgment on such matters.
BY ORDER OF THE BOARD OF DIRECTORS
KLAUS M. BELOHOUBEK
Senior Vice PresidentGeneral Counsel and Secretary
Dover, Delaware
March 30, 2005
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DOVER MOTORSPORTS, INC.
PROXY SOLICITED BY THE BOARD OF DIRECTORS FOR ANNUAL MEETING OF STOCKHOLDERS
WEDNESDAY, APRIL 27, 2005, 11:45 A.M.
The undersigned hereby constitutes and appoints Henry B. Tippie and Denis McGlynn, and each of them jointly and severally, proxies with full power of substitution, to vote all shares of Common Stock and Class A Common Stock which the undersigned is entitled to vote at the Annual Meeting of Stockholders of the Company to be held on April, 27, 2005 at 11:45 A.M., Sussex Room, Dover Downs Hotel and Conference Center, 1131 N. DuPont Highway, Dover, Delaware, or at any adjournment thereof, on all matters set forth in the Notice of Annual Meeting and Proxy Statement dated March 30, 2005, as follows:
(Mark only one box)
1. | ELECTION OF DIRECTORS |
Nominees: |
Denis McGlynn, Jeffrey W. Rollins, Kenneth K. Chalmers |
¨ |
VOTE FOR all nominees listed above; except vote withheld from following nominee (if any): | |
____________________________________________________________________________________________________ | ||
¨ |
VOTE WITHHELD FROM all nominees. |
2. | At their discretion, upon such matters as may properly come before the Annual Meeting or any adjournment thereof. |
(OVER)
(CONTINUED FROM OTHER SIDE)
The undersigned acknowledges receipt of the aforesaid Notice of Annual Meeting and Proxy Statement, each dated March 30, 2005, grants authority to any of said proxies, or their substitutes, to act in the absence of others, with all the powers which the undersigned would possess if personally present at such meeting, and hereby ratifies and confirms all that said proxies, or their substitutes, may lawfully do in the undersigneds name, place and stead.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF DOVER MOTORSPORTS, INC. AND THE SHARES REPRESENTED BY THIS PROXY WILL BE VOTED IN ACCORDANCE WITH YOUR INSTRUCTIONS. IF NO CHOICE IS SPECIFIED BY YOU, THIS PROXY WILL BE VOTED FOR PROPOSAL 1.
Please sign below, date and return promptly. |
|
Signature(s) of Stockholder(s) |
DATED: , 2005 |
Signature(s) should conform to name(s) and title(s) stenciled hereon. Executors, administrators, trustees, guardians and attorneys should add their title(s) on signing. |
NO POSTAGE IS REQUIRED IF THIS PROXY IS RETURNED IN THE ENCLOSED ENVELOPE AND MAILED IN THE UNITED STATES