m-def14a.htm
MUTUALFIRST
FINANCIAL, INC.
110 E.
Charles Street
Muncie,
Indiana 47305-2400
(765)
747-2800
March 29,
2010
Dear
Fellow Stockholder:
On behalf
of the Board of Directors and management of MutualFirst
Financial, Inc., I cordially invite you to attend our 2010 Annual Meeting of
Stockholders. The meeting will be held at 3:00 p.m., local time, on
Wednesday, April 28, 2010, at our main office, located at 110 E. Charles Street,
Muncie, Indiana.
A Proxy
Statement describing the business to be conducted at the Annual Meeting and a
proxy card enabling you to vote without attending the meeting is
enclosed. Our annual report to stockholders for the year ended
December 31, 2009, also is included. At the Annual Meeting, I will
give management’s report to you on the Company’s 2009 financial and operating
performance.
An
important part of the Annual Meeting is the stockholder vote on corporate
business items. I urge you to exercise your rights as a stockholder
to vote and participate in this process. Stockholders are being asked
to consider and vote upon: (1) the election of four directors of the Company and
(2) an advisory (non-binding) resolution to approve our executive compensation
as disclosed in the enclosed Proxy Statement.
We
encourage you to attend the meeting in person. Whether or not you
plan to attend the Annual Meeting, please
read the enclosed Proxy Statement and then complete, sign and date the enclosed
proxy card and return it in the accompanying postpaid return envelope as
promptly as possible. This will save the Company additional expense
in soliciting proxies and will ensure that your shares are represented at the
meeting. In accordance with the rules of the Securities and Exchange
Commission, our Proxy Statement, proxy card and Annual Report to Stockholders is
available on the Internet at http://www.bankwithmutual.com
(click button marked “Annual Report”).
Your
Board of Directors and management are committed to the success of the Company
and the enhancement of the value of your investment. As President and
Chief Executive Officer, I want to express my appreciation for your confidence
and support.
Very
truly yours,
/s/
David W. Heeter
David W.
Heeter
President
and Chief Executive Officer
MUTUALFIRST
FINANCIAL, INC.
110 E.
Charles Street
Muncie,
Indiana 47305-2400
(765)
747-2800
NOTICE
OF ANNUAL MEETING OF STOCKHOLDERS
NOTICE IS
HEREBY GIVEN that the Annual Meeting of Stockholders of MutualFirst Financial, Inc.
will be held as follows:
DATE
AND TIME
|
Wednesday,
April 28, 2010 at 3:00 p.m. local time |
|
|
|
PLACE
|
110
E. Charles Street, Muncie, Indiana |
|
|
|
ITEMS
OF BUSINESS
|
(1) |
The
election of four directors for a term of three years.
|
|
(2) |
Adoption
of an advisory (nonbinding) resolution to approve our executive
compensation
as disclosed in this Proxy Statement. |
|
(3) |
Any
other business that may properly come before the meeting and any
adjournment or postponement of the meeting. |
|
|
|
RECORD
DATE
|
Holders
of record of MutualFirst Financial,
Inc. common stock at the close of business on March 1, 2010, will be
entitled to vote at the meeting or any adjournment of the
meeting. |
|
|
|
PROXY
VOTING
|
It
is important that your shares be represented and voted at the annual
meeting. You can vote your shares by completing and returning
the enclosed proxy card or by submitting a ballot at the annual
meeting. To
ensure that your shares are represented at the meeting, please take the
time to vote by signing, dating and mailing the enclosed proxy
card. A pre-addressed envelope is enclosed for your
convenience. No postage is required if mailed within the United
States. Your vote is very important. Please act
today. |
BY ORDER
OF THE BOARD OF DIRECTORS
/s/
David W. Heeter
DAVID W.
HEETER
President
and Chief Executive Officer
Muncie,
Indiana
March 29,
2010
Important:
The prompt return of proxies will save us the expense of further requests
for proxies to ensure a quorum at the annual meeting. A
pre-addressed envelope is enclosed for your convenience. No postage is
required if mailed within the United States.
IMPORTANT
NOTICE: Internet Availability of Proxy Materials
for
the Stockholder Meeting To Be Held on April 28, 2010.
These
proxy materials are also available to you on the Internet.
You
are encouraged to review all of the information contained in the proxy
materials before voting.
The
Company’s Proxy Statement, Annual Report to
Stockholders
and other proxy materials are available at
http://www. bankwithmutual.com (click
button marked “Annual
Report”).
|
MUTUALFIRST
FINANCIAL, INC.
110 E.
Charles Street
Muncie,
Indiana 47305-2400
(765)
747-2800
_________________________
PROXY
STATEMENT
_________________________
INTRODUCTION
The Board
of Directors of MutualFirst Financial, Inc.,
is using this Proxy Statement to solicit proxies from the holders of the
Company’s common stock for use at the upcoming Annual Meeting of
Stockholders. The annual meeting will be held on Wednesday, April 28,
2010, at 3:00 p.m., local time, at the Company’s main office, located at 110 E.
Charles Street, Muncie, Indiana. At the annual meeting, stockholders
will be asked to vote on two proposals: (1) the election of four
directors of the Company for a term of three years each; and (2) an advisory
(non-binding) resolution to approve our executive compensation as disclosed
in this Proxy
Statement. These proposals are described in more detail
below. Stockholders also will consider any other matters that may
properly come before the annual meeting, although the Board of Directors knows
of no other business to be presented.
MutualFirst Financial, Inc.
may be referred to from time to time in this Proxy Statement as “MutualFirst” or the
“Company.” Some of the information in this Proxy Statement relates to
MutualBank, a wholly owned subsidiary of the Company, which may be referred to
from time to time in this Proxy Statement as the “Bank.”
By
submitting your proxy, you authorize the Company’s Board of Directors to
represent you and vote your shares at the annual meeting in accordance with your
instructions. The Board also may vote your shares to adjourn the
annual meeting from time to time and will be authorized to vote your shares at
any adjournments or postponements of the annual meeting.
The
Company’s annual report to stockholders for the fiscal year ended December 31,
2009, which includes the Company’s audited financial statements, is being
provided with this Proxy Statement. Although the annual report is
being mailed to stockholders with this Proxy Statement, it does not constitute a
part of the proxy solicitation materials and is not incorporated into this Proxy
Statement by reference.
This
Proxy Statement, annual report and the accompanying materials are being mailed
to stockholders on or about March 29, 2010 and also available to you on the
Internet at www.bankwithmutual.com
(click button marked “Annual Report”).
Your
vote is important. Whether or not you plan to attend the
annual
meeting,
please submit your proxy promptly in the enclosed envelope.
INFORMATION
ABOUT THE ANNUAL MEETING
What
is the purpose of the annual meeting?
At the
annual meeting, stockholders will be asked to vote on the following
proposals:
|
Proposal
1. |
The election of four
directors of the Company for a term of three years. |
|
|
|
|
Proposal
2. |
Adoption
of an advisory (nonbinding) resolution to approve our executive
compensation as disclosed in this
Proxy Statement. |
The
stockholders also will act on any other business that may properly come before
the annual meeting. Members of our management team will be present at
the annual meeting to respond to your questions.
Who
is entitled to vote?
The
record date for the annual meeting is March 1, 2010. Only
stockholders of record at the close of business on that date are entitled to
notice of and to vote at the annual meeting. The only class of stock
entitled to be voted at the annual meeting is the Company’s common
stock. Each outstanding share of common stock is entitled to one vote
on each matter presented at the annual meeting. At the close of
business on the record date, there were 6,984,754 shares of common stock
outstanding.
What
if my shares are held in “street name” by a broker?
If your
shares are held in “street name” by a broker, your broker is required to vote
your shares in accordance with your instructions. If you do not give
instructions to your broker, your broker will be entitled to vote your shares
with respect to “discretionary” items, but your broker will not be permitted to
vote your shares with respect to “non-discretionary” items. In the
case of non-discretionary items, your shares will be treated as “broker
non-votes.” Whether an item is discretionary is determined by the
exchange rules governing your broker. The election of directors is a
non-discretionary item and the advisory (nonbinding) resolution on compensation
is a discretionary item under applicable rules.
What
if my shares are held in the Bank’s employee stock ownership plan
(“ESOP”)?
If you
are a participant in the Bank’s ESOP, the plan trustee is required to vote the
shares allocated to your account under the plan in accordance with your
instructions. If you do not instruct the trustee how to vote your
allocated shares, the trustee may vote your allocated shares in its sole
discretion. The trustee must vote the unallocated shares in the same
proportion as it is instructed to vote the allocated shares. For
example, if on a particular proposal, the trustee was instructed to vote 60
percent of the allocated shares “FOR,” 35 percent of the allocated shares
“AGAINST” and five percent of the allocated shares “ABSTAIN,” the trustee would
vote 60 percent of the unallocated shares “FOR,” 35 percent of the unallocated
shares “AGAINST” and five percent of the unallocated shares
“ABSTAIN.”
How
many shares must be present to hold the annual meeting?
A quorum
must be present at the annual meeting for any business to be
conducted. The presence at the annual meeting, in person or by proxy,
of the holders of at least one-third of the shares of common stock outstanding
on the record date will constitute a quorum. Proxies received but
marked as abstentions or broker non-votes will be included in the calculation of
the number of shares considered to be present at the annual
meeting.
What
if a quorum is not present at the annual meeting?
If a
quorum is not present at the scheduled time of the annual meeting, the
stockholders who are represented may adjourn the annual meeting until a quorum
is present. The time and place of the adjourned meeting will be
announced at the time the adjournment is taken. An adjournment will
have no effect on the business that may be conducted at the annual
meeting.
How
do I vote?
You
may vote by mail. If
you properly complete and sign the accompanying proxy card and return it in the
enclosed envelope, it will be voted in accordance with your
instructions.
You
may vote in person at the annual meeting. If you plan to
attend the annual meeting and wish to vote in person, we will give you a ballot
at the meeting. Note, however, that if your shares are held in the
name of your broker, bank or other nominee, you will need to obtain a proxy from
the holder of your shares indicating that you were the beneficial owner of those
shares on March 1, 2010, the record date for voting at the annual
meeting. You are encouraged to vote by proxy prior to the annual
meeting, even if you plan to attend the meeting.
Can I
change my vote after I submit my proxy?
Yes, you
may revoke your proxy and change your vote at any time before the polls close at
the annual meeting by:
|
·
|
signing
another proxy with a later date;
|
|
·
|
giving
written notice of the revocation of your proxy to the Company’s Secretary
prior to the annual meeting; or
|
|
·
|
voting
in person at the annual meeting.
|
Your
proxy will not be automatically revoked by your mere attendance at the annual
meeting. You must actually vote at the meeting to revoke a prior
proxy. If you have instructed a broker, bank or other nominee to vote
your shares, you must follow directions received from your nominee to change
those instructions.
Will
any other business be conducted at the annual meeting?
The Board
of Directors knows of no other business that will be presented at the annual
meeting. If, however, any other proposal properly comes before the
stockholders for a vote at the annual meeting, the Board of Directors, as holder
of your proxy, will vote your shares in accordance with its best
judgment.
How
many votes are required to elect the director nominees?
The
affirmative vote of a plurality of the votes cast at the annual meeting is
required to elect the nominees as directors. This means that the four
director nominees will be elected if they receive more affirmative votes than
any other persons nominated for election. No persons have been
nominated for election other than the four nominees named in this Proxy
Statement. If you vote “Withhold” with respect to the election of one
or more nominees, your shares will not be voted with respect to the person or
persons indicated, although they will be counted for purposes of determining
whether there is a quorum.
What
happens if a nominee is unable to stand for election?
If a
nominee is unable to stand for election, the Board of Directors may either
reduce the number of directors to be elected or select a substitute
nominee. If a substitute nominee is selected, the Board of Directors,
as holder of your proxy, will vote your shares for the substitute nominee,
unless you have withheld authority to vote for the nominee
replaced.
How
many votes are required to adopt the advisory (nonbinding) resolution to approve
our executive compensation as disclosed in this Proxy Statement?
The
adoption of the advisory (nonbinding) resolution to approve our executive
compensation as disclosed in this Proxy Statement requires the affirmative vote
of a majority of the votes cast in person or by proxy, at the annual
meeting.
How
will abstentions be treated?
If you
abstain from voting, your shares still will be included for purposes of
determining whether a quorum is present. Because directors will be
elected by a plurality of the votes cast, abstaining is not offered as a voting
option for Proposal 1. If you abstain from voting on Proposal 2, the
advisory (nonbinding) resolution to approve our executive compensation as
disclosed in this Proxy Statement, your shares will not be included in the
number of shares voting on the proposal and, consequently, your abstention will
have no effect on the proposal.
How
will broker non-votes be treated?
Shares
treated as broker non-votes on one or more proposals will be included for
purposes of calculating the presence of a quorum but will not be counted as
votes cast. Consequently, broker non-votes will have no effect on
Proposal 2, because we believe it is a “discretionary item” that will include no
broker non-votes. We believe Proposal 1 is a “non-discretionary” item
that will exclude broker non-votes; however, because the directors are elected
by a plurality of the votes cast, this treatment should have no impact on the
election results.
How
does the Board of Directors recommend I vote on the proposals?
Your
Board of Directors recommends that you vote:
|
·
|
FOR the election of the
four director nominees to the Board of Directors, each for a three-year
term; and
|
|
·
|
FOR the adoption of an
advisory (nonbinding) resolution to approve our executive compensation as
disclosed in this Proxy Statement.
|
What
if I do not specify how my shares are to be voted?
If you
submit an executed proxy but do not indicate any voting instructions, your
shares will be voted:
|
·
|
FOR the election of the
four director nominees to the Board of Directors;
and
|
|
·
|
FOR the advisory
(nonbinding) resolution to approve our executive compensation as disclosed
in this Proxy Statement.
|
STOCK
OWNERSHIP
Stock
Ownership of Significant Stockholders, Directors and Executive
Officers
The
following table shows, as of March 1, 2010, the beneficial ownership of the
Company’s common stock by:
|
·
|
any
persons or entities known by management to beneficially own more than five
percent of the outstanding shares of Company common
stock;
|
|
·
|
each
director and director nominee of the
Company;
|
|
·
|
each
executive officer of the Company and the Bank named in the “2009 Summary
Compensation Table” appearing below;
and
|
|
·
|
all
of the executive officers and directors of the Company and the Bank as a
group.
|
The
address of each of the beneficial owners, except where otherwise indicated, is
the same address as the Company’s. As of March 1, 2010, there were
6,984,754 shares of Company common stock issued and outstanding.
Beneficial
ownership is determined in accordance with the rules of the SEC. In
computing the number of shares beneficially owned by a person and the percentage
ownership of that person, shares of common stock subject to outstanding options
or warrants held by that person that are currently exercisable or exercisable
within 60 days after March 1, 2010, are deemed outstanding. Such
shares, however, are not deemed outstanding for the purpose of computing the
percentage ownership of any other person.
Name
of Beneficial Owner
|
|
Beneficial
Ownership
|
|
|
Percent
of Common Stock Outstanding
|
|
|
|
|
|
|
|
|
Greater
than 5% Stockholders (Not Directors or Officers)
|
|
|
|
|
|
|
The
Mutual Savings Bank Employee Stock Ownership
Plan
110
E. Charles Street, Muncie, Indiana 47305-2400
|
|
|
446,764(1) |
|
|
|
6.4% |
|
|
|
|
|
|
|
|
|
|
United
States Department of the Treasury (the “Treasury”)
1500
Pennsylvania Avenue, NW
Washington,
D.C. 20220
|
|
|
625,135(2) |
|
|
|
8.2% |
|
|
|
|
|
|
|
|
|
|
Directors
and Executive Officers
|
|
|
|
|
|
|
|
|
Wilbur
R. Davis, Director and
Chairman of the Board
|
|
|
69,500(3) |
|
|
|
1.0% |
|
David
W. Heeter, Director,
President and Chief Executive Officer
|
|
|
97,326(4) |
|
|
|
1.4% |
|
Patrick
C. Botts, Director and
Executive Vice President
|
|
|
65,360(5) |
|
|
|
* |
|
Linn
A. Crull, Director
|
|
|
68,500(6) |
|
|
|
1.0% |
|
Edward
J. Dobrow, Director
|
|
|
59,536(7) |
|
|
|
* |
|
William
V. Hughes, Director
|
|
|
44,500(8) |
|
|
|
* |
|
Jonathan
E. Kintner, Director
|
|
|
77,838(9) |
|
|
|
1.1% |
|
Edward
C. Levy, Director
|
|
|
22,060(10) |
|
|
|
* |
|
Michael
J. Marien, Director
|
|
|
114,683(11) |
|
|
|
1.6% |
|
Jon
R. Marler, Director
|
|
|
19,636(12) |
|
|
|
* |
|
Jerry
D. McVicker, Director
|
|
|
45,000(13) |
|
|
|
* |
|
James
D. Rosema, Director
|
|
|
75,000(14) |
|
|
|
1.1% |
|
Charles
J. Viater, Director and
Senior Vice President
|
|
|
371,480(15) |
|
|
|
5.3% |
|
Timothy
J. McArdle, Senior Vice
President and Treasurer
|
|
|
57,681(16) |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
All
executive officers and directors as a group (18 persons)
|
|
|
1,281,406(17) |
|
|
|
17.3% |
|
________________________
* Less
than 1% of outstanding shares.
(1)
|
Represents
shares held by The Mutual Savings Bank Employee Stock Ownership Plan
(“ESOP”), 287,843 of which were allocated to accounts of the ESOP
participants as of December 31, 2008. First Bankers Trust
Company, N.A., the trustee of the ESOP, may be deemed to beneficially own
the shares held by the ESOP, which have not been allocated to participant
accounts. The ESOP filed a Schedule 13G amendment with the
Securities and Exchange Commission on February 17,
2009.
|
(2)
|
Represents
the warrant for 625,135 shares of common stock of the Company acquired by
the Treasury in connection with its purchase of shares of preferred stock
of the Company in the TARP Capital Purchase Program (“TARP
Program”). As of January 1, 2010, the Treasury may exercise the
warrant and may sell the warrant or the underlying warrant
shares. Treasury has agreed not to vote the warrant shares but
that agreement would not apply to any subsequent
holder.
|
(3)
|
Includes
options for 20,000 shares, 20,000 shares owned by Mr. Davis’ spouse and
30,000 shares pledged as security for
debt.
|
(4)
|
Includes
options for 65,000 shares, 5,700 shares owned jointly with Mr. Heeter=s
spouse, 9,296 shares allocated to Mr. Heeter in the ESOP and 9,200 shares
pledged as security for debt.
|
(5)
|
Includes
options for 37,800 shares, 7,700 shares owned jointly with Mr. Botts=
spouse, 1,360 shares owned by Mr. Botts=
spouse and 8,281 shares allocated to Mr. Botts in the
ESOP.
|
(6)
|
Includes
options for 20,000 shares, 20,000 shares owned by Mr. Crull’s spouse and
47,500 shares pledged as security for
debt.
|
(7)
|
Includes
options for 20,000 shares, 30,036 shares owned jointly with Mr.
Dobrow=s
spouse and 27,536 shares pledged as security for
debt.
|
(8)
|
Includes
options for 20,000 shares, 18,000 shares owned jointly with Mr.
Hughes=
spouse, 500 shares owned by Mr. Hughes=
spouse and 4,000 shares in an IRA
account.
|
Footnotes
continued on next page.
________________________
(9)
|
Includes
41,829 shares owned jointly with Mr. Kintner’s spouse and 7,701 shares
owned by Mr. Kintner’s spouse.
|
(10)
|
Includes
options for 12,950 shares.
|
(11)
|
Includes
options for 12,950 shares, 2,932 shares held in the IRA of Mr. Marien’s
spouse, 259 shares in a UTMA account for his daughter and 85,000 shares
pledged as security for debt.
|
(12)
|
Includes
options for 5,000 shares, 14,136 shares owned jointly with Mr. Marler=s
spouse and 500 shares in a UTMA account for Mr. Marler’s
son.
|
(13)
|
Includes
options for 5,000 shares and 11,806 shares owned by Mr. McVicker=s
spouse.
|
(14)
|
Includes
options for 20,000 shares, 7,500 shares owned by Mr. Rosema’s spouse and
20,000 shares owned jointly with Mr. Rosema=s
spouse.
|
(15)
|
Includes
options for 145,040 shares, 37,077 shares in Mr. Viater’s 401(k) account
and 154,136 shares pledged as security for debt. Mr. Viater
filed a Schedule 13D with the Securities and Exchange Commission on
February 18, 2009.
|
(16)
|
Includes
options for 12,690 shares, 20,000 shares owned by Mr. McArdle=s
spouse and 9,381 shares allocated to Mr. McArdle in the
ESOP.
|
(17)
|
This
amount includes options for 426,315 shares held by directors and executive
officers and 353,372 shares pledged as security for debt. This
amount does not include the 223,831 shares owned by the MutualBank
Charitable Foundation, Inc., which is an Indiana non-profit corporation
and 501(c)(3) tax-exempt organization with no stock or
stockholders. Two of the six directors and all the officers of
the Foundation also are directors or officers of the Company or the
Bank. Pursuant to its charter and applicable federal
regulations, these shares are required to be voted in any stockholder vote
in the same ratio as the votes cast by all other stockholders of the
Company.
|
Section
16(a) Beneficial Ownership Reporting Compliance
Section
16(a) of the Securities Exchange Act of 1934, as amended, requires the Company’s
directors and executive officers, and persons who own more than 10 percent of
the Company’s common stock, to report to the SEC their initial ownership of the
Company’s common stock and any subsequent changes in that
ownership. Specific due dates for these reports have been established
by the SEC and the Company is required to disclose in this Proxy Statement any
late filings or failures to file.
On
December 31, 2009, executive officers Sharon Ferguson and John Bowles were
awarded options for 3,000 and 1,000 shares of the Company’s common
stock. Due to an administrative error, Form 4’s for that transaction
were not filed until February 9, 2010. To the Company’s knowledge,
based solely on its review of the copies of these reports furnished to the
Company and written representations that no other reports were required during
the fiscal year ended December 31, 2009, all other Section 16(a) filing
requirements applicable to the Company’s executive officers and directors during
the fiscal year ended December 31, 2009, were met.
PROPOSAL
1
ELECTION
OF DIRECTORS
General
The
Company’s Board of Directors consists of thirteen directors, divided into three
classes. Directors in each class generally are elected to serve for
three-year terms that expire in successive years. The term of one of
the classes of MutualFirst’s directors will
expire at the annual meeting.
Nominees
and Directors
The
Company’s Board of Directors, based on the recommendations of the Nominating
Committee, has nominated Edward J. Dobrow, David W. Heeter, Edward C. Levy and
Michael J. Marien for election as directors for three-year terms expiring at the
annual meeting of stockholders to be held in 2013. These four
individuals currently serve as directors of the Company. All of the
Company’s directors also serve as directors of the Bank.
Name
|
|
Age(1)
|
|
Positions
with the Company
|
|
Director
Since(2)
|
|
Term
Expires
|
|
|
|
|
|
|
|
|
|
Nominees
|
Edward
J. Dobrow
|
|
62
|
|
Director
|
|
1988
|
|
2013(3)
|
David
W. Heeter
|
|
48
|
|
President,
Chief Executive Officer and Director
|
|
2003
|
|
2013(3)
|
Edward
C. Levy Sweeney
|
|
61
|
|
Director
|
|
2008
|
|
2013(3)
|
Michael
J. Marien
|
|
62
|
|
Director
|
|
2008
|
|
2013(3)
|
|
|
|
|
|
|
|
|
|
Other Directors
|
Patrick
C. Botts
|
|
46
|
|
Executive
Vice President and Director
|
|
2003
|
|
2012
|
William
V. Hughes
|
|
62
|
|
Director
|
|
1999
|
|
2012
|
Jerry
D. McVicker
|
|
64
|
|
Director
|
|
2000
|
|
2012
|
James
D. Rosema
|
|
63
|
|
Director
|
|
1998
|
|
2012
|
Linn
A. Crull
|
|
54
|
|
Director
|
|
1997
|
|
2011
|
Wilbur
R. Davis
|
|
55
|
|
Director
|
|
1991
|
|
2011
|
Jonathan
E. Kintner
|
|
66
|
|
Director
|
|
2008
|
|
2011
|
Jon
R. Marler
|
|
59
|
|
Director
|
|
2000
|
|
2011
|
Charles
J. Viater
|
|
55
|
|
Senior
Vice President and Director
|
|
2008
|
|
2011
|
____________________
1. |
At December 31,
2009. |
2. |
Includes
years of service on the Board of the Bank prior to the formation of the
Company.
|
3. |
If elected at the
annual meeting. |
The
nominees have each consented to being named in this Proxy Statement and have
agreed to serve if elected. If a nominee is unable to stand for
election, the Board of Directors may either reduce the number of directors to be
elected or select a substitute nominee. If a substitute nominee is
selected, the Board of Directors, as holder of your proxy, will vote your shares
for the substitute nominee, unless you have withheld authority to vote for the
nominee replaced.
The
Company’s Board of Directors recommends that you vote “FOR” the election of each
of the nominees.
Business
Experience and Qualifications of Directors
The Board
believes that the many years of service that our directors have at the Company,
the Bank or at other financial institutions the Company has acquired is one of
their most important qualifications for service on our Board. This
service has given them extensive knowledge of the banking business and our
Company. Furthermore, their service on Board committees here or at
other institutions, especially in areas of audit, compliance, compensation and
trust business is critical to their ability to oversee the management of the
Bank by our executive officers. Service on the Board by three of our
senior executive officers is critical to aiding the outside directors understand
the critical and complicated issues that are common in the banking
business. Each outside director
brings special skills, experience and
expertise to the Board as a result of their other business activities and
associations. The business experience for at least the past five
years and the experience, qualifications, attributes, skills and areas of
expertise of each director that further supports his service as a director are
set forth below.
Patrick C.
Botts. Mr. Botts has served as Executive Vice President of the
Company and President and Chief Operating Officer of the Bank since November
2003. During the years prior to that appointment, he had served as
the Executive Vice President, Vice President of Human Resources, Marketing and
Administration and Vice President of Retail Lending for the Bank and has been
employed by the Bank since 1986. Mr. Botts’ many years of service in
all areas of the Bank’s operations and his duties as President of the Bank bring
a special knowledge of the financial, economic and regulatory challenges the
Company faces and is well suited to educating the Board on these
matters.
Linn A. Crull. Mr.
Crull is a Certified Public Accountant and has been a member and managing
partner of the accounting firm of Whitinger & Company, LLC, Muncie, Indiana,
since 1979. Mr. Crull has over 30 years of experience in public
accounting, including conducting audits and preparing financial statements, and
his knowledge of generally accepted accounting bring important technical
expertise to the Board and was critical to his selection for service on the
Board and the Audit/Compliance Committee. His years of providing
business consulting services to a broad range of companies has provided him with
knowledge of compensation issues that aids the Board and the Compensation
Committee. His skills and experience as a member of a financial
advisory firm provides insight into various investment vehicles that supports
the Board and the Trust Committee.
Wilbur R.
Davis. Since 2003, Mr. Davis has been the Chairman of Ontario
Systems, LLC, a computer software company located in Muncie, Indiana, which he
co-founded in 1980. Mr. Davis also served as President of Ontario
Systems, LLC, from 1980 until July, 2008. He is the Chairman of the
Board of Directors of the Bank. Mr. Davis brings management
expertise, as well as information technology knowledge to the
Board. His participation in our local business community for 30 years
brings a knowledge of the local economy and business opportunities for the
Bank.
Edward J.
Dobrow. Since September 2001, Mr. Dobrow has been the
President and owner of D&M Leasing, a property development company located
in Muncie, Indiana. For the 20 years prior to that, he was the
President and owner of Dobrow Industries, a scrap metal processing company
located in Muncie, Indiana. Mr. Dobrow brings management expertise,
as well as real estate knowledge to the Board. His participation in
our local business community for 30 years brings a knowledge of the local
economy and business opportunities for the Bank.
David W.
Heeter. Mr. Heeter has served as President and Chief Executive
Officer of the Company and Chief Executive Officer of the Bank since
2003. During the years prior to that appointment, he had served as
Executive Vice President of the Company and the Bank and as Chief Operating
Officer and Vice President of Human Resources, Marketing and Administration of
the Bank. He has been employed by the Bank since 1986. Mr.
Heeter’s many years of service in all areas of the Bank’s operations and his
duties as President of the Bank bring a special knowledge of the financial,
economic and regulatory challenges the Company faces and is well suited to
educating the Board on these matters.
William V.
Hughes. Mr. Hughes has served as a partner in the law firm of
Beasley & Gilkison, LLP, Muncie, Indiana, since 1977. That law
firm serves as general counsel to the Bank. Mr. Hughes brings
extensive legal knowledge to the Board, particularly with respect to Indiana
real property law, commercial transactions, trusts and estates and business
litigation. His legal background also serves the Board as resource
for matters of corporate governance and director responsibility.
Jonathan E. Kintner,
O.D. Dr. Kintner served as the managing partner of a private
group optometry practice in Mishawaka, Indiana for 41 years before his
retirement in 2009. He had served as a director of MFB Corp. and its
banking subsidiary for 31 years prior to their acquisition by the Company in
2008. Dr. Kintner had chaired the Directors Trust Committee of MFB
Corp. prior to the acquisition in 2008. Since the acquisition, he has
served as chairman of the Trust Committee that oversees the Bank’s trust
business. He also brings general business knowledge from his
optometry practice to the Board.
Edward C. Levy. Mr.
Levy has been an officer and owner of Freeman-Spicer Leasing and Insurance Corp.
and its affiliated financial services entities for more than five
years. In 2005, he became an executive officer of Take Out Foods
International, Inc. based in Indianapolis, which is engaged in the business of
ordering food over the Internet. He has served as a director of MFB
Corp. and its banking subsidiary for three years prior to their acquisition by
the Company in 2008. Mr. Levy’s extensive knowledge of investments,
insurance and these regulated industries supports the Board’s and Trust
Committee’s knowledge in these areas. He also brings that
understanding of regulations to the Audit/Compliance Committee. Mr.
Levy’s background in finance is important to his service on our Audit/Compliance
Committee.
Michael J.
Marien. Mr. Marien retired in 2009. Prior to that,
he had served as Account Manager for IT/Signode Corp., a division of Illinois
Tool Works (packaging of steel industry products and services, Glenview,
Illinois), for 40 years. He had served as a director of MFB Corp. and
its banking subsidiary for 21 years and was chairman of the board of MFB Corp.
for five years prior to the acquisition by the Company in 2008. Mr.
Marien brings his prior knowledge of the trust business of MFB Corp. to his
service on our Trust Committee. His participation in our local
business community for 30 years brings a knowledge of the local economy and
business opportunities for the Bank.
Jon R. Marler. Mr.
Marler has been the President and owner of Carico Systems, a distributor of
heavy duty wire containers and material handling carts in Fort Wayne, Indiana,
since 1999. In the years prior to that, he served as Senior Vice
President of Ralph M. Williams and Associates, a real estate developer located
in Marion, Indiana. He had served as a director of Marion Capital
Holdings, Inc., prior to its acquisition by the Company in
2000. Mr. Marler has over 32 years of management and
administrative skills and extensive experience in commercial real estate sales
and development, especially in our local community. He also has
experience in sales, personnel management and human resource matters from his
outside business experience. His service on the Nominating and
Compensation Committees is supplemented from his service on a number of local
non-profit boards, which included assisting in establishing compensation
procedures and levels at those organizations.
Jerry D.
McVicker. Mr. McVicker retired in 2003. Prior to
that, he had served as an Administrator, Chief Executive Officer and Chief
Operating Officer for Marion Community Schools since 1996. He had
served as a director of Marion Capital Holdings, Inc., prior to its acquisition
by the Company in 2000. He is the Chairman of the Company’s
Compensation Committee. Mr. McVicker has many years of management and
administrative skills and extensive experience. His participation in our local
business community for over 30 years brings a knowledge of the local economy and
business opportunities for the Bank.
James D.
Rosema. Mr. Rosema was founder and has been President of
Rosema Corporation, an interior finishing company located in Muncie and Fort
Wayne, Indiana, since 1972. This successful business does
approximately $15 million in business each year and currently has 120
employees. Mr. Rosema has over 38 years of management and
administrative skills and extensive experience in real estate development and
construction, especially in our local community. He also has
experience in sales, personnel management and human resource matters from his
outside business experience.
Charles J.
Viater. Mr. Viater has served as Senior Vice President of the
Company and North Region President of the Bank since July 2008. He
had served as president, chief executive officer and a director of MFB Corp. and
its banking subsidiary for 13 years prior to their acquisition by the Company in
2008. Prior to its acquisition by the Company, MFB Corp. had $500
million in assets and was operated under the leadership of Mr.
Viater. Mr. Viater’s over 30-year background in bank operations and
knowledge of the local communities we now serve after the MFB Corp. acquisition
are important to the Board. He has training as a CPA.
Director
Compensation
The
Company uses a combination of cash and stock-based compensation to attract and
retain qualified persons to serve as non-employee directors of the Company and
the Bank. Each director of the Company also is a director of the
Bank. Directors are not compensated separately for their service on
the Company’s Board of Directors. In setting director compensation,
the Board of Directors considers the significant amount of time and level of
skill required for service on the Boards of the Company and the Bank,
particularly due to the duties imposed
on
directors of public companies and financial institutions. The types
and levels of director compensation are annually reviewed and set by the
Compensation Committee and ratified by the full Board of Directors.
For the
fiscal year ended December 31, 2009, each director received an annual fee of
$27,750 for serving on the Bank’s Board of Directors, except for Messrs. Heeter,
Botts, and Viater, who were compensated as executive officers of the Bank and
are not separately compensated as directors. In addition to the
annual director fee, Mr. Davis receives $6,000 per year for serving as Chairman
of the Board of Directors; Mr. Crull receives $5,000 for serving as the Chairman
of the Audit/Compliance Committee; Mr. McVicker receives $3,000 for serving as
Chairman of the Compensation Committee; and Mr. Kintner receives $3,000 for
serving as the Chairman of the Trust Management Committee. Our
directors were awarded restricted stock and stock options under the Company’s
2000 Recognition and Retention Plan and 2000 Stock Option and Incentive Plan
prior to 2008. Messrs. Kintner, Levy and Marien received stock
options from the Company in exchange for their outstanding options at MFB Corp.
in connection with its acquisition by the Company in 2008 (the MFB
acquisition”). No stock options were granted to directors in
2009. The Compensation Committee reviews director compensation
annually.
The Bank
maintains deferred compensation arrangements with some directors, which allows
them to defer all or a portion of their Board fees and earn interest on deferred
amounts at the rate of 10% per year, which rate was set at the inception of the
plan in 1993 and was not an above-market rate at that
time. Participants receive the deferred amounts as income when they
are no longer serving as active directors. The participant may choose
to receive the deferred payments in a lump sum or in annual installments for 15
years at age 70 or the termination of the person’s service as a
director.
Mr. McVicker has a Director Shareholder
Benefit Plan with the Company as a result of the Bank’s acquisition of First
Federal Savings Bank of Marion in 2000, with which he was affiliated prior to
the acquisition. This plan operates in the same fashion as
MutualBank’s SERP, except that Director McVicker qualifies to receive the
retirement benefits at the earlier of age 70 or the termination of his service
as a director of MutualBank. During 2009, $30,608 was accrued under Mr. McVicker’s
Director Shareholder Benefit Agreement. This plan provides for
earlier payouts for disability, for continued payouts as death benefits and for
immediate funding and payment upon a change in control of MutualBank that
terminates his service as a director.
Messrs.
Kintner, Levy and Marien were parties to director fee continuation agreements
with MFB Corp.’s bank subsidiary at the time of the acquisition, which were
assumed by the Company. Those agreements provided that if the
director retired after attaining age 72 and had served as a director for at
least five years, he would be entitled to an annual retirement benefit for five
years (or 10 years, if the director had more than 10 years of service) equal to
50% of the total fees paid to him during the last plan year before ending
service. These agreements also provided that, in the event of a
change in control (which included the MFB Acquisition) followed within 24 months
by a termination of service as a director prior to age 72, the director would be
entitled to receive the present value of the normal retirement benefit (without
regard to years of service) paid in a lump sum. Accordingly, if any
of Messrs. Kintner, Levy or Marien ceases to be a director of MutualBank before
July 18, 2010, he will be paid a lump sum present value of his benefits under
his director fee continuation agreement.
Director
Compensation Table for 2009
The
following table provides compensation information for each member of our board
of directors during the year ended December 31, 2009 (except for Messrs. Heeter,
Botts and Viater, whose compensation is reported as named executive
officers). All prior stock options and restricted stock awards to
directors were fully vested at December 31, 2009, and no stock option or
restricted stock awards were granted to directors during 2009.
Name
|
|
Fees
Earned
or
Paid
in
Cash
|
|
Non
Qualified
Deferred
Compensation
Earnings(1)
|
|
All
Other
Compensation(2)
|
|
Total
|
Linn
A. Crull(3)
|
|
$32,750
|
|
$ 8,946
|
|
---
|
|
$41,696
|
|
|
|
|
|
|
|
|
|
Wilbur
R. Davis(4)
|
|
$33,750
|
|
$14,630
|
|
---
|
|
$48,380
|
|
|
|
|
|
|
|
|
|
Edward
J. Dobrow(5)
|
|
$27,750
|
|
$56,006
|
|
---
|
|
$83,756
|
|
|
|
|
|
|
|
|
|
William
V. Hughes(6)
|
|
$27,750
|
|
---
|
|
---
|
|
$27,750
|
|
|
|
|
|
|
|
|
|
Jonathan
E. Kintner
|
|
$30,750
|
|
---
|
|
---
|
|
$30,750
|
|
|
|
|
|
|
|
|
|
Edward
C. Levy(7)
|
|
$27,750
|
|
---
|
|
---
|
|
$27,750
|
|
|
|
|
|
|
|
|
|
Michael
J. Marien(8)
|
|
$27,750
|
|
---
|
|
---
|
|
$27,750
|
|
|
|
|
|
|
|
|
|
Jon
R. Marler(9)
|
|
$27,750
|
|
---
|
|
---
|
|
$27,750
|
|
|
|
|
|
|
|
|
|
Jerry
D. McVicker
|
|
$30,750
|
|
---
|
|
$30,608(10)
|
|
$61,358
|
|
|
|
|
|
|
|
|
|
James
D. Rosema(11)
|
|
$27,750
|
|
$18,146
|
|
---
|
|
$44,896
|
_______________________
(1)
|
Amounts
reported for Messrs. Crull, Davis, Dobrow and Rosema reflect only the
above-market earnings on their deferred compensation
accounts.
|
(2)
|
No
director received personal benefits or perquisites exceeding $10,000 in
the aggregate. The earnings on each director’s deferred
compensation account, excluding the above-market earnings reported in the
preceding column, are reported in the footnotes
below.
|
(3)
|
As
of December 31, 2009, Mr. Crull owned exercisable options for 20,000
shares of Company stock. Mr. Crull’s other 2009 earnings on his
deferred compensation account were
$12,822.
|
(4)
|
As
of December 31, 2009, Mr. Davis owned exercisable options for 20,000
shares of Company stock. Mr. Davis’ other 2009 earnings on his
deferred compensation account were
$20,968.
|
(5)
|
As
of December 31, 2009, Mr. Dobrow owned exercisable options for 20,000
shares of Company stock. Mr. Dobrow’s other 2009 earnings on
his deferred compensation account were
$80,268.
|
(6)
|
As
of December 31, 2009, Mr. Hughes owned exercisable options for 20,000
shares of Company stock.
|
(7)
|
As
of December 31, 2009, Mr. Levy owned exercisable options for 12,950 shares
of Company stock.
|
(8)
|
As
of December 31, 2009, Mr. Marien owned exercisable options for 12,950
shares of Company stock.
|
(9)
|
As
of December 31, 2009, Mr. Marler owned exercisable options for 5,000
shares of Company stock.
|
(10)
|
This
amount reflects the accrual under Mr. McVicker’s Director Shareholder
Benefit Agreement. As of December 31, 2009, Mr. McVicker owned
exercisable options for 5,000 shares of Company
stock.
|
(11)
|
As
of December 31, 2009, Mr. Rosema owned exercisable options for 20,000
shares of Company stock. Mr. Rosema’s other 2009 earnings on
his deferred compensation account were
$22,730.
|
Business
Relationships and Transactions with Executive Officers, Directors and Related
Persons
The
Company and the Bank may engage in transactions or series of transactions with
our directors, executive officers and certain persons related to
them. Except for loans by the Bank, which are governed by a separate
policy, these transactions, which qualify as “related party” transactions under
applicable regulations of the Securities and Exchange Commission are subject to
review and approval of the Audit/Compliance Committee and ratification by the
Board of Directors. All other transactions with executive officers,
directors and related persons are approved by the Board of
Directors. During 2009, the only transaction or series of
transactions of this nature that exceeded $120,000 involved the law firm that
has been retained as MutualBank’s general counsel for
decades. Director Hughes is a partner in the law firm of Beasley
& Gilkison LLP, which received a $66,000 retainer fee in 2009 to serve as
general counsel to the Bank on certain real estate and litigation matters and
also received additional fees on an hourly basis for services actually rendered
on other matters. Mr. Hughes’ firm received an additional $118,362
for the professional services rendered to the Bank during the year ended
December 31, 2009. These fees were more than 5% of the total fees
earned by the firm in 2009.
The Bank
has a written policy of granting loans to officers and directors, which fully
complies with all applicable federal regulations. Loans to directors
and executive officers are made in the ordinary course of business and on
substantially the same terms and conditions, including interest rates and
collateral, as those of comparable transactions with non-insiders prevailing at
the time, in accordance with the Bank’s underwriting guidelines, and do not
involve more than the normal risk of collectibility or present other unfavorable
features. These loans to directors and executive officers are not
made at preferential rates; however, certain closing fees are
waived. No director, executive officer or any of their affiliates had
aggregate indebtedness to the Bank at below market interest rate loans exceeding
$120,000 in the aggregate since December 31, 2008. Loans to all
directors and executive officers and their associates totaled approximately
$11.9 million at December 31, 2009, which was approximately 9.2% of the
Company’s consolidated stockholders’ equity at that date. All loans
to directors and executive officers were performing in accordance with
their terms at December 31, 2009.
Board
of Directors’ Meetings and Committees and Corporate Governance
Matters
Board
Meetings, Independence and Ethics Code
Meetings
of the Company’s Board of Directors are generally held on a monthly basis. The
Company’s Board of Directors held 13 regular meetings and one special meeting
during the fiscal year ended December 31, 2009. All directors of the
Company attended more than 75 percent of the aggregate of the total number of
Board meetings. The Company’s policy is for all directors to attend
its annual meeting of stockholders, and all of our directors attended last
year’s annual meeting.
The Board
has determined that Directors Crull, Davis, Dobrow, Kintner, Levy, Marien,
Marler, McVicker and Rosema, constituting a majority of the Board members, are
“independent directors,” as that term is defined in the Nasdaq listing
standards. Among other things, when making this determination, the
Board considers each director’s current or previous employment relationships and
material transactions or relationships with the Company or the Bank, members of
their immediate family and entities in which the director has a significant
interest. The purpose of this review is to determine whether any
relationships or transactions exist or have occurred that are inconsistent with
a determination that the director is independent. Among other
matters, in reaching its determination on independence, the Board considered the
fact that certain of the directors or their affiliates have borrowed money from
the Bank. See "Business Relationships and Transactions with Executive
Officers, Directors and Related Persons."
Stockholders
may communicate directly with the Board of Directors by sending written
communications to Wilbur R. Davis, Chairman of the Board, MutualFirst Financial, Inc.,
110 E. Charles Street, Muncie, Indiana 47305-2400.
The Board
of Directors has adopted a Code of Business Conduct and Ethics that applies to
all directors, officers and employees. You may obtain a copy of the
Code free of charge by writing to the Corporate Secretary of the Company, 110 E.
Charles Street, Muncie, Indiana 47305-2400 or by calling (765)
747-2800. In addition, the
Code of
Business Conduct and Ethics was filed with the SEC as Exhibit 14 to the
Company’s Annual Report on Form 10-K for the year ended December 31, 2003 and is
available on our website at www.bankwithmutual.com at “Inside
MFSB/Resources/About Us/Code of Ethics.”
Board
Leadership Structure and Risk Oversight
As noted
above, the positions of Chairman of the Board and of President and Chief
Executive Officer are held by separate persons. This has been the
case since the Company was formed. The Board believes this structure
is appropriate for the Company and the Bank because it creates a clear line
between management by the executive management and oversight of management by
the Board of Directors, led by the Chairman.
Committees
of the Board of Directors
The Board
of Directors of the Company has standing Audit/Compliance, Compensation and
Nominating Committees. All members of these committees attended at
least 75% of the total number of meetings held by the committees on which he
served.
The Board
of Directors has adopted written charters for the Audit/Compliance Committee,
the Compensation Committee and the Nominating Committee. Copies of
the charters for the Audit/Compliance Committee, Compensation Committee and the
Nominating Committee are available on our website at
www.
bankwithmutual.com at “Resources/About Us/Audit Committee; /Compensation
Committee; /Nominating Committee.” You also may obtain a
copy of these committee charters free of charge by writing to the Corporate
Secretary, MutualFirst
Financial, Inc., 110 E. Charles Street, Muncie,
Indiana 47305-2400 or by calling (765) 747-2800.
Audit/Compliance
Committee
The
Audit/Compliance Committee is comprised of Directors Crull (Chairman), Davis,
Dobrow, Kintner, Levy and McVicker, all of whom are “independent directors”
under the Nasdaq listing standards. No member of the Audit/Compliance
Committee had any relationship with the Company or the Bank requiring disclosure
under Item 404 of SEC Regulation S-K, which requires the disclosure of certain
related person transactions. The Board of Directors has determined
that Directors Crull is an “audit committee financial expert” as defined in Item
407(e) of Regulation S-K of the Securities and Exchange Commission and that all
of the Audit/Compliance Committee members meet the independence and financial
literacy requirements under the Nasdaq listing standards. In 2009,
the Audit/Compliance Committee met four times.
The
Audit/Compliance Committee is responsible for hiring, terminating and/or
reappointing the Company’s independent auditor and for reviewing the annual
audit report prepared by our independent registered public accounting
firm. The functions of the Audit/Compliance Committee also
include:
|
·
|
approving
non-audit and audit services to be performed by the independent registered
public accounting firm;
|
|
·
|
reviewing
and approving all related party transactions for potential conflict of
interest situations;
|
|
·
|
reviewing
and assessing the adequacy of the Audit/Compliance Committee Charter on an
annual basis;
|
|
·
|
reviewing
significant financial information for the purpose of giving added
assurance that the information is accurate and timely and that it includes
all appropriate financial statement
disclosures;
|
|
·
|
ensuring
the existence of effective accounting and internal control systems;
and
|
|
·
|
overseeing
the entire audit function of the Company, both internal and
independent.
|
The
Compensation Committee is comprised of six independent directors, Directors
McVicker (Chairman), Crull, Davis, Marien, Marler and Rosema. No
member of the Compensation Committee had any relationship with the Company or
the Bank requiring disclosure under Item 404 of Securities and Exchange
Commission Regulation S-K, which requires the disclosure of certain related
person transactions. The Compensation Committee is responsible
for:
|
·
|
determining
compensation to be paid to its officers and employees, which are based on
the recommendations of Messrs. Heeter and Botts, except that compensation
paid to Mr. Heeter is determined based on the recommendation of a majority
of the independent directors, and neither Mr. Heeter nor Mr. Botts are
present during voting or deliberations concerning their
compensation;
|
|
·
|
overseeing
the administration of the employee benefit plans covering employees
generally;
|
|
·
|
administering
the Company’s equity compensation incentive plans;
and
|
|
·
|
reviewing
our compensation policies and programs, including those reviews required
under the TARP Program.
|
The
Company’s Compensation Committee met five times during the fiscal year ended
December 31, 2009. The Compensation Committee does not designate its
authority to any one of its members or any other person. The
Compensation Committee did not retain any compensation consultants in 2009 to
determine or recommend director or executive compensation. As a
result of the Company receiving funds from the Treasury in exchange for
preferred shares under the TARP Program, the Compensation Committee semiannually
reviews incentive compensation plans to determine if they encourage undue or
unnecessary risk, reviews all compensation plans to determine whether they
encourage the manipulation of earnings and takes other actions to ensure that
the Company meets the other executive compensation limits imposed on
participants in the TARP Program.
Nominating
Committee
The
Nominating Committee is composed of Directors Davis (Chairman), Crull, Kintner,
Marler, McVicker and Rosema. The committee is primarily responsible
for selecting nominees for election to the Board. The Nominating
Committee generally meets once per year to make nominations. The
Nominating Committee will consider nominees recommended by stockholders in
accordance with the procedures in the Company’s bylaws, but the Nominating
Committee has not actively solicited such nominations. The Nominating
Committee has the following responsibilities:
|
·
|
recommend
to the Board the appropriate size of the Board and assist in identifying,
interviewing and recruiting candidates for the
Board;
|
|
·
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recommend
candidates (including incumbents) for election and appointment to the
Board of Directors, subject to the provisions set forth in the Company’s
charter and bylaws relating to the nomination or appointment of directors,
based on the following criteria: business experience, education, integrity
and reputation, independence, conflicts of interest, diversity, age,
number of other directorships and commitments (including charitable
obligations), tenure on the Board, attendance at Board and committee
meetings, stock ownership, specialized knowledge (such as an understanding
of banking, accounting, marketing, finance, regulation and public policy)
and a commitment to the Company’s communities and shared values, as well
as overall experience in the context of the needs of the Board as a
whole;
|
|
·
|
review
nominations submitted by stockholders, which have been addressed to the
Corporate Secretary, and which comply with the requirements of the
Company’s charter and bylaws;
|
|
·
|
consider
and evaluate nominations from stockholders using the same criteria as all
other nominations;
|
|
·
|
annually
recommend to the Board committee assignments and committee chairs on all
committees of the Board, and recommend committee members to fill vacancies
on committees as necessary; and
|
|
·
|
perform
any other duties or responsibilities expressly delegated to the Committee
by the Board.
|
As noted
above the Nominating Committee Charter provides for a number of criteria that
are considered when selecting new members of the Board. Those
criteria, as well as viewpoint, skill, race, gender and national origin, are
considered by the Nominating Committee and the Board when seeking to fill a
vacancy or a new seat on the Board in order to maintain diversity on our Board
of Directors.
Nominations,
other than those made by the Nominating Committee, must be made pursuant to
timely notice in writing to the Corporate Secretary as set forth in Article I,
Section 1.09 of the Company’s bylaws. In general, to be timely, a
stockholder’s notice must be received by the Company not less than 90 days nor
more than 120 days prior to the first anniversary of the preceding year’s annual
meeting; however, if less than 100 days’ notice of the date of the scheduled
annual meeting is given by the Company, the stockholder has until the close of
business on the tenth day following the day on which notice of the date of the
scheduled annual meeting was made. The stockholder’s notice must
include the information set forth in Article I, Section 1.09 of the Company’s
bylaws, which includes the following:
|
·
|
as
to each person whom a stockholder proposes to nominate for election as a
director: all information relating to the proposed nominee that is
required to be disclosed in the solicitation of proxies for election as
directors or is otherwise required pursuant to Regulation 14A under the
Securities Exchange Act of 1934;
and
|
|
·
|
as
to the stockholder giving the notice: the name and address of the
stockholder as they appear on the Company’s books and the number of shares
of the Company’s common stock beneficially owned by the
stockholder.
|
This
description is a summary of our nominating process. Any stockholder
wishing to propose a director candidate to the Company should review and must
comply in full with the procedures set forth in the Company’s charter and bylaws
and in Maryland law. During the fiscal year ended December 31, 2009,
the Nominating Committee was responsible for selecting director nominees and met
one time with respect to the selection of director nominees.
EXECUTIVE
COMPENSATION
Philosophy
and Objectives of Compensation Program
The
Compensation Committee has established a broad-based compensation program to
address compensation for directors, executive officers and other
employees. The overall goal of this compensation program is to help
the Company and the Bank attract, motivate and retain talented and dedicated
executives, orient its executives toward the achievement of business goals and
link the compensation of its executives to the Company’s success. The
Compensation Committee seeks to establish compensation levels that attract
highly effective executives who work well as a team. Our compensation
philosophy is based on established principles for all pay practices and aligns
with our corporate values, which are to conduct our business with character,
compassion, class and competition. We reflect these values in our
compensation by ensuring competitive and fair practices. Our overriding
principles in setting types and amounts of compensation are:
|
·
|
Merit/Performance
Based – Individual compensation is linked to the successful achievement of
performance objectives.
|
|
·
|
Market
Competition – Total compensation attracts, retains and motivates our top
performers at a competitive level in our
market.
|
|
·
|
Stockholder
Balance – Compensation components that align the interests of key
management, especially the named executive officers with those of our
stockholders in furtherance of our goal to increase stockholder
value.
|
The Company
implements this philosophy by using a combination of cash and stock-based
compensation, benefits and perquisites to attract and retain qualified persons
to serve as executive officers of the Company and the Bank. Our
compensation program seeks to reach an appropriate balance between base salary
(to provide competitive fixed compensation), incentive opportunities in
performance-based cash bonuses (to provide rewards for meeting performance
goals) and equity compensation (to align our executives’ interests with our
stockholders’ interests). Each executive officer of the Company also
is an executive officer of the Bank. Executive officers are not
compensated separately for their service to the Company. The
Compensation Committee considers the significant amount of time and level of
skill required to perform the required duties of each executive’s position,
taking into account the complexity of our business as a regulated public company
and financial institution.
Federal
law and regulations impose a number of requirements on compensation and benefits
provided by participants in the TARP Program. These TARP provisions
require certain reviews of our compensation programs by the Compensation
Committee, significantly limits bonus and incentive payments to our five highest
paid senior executives, prohibits involuntary termination or change in control
payments under existing contract to our 10 most highly compensated employees,
requires a clawback on bonuses improperly paid to our 20 most highly compensated
employees and requires the Company to have and enforce a policy on luxury
expenses. In addition, the deductibility for tax purposes of all
compensation, including performance based compensation, paid to each of our five
senior executive officers in any taxable year during which the Treasury
continues to own our preferred stock is limited to $500,000. These
requirements and limits are now a part of the Company’s compensation programs
and policies. As a result of the limits on bonuses to certain senior
executives, the Company has no 2010 bonus program for those five executives,
which includes all the named executive officers included in the Summary
Compensation Table.
The
Company provides benefits, including health care benefits, to all employees to
attract and retain highly effective executives and other
employees. with an opportunity to maintain a quality standard of
living over time and to have access to health care. These benefits
are administered consistently to all levels of the organization. All
employees share in the cost of health benefits based on the coverage they
select. Available health care benefits are commensurate with that
available in our market area.
The
Company provides perquisites designed to enhance the success of the
Company. Executive officer education is provided at industry
conferences, seminars and schools, sometimes with spousal travel
expenses. Dues to country clubs, social clubs and service
organizations are paid to encourage community involvement and build business
relationships. Messrs. Heeter, Botts and Viater receive a car
allowance, and the value of the allowance is included in their taxable
income.
2009
Summary Compensation Table
The
following table sets forth information concerning the compensation earned in
2009 and 2008 by our principal executive
officer and the next three most highly compensated executive officers during the
fiscal year ended December 31, 2009. Mr. Viater became an executive officer
of the Bank in July 2008 in the MFB Acquisition. We will use
the term “named executive officers” in this Proxy Statement to refer to the
officers listed in the table. The only bonuses paid by the Company to
the named executive officers are disclosed below as non-equity incentive plan
compensation.
Name
and
Principal
Position
|
Fiscal
Year
|
Salary
|
Non-Equity
Incentive
Plan
Compensation(1)
|
Nonqualified Deferred
Compensation Earnings(2)
|
All
Other
Compensation(3)
|
Total
|
|
|
|
|
|
|
|
David
W. Heeter
President
and Chief Executive
Officer
|
2009
2008
|
$275,000
$257,769
|
---
$7,653
|
$5,754
$5,429
|
$45,371(4)
$34,153
|
$326,125
$305,004
|
Patrick
C. Botts
Executive
Vice President
|
2009
2008
|
$220,000
$207,692
|
---
$6,070
|
$4,413
$3,932
|
$39,916(5)
$17,132
|
$264,329
$234,826
|
|
|
|
|
|
|
Timothy
J. McArdle
Senior
Vice President, Treasurer
and
Chief Financial Officer
|
2009
2008
|
$180,000
$180,000
|
---
$5,072
|
$10,907
$9,873
|
$45,973(6)
$39,394
|
$236,880
$234,339
|
|
|
|
|
|
Charles
J. Viater
Senior
Vice President
of
the Company and Regional
President
of the Bank
|
2009
2008
|
$250,000
$111,819
|
---
$5,600
|
---
---
|
$33,952(7)
$8,885
|
$283,952
$126,304
|
________________________
(1)
|
Amounts
for 2008 include payments under the 2008 Bonus Plan, which were paid in
early 2009. Does not reflect payments under the bonus plan for
2007 which were paid in early 2008 which were reported in a prior proxy
statement.
|
(2)
|
Amount
reported reflects MutualBank’s contributions to and/or the above-market
earnings on amounts in each named executive officer’s Executive Deferred
Compensation Agreement account. Above-market earnings are that
portion of the earnings that are at rates in excess of the applicable
federal long-term rate under the Internal Revenue Code that corresponds
most closely to the rate in the plan at the time it was
established.
|
(3)
|
Includes
amounts accrued under the executives’ SERP agreements, Bank contributions
under its 401(k) plan, term life insurance premiums paid by MutualBank on
behalf of the officers, ESOP allocations and dividends on unvested
restricted stock. The reported ESOP allocations for 2009 are
based on 2008 compensation and were made in 2009. The reported
ESOP allocations for 2008 are based on 2007 compensation and were made in
2008. The named executive officers are entitled to an ESOP
allocation in the 2010 fiscal year based on 2009 compensation; however,
the amount of these allocations was not known when this document was
prepared. This amount does not include personal benefits or
perquisites for Messrs. Botts, McArdle and Viater because none of them
received more than $10,000 worth of such benefits in the
aggregate.
|
(4)
|
The
amount includes $5,778 accrued under Mr. Heeter’s SERP agreement, $12,525
in contributions by MutualBank under its 401(k) plan, $2,035 in term life
insurance premiums paid by MutualBank on behalf of Mr. Heeter, $6,467 in
ESOP allocations, $350 in dividends on unvested restricted stock and
$18,216 in perquisites, consisting of $14,400 for a car allowance and
$3,816 for country club dues.
|
(5)
|
The
amount includes $3,375 accrued under Mr. Botts’ SERP agreement, $10,050 in
contributions by MutualBank under its 401(k) plan, $1,855 in term life
insurance premiums paid by MutualBank on behalf of Mr. Botts, $6,180 in
ESOP allocations, $240 in dividends on unvested restricted stock and
$18,216 in perquisites, consisting of $14,400 for a car allowance and
$3,816 for country club dues.
|
(6)
|
The
amount includes $31,814 accrued under Mr. McArdle’s SERP agreement, $6,854
in contributions by MutualBank under its 401(k) plan, $1,615 in term life
insurance premiums paid by MutualBank on behalf of Mr. McArdle and $5,690
in ESOP allocations.
|
(7)
|
The
amount includes $11,827 in contributions by MutualBank under its 401(k)
plan, $2,035 in term life insurance premiums paid by MutualBank on behalf
of Mr. Viater and $20,090 in perquisites, consisting of $14,400 for a car
allowance and $5,690 for country club
dues.
|
Outstanding
Equity Awards at December 31, 2009
The
following table sets forth information for each named executive officer
concerning stock options and restricted stock held at December 31,
2009.
|
Options
Awards
|
|
Number
of
Securities
Underlying
Unexercised
Options
|
Option
Exercise
Price
|
Option
Expiration
Date
|
Name
|
Exercisable
|
Unexercisable
|
|
|
|
|
|
David
W. Heeter
|
20,000
|
---
|
$14.50
|
01/12/11
|
|
19,485
|
---
|
$25.66
|
12/17/13
|
|
25,515
|
---
|
$25.66
|
12/17/18
|
|
|
|
|
|
Patrick C.
Botts
|
7,800
|
---
|
$14.50
|
01/12/11
|
|
18,354
|
---
|
$25.66
|
12/17/13
|
|
11,646
|
---
|
$25.66
|
12/17/18
|
|
|
|
|
|
Timothy J.
McArdle
|
8,378
|
---
|
$14.50
|
01/12/11
|
|
4,312
|
---
|
$14.50
|
01/12/16
|
|
|
|
|
|
Charles J.
Viater
|
59,750
|
---
|
$8.22
|
11/19/12
|
|
85,470
|
---
|
$9.85
|
09/30/15
|
|
|
|
|
|
Equity
Incentive Plans
Our 2008
Stock Option and Incentive Plan is a stock-based compensation plan designed to
reward directors, advisory directors, officers and employees for service with a
proprietary interest in the Company and to encourage such individuals to remain
with the Company. It provides for the award
of stock options or stock appreciation rights for up to 357,741 shares of our
common stock and provides for the award of incentive stock options to qualifying
employees under the federal tax laws. The Compensation Committee
administers this plan, determines employee eligibility, grants awards and sets
the terms of awards. Awards are discretionary and are based on an
assessment of the participant’s position, years of service, and contribution to
the success and growth of the Company. The exercise price of options
awarded must be no less than the fair market value of a share of the Company’s
common stock on the date of grant. Options that are not exercisable
become immediately exercisable at the time of a change in control or of a tender
or exchange offer for the Company’s shares. Upon any termination of
service, unexercised options remain exercisable for the lesser of three months
years or the remaining term of the option and all unvested options are
lost. This plan will be in place for 10 years and all awards under
the plan may not have a term in excess of 10 years. No awards were
made under this plan to our five most highly paid executives in 2008 or
2009. In 2009, options for 59,000 shares were awarded to other
officers and employees.
We also
have a 2000 Stock Option and Incentive Plan and the 2000 Recognition and
Retention Plan. The 2000 Recognition and Retention Plan provided for
awards of up to 232,784 shares of restricted stock to directors, advisory
directors, officers and employees. All available shares have been
awarded and have vested. The 2000 Stock Option and Incentive Plan
provided for the award of stock options for up to 581,961 shares of our common
stock to directors, advisory directors, officers and employees. Stock
option awards under this plan must be exercised within 10 to 15 years of the
date of grant. Only 5,161 shares are available for future awards
under this plan. Under the 2000 Stock Option and Incentive Plan,
options that are not exercisable become immediately exercisable at the time of a
change in control or of a tender or exchange offer for the Company’s
shares. Upon any termination of service, unexercised options remain
exercisable for the lesser of three months or the remaining term of the option
and all unvested options are lost. Because all outstanding stock
options are fully vested, none of the named executive officers would receive a
benefit under this plan as a result of a termination or change in
control. In connection with our acquisition of MFB Corp., we acquired
the MFB Corp 2002 and 1997 Stock Option Plans
because
of stock options remaining outstanding under those plans. Those
outstanding options for MFB Corp. stock were converted into options for 296,555
shares of our common stock at a weighted average exercise price of
$9.90.
Non-Equity
Incentive Plans
The
Compensation Committee did not establish any cash incentive bonus plans for
officers and employees, including the named executive officers, in 2010, due to
the challenges of the current operating environment. Our named
executive officers and our next highest paid senior executive are prohibited
from receiving cash bonus payments under Treasury regulations applicable to
participants in the TARP Program.
The
Company implemented a cash incentive bonus plan for 2009 (the "2009 Bonus Plan")
for the top 15 executive and senior officers of the Company and the Bank in lieu
of granting salary increases in 2009. This bonus plan was adopted
before the Treasury adopted regulations prohibiting cash bonus accruals or
payments for our five most highly compensated senior executives until we repay
our TARP funds. Because of that prohibition, none of our five most
highly paid executives were paid or accrued a bonus under the 2009 Bonus
Plan. The 2009 Bonus Plan provided for a potential annual bonus to
all other executive officers in early 2010. The annual bonus was paid
to the extent the Company's earnings per share for 2009 meet designated target
levels, which vary from officer to officer. The amounts of the annual
bonuses under the 2009 Bonus Plan were determined by multiplying each officer’s
salary by the officer’s payout percentage. The payout percentages
varied from officer to officer, with some officers earning a bonus at the
threshold performance level and others not earning a bonus unless the earnings
per share reach a higher target performance level. In addition, the
payout percentages increased proportionately to the extent the Company attained
a performance level above the baseline performance level required for each
particular officer to receive a bonus. No bonuses were paid under the
2009 Bonus Plan because performance targets were not met.
The
Company implemented a cash incentive bonus plan for 2008 (the “2008 Bonus Plan”)
for all officers and employees of the Company and the Bank in 2008, including
the named executive officers. The 2008 Bonus Plan provided for
potential payments on a quarterly basis throughout 2008 to all officers and
employees, and potential additional annual bonus payments to executive officers
in early 2009. No annual bonuses were paid under this plan to any
executive officers in early 2009. The quarterly payments were made if
MutualFirst's quarterly
performance exceeded baseline levels on certain key performance indicators
(which were the same for all officers and employees), including loan and deposit
growth, net interest margin improvement, growth in non-interest income, the
ratios of non-performing assets to total assets and net charge-offs to total
assets, and management of general and administrative expenses. The
amounts of quarterly bonuses under the 2008 Bonus Plan were determined by
multiplying the employee's salary by the employee's payout percentage, which
varied from employee to employee and increase proportionately if and to the
extent MutualFirst
attained a performance level above the baseline performance
threshold. The aggregate amount payable to the named executive
officers pursuant to the quarterly bonus component and the annual bonus
component ranged from 30% to 42% of the amount by which actual pre-tax net
income from operations for the quarter or year, as applicable, exceeded the
baseline level.
Non
Qualified Deferred Compensation
Executive
Deferred Compensation Agreements. The Bank maintains an
executive deferral program for the benefit of designated senior executives,
including Messrs. Heeter, Botts and McArdle, to supplement their retirement
earnings to provide them with approximately another 10% of their expected salary
at retirement as additional annual retirement income, after Social Security
benefits, ESOP shares and income from all retirement plans of the Bank, to the
extent they choose to participate in the program. The program
provides an additional opportunity for key executives to defer, at their choice,
1% to 15 % of their base salary into a non-qualified deferral
program. For each participant, the Bank matches $.50 of every dollar
deferred, up to a maximum match established in each person’s
agreement. The Bank also pays interest on each account at a rate of
10%, which rate was set at the inception of the plan in 1993 and was not an
above-market rate at that time. Matching contributions and interest
vest over five years. The Bank maintains a record of all amounts
deferred by the executive. Benefits are paid to the executives when
they reach the age 65. The deferred compensation benefit is the
annuitized value, at 10%, of the executive’s account, which value is paid in
monthly installments over 15 years. The plan provides for earlier
payouts for disability and for continued payouts to death
benefits. Deferrals under this plan ceased after 2008; however,
annual earnings at 10% will continue. For the year ended December 31,
2009, the aggregate earnings paid to
Messrs.
Heeter, Botts and McArdle on their deferred compensation balances (a portion of
which also is reflected in the Summary Compensation Table) were $14,000, $10,587
and $26,538, respectively.
Retirement
Plans
The
Company has designed retirement plans or programs to ensure our employees have
adequate income levels after employment. Prior to July 2009, the
Company maintained a 401(k) Retirement Savings Plan, in which the Compensation
Committee determined the amount of Company contributions for all
employees. It was the Company’s practice to contribute 3% of salary
for all employees and to match 50% of the first $600 of an employee’s
contributions per year. The Company also maintained an ESOP designed
to ensure all employees have a vested interest in the success of the
Company. The ESOP purchased shares of the Company’s stock in 1999,
which are allocated to employees annually over 15 years. On July 1,
2009, these two qualified plans were combined into a KSOP. This
reduced our administrative expenses, continues to support the market in our
stock and provides employee compensation tied to the success of the
Company. Under the KSOP, in addition to the regular ESOP allocations,
employee contributions were matched. These tax qualified plan is
funded by the Company to provide retirement income for non-executive employees
at normal retirement age of approximately 60% to 70% of pre-retirement income
for employees that dedicate their career to the Company.
The
Company also maintains a non-qualified supplemental executive retirement plan
(“SERP”) for key employees, including Messrs. Heeter, Botts and
McArdle. The SERP is designed to provide career executive officer
retirees, in conjunction with Social Security, tax qualified retirement plans,
the ESOP and the non-qualified deferred compensation plan, with approximately
60% of their pre-retirement income. At the time the executive
qualifies as a SERP participant, an estimated annual SERP retirement payment is
established, based on the individual’s anticipated salary at retirement,
estimates of the person’s retirement income from Social Security benefits, ESOP
shares and income from all tax qualified plans of the Bank and an assumed 8%
annually rate of return (which rate was set at the inception of the plan in 1993
and was not an above-market rate at that time). This estimated
payment amount is reviewed periodically for changes in the relevant
factors. Each participant establishes a secular trust at another
financial institution, which acquires life insurance policies, the cash value of
which will provide the SERP retirement payments. The Bank makes an
annual payment to each participant’s secular trust to fund the cost of that
insurance, which increases as the estimated payout increases or the executive
ages. Those accrued contributions are taxable income to the
participant in the year it is made and are reflected in the Summary Compensation
Table. Participating executives begin to receive retirement payments
under the SERP at the later of age 65 or the end of their full time service to
the Bank (“SERP eligibility”), and such payments are made in monthly
installments over 15 years (unless the executive chooses a lump sum
payment). At SERP eligibility, the executive’s actual retirement
payments are determined based on the annuitized value of the executive’s account
at a rate determined by the secular trust trustee, based on investment returns
of the trust. These payments may be more or less than the amount
estimated prior to retirement and used to purchase the trust
assets. After SERP eligibility, the executives’ earnings on their
SERP accounts are actual earnings of funds invested by the trustee (unless they
receive a lump sum). The executives’ access to SERP payments is
subject to a non-compete provision in the plan. Prior to the SERP
eligibility, any violation of that provision terminates future SERP
contributions and results in a lump sum payment at SERP
eligibility. After SERP eligibility, any violation of the non-compete
results in no future earnings on the SERP account at the time. Under
the SERP, if the executive is involuntarily terminated other than for cause or
in connection with a change in control, the Bank must make a lump sum
contribution to the executive’s SERP of the full contribution of the
then-current year and the present value, based on an 8% rate, of the next five
years of required contributions (or of all required remaining contributions if
less). In addition, if executive is deemed to be terminated in
connection with a change of control, the Bank must make a lump sum final
contribution to the executive’s SERP equal to the present value, at 8%, of all
remaining contributions required under then-current payout estimates, through
the age 65.
In the
MFB Acquisition, the Bank assumed the terms of the Salary Continuation Agreement
between MFB Financial and Mr. Viater, which provides an annual retirement
benefit $60,000 in monthly installments for 15 years if he retires at the age of
60 or later. If he resigns prior to reaching age 60, he will receive
an amount equal to the unfunded liability accrued under the agreement as of the
end of the month preceding the end of his service, payable in monthly
installments over three years. He will receive the same amount in the event he
experiences a disability before reaching age sixty, but payable in equal monthly
installments over a period of 15 years. If Mr. Viater’s employment is
terminated prior to age 60, other than termination by voluntary resignation,
termination for cause or termination within 24 months following a change in
control, then Mr. Viater will be entitled to receive the present
value of
the amount he would have received upon normal retirement at age 60, computed
using the actuarial factors that would be used to compute the present value of
benefits under Section 280G of the Internal Revenue Code. In the
event of a change in control followed within 24 months by a termination of Mr.
Viater's employment for reasons other than death or disability, before he has
attained age 60, he will be entitled to receive the present value of his normal
retirement benefit, computed using the actuarial factors that would be used to
compute the present value of benefits under Section 280G of the Internal Revenue
Code. This benefit is required to be distributed to Mr. Viater in a
lump sum within 60 days following the termination. Any payments made
upon a change in control are subject to reduction to avoid adverse tax
consequences under Section 280G.
All
payments under the SERP and Salary Continuation Agreement for a change in
control or involuntary termination are prohibited by the compensation
requirements of the TARP Program until the Company redeems the preferred shares
held by Treasury.
Employment
Agreements
The Bank
has entered into three-year employment agreements with Messrs. Heeter, Botts,
McArdle and Viater, which provide for annual one-year extensions, if authorized
by Board. Under these agreements, each executive’s salary is reviewed
annually and cannot be decreased. The 2010 base salaries of Messrs.
Heeter, Botts, McArdle and Viater under these agreements are $275,000, $220,000,
$180,000 and $250,000, respectively. Under these agreements, each
executive is entitled to participate equitably in discretionary bonuses awarded
to executive employees and in the Bank’s other employee benefit plans, including
medical, dental group life, disability and accidental death and dismemberment
insurance benefits. Each agreement provides that the executive’s
employment may be terminated by the Bank or by the executive at any time and
also provides for termination upon the occurrence of certain events specified by
federal regulations. If the executive’s employment is terminated due
to disability, he would receive his salary and other benefits for the reminder
of the three-year term, with a reduction in his salary for disability insurance
payments from insurance purchased by the Bank. If the executive’s
employment is terminated due to death, his estate would receive all benefits
under the agreement through the end of the month. If the executive’s
employment is terminated for cause or voluntarily by the executive, he would
receive all benefits under the agreement through that termination
date. If the executive’s employment is terminated by constructive
termination, with no change in control, the Bank would be required to pay to the
executive his then-current salary over the three-year term and to provide the
executive with his then-current employee health benefits for the remaining term
of his agreement. If the executive’s employment is involuntarily
terminated in connection with a change in control, MutualBank must pay to the
executive in a lump sum 299% of his Section 280G base amount (the base amount is
essentially the executive’s average annual Box 1, W-2 compensation during the
five full calendar year periods prior to the effective date of the termination)
and continue to provide substantially the same health benefits as were being
provided to the executive officers of MutualBank immediately prior to the change
in control, in each case subject to reduction to ensure deductibility under
Section 280G of the Internal Revenue Code. All payments under these
agreements for a change in control or involuntary termination are prohibited by
the compensation requirements of the TARP Program until the Company redeems the
preferred shares held by Treasury. The executives have no
responsibility to mitigate amounts owed to them under the agreements nor does
any compensation received from another employer reduce post-termination
compensation under the agreements. In addition,
Mr. Viater’s contains a
post-termination, two-year covenant not to compete with the Bank within a
25-mile radius of its offices as of the date of termination.
In the
MFB acquisition, the Bank also assumed Mr. Viater’s director fee continuation
agreement, which provides that if he retires after attaining age 72 and
continues to serve as a director for at least five years, he would be entitled
to an annual retirement benefit for 10 years equal to 50% of the total fees paid
to him during the last plan year before ending service. In the event
of a change in control (which includes the MFB Acquisition) followed within 24
months by a termination of service as a director prior to age 72, the director
would be entitled to receive the present value of the normal retirement benefit
(without regard to years of service) paid in a lump sum. Accordingly,
if Mr. Viater ceases to be a director of MutualBank before July 18, 2010, he
will be paid a lump sum present value of his benefits under his director fee
continuation agreement, assuming the executive compensation limits under the
TARP Program are no longer applicable.
REPORT
OF THE AUDIT/COMPLIANCE COMMITTEE
The
following Report of the Audit/Compliance Committee of the Board of Directors
shall not be deemed to be soliciting material or to be incorporated by reference
by any general statement incorporating by reference this Proxy Statement into
any filing under the Securities Act of 1933 or the Securities Exchange Act of
1934, except to the extent MutualFirst specifically incorporates this Report
therein, and shall not otherwise be deemed filed under such Acts.
The
Audit/Compliance Committee of MutualFirst is comprised of
the undersigned directors, each of whom is independent as defined under the
Nasdaq’s listing standards. The Audit/Compliance Committee’s
responsibilities are described in a written charter adopted by the Board of
Directors.
Management
is responsible for the Company’s internal controls, financial reporting process
and compliance with applicable laws and regulations. BKD, LLP, our
independent registered public accounting firm, is responsible for performing an
independent audit of the Company’s consolidated financial statement in
accordance with generally accepted auditing standards and issuing a report
thereon. As the members of the Audit/Compliance Committee, it is our
responsibility to monitor and oversee these processes.
The
Audit/Compliance Committee, in its oversight responsibility, reviews the
services performed by the Company’s independent registered public accounting
firm and our policies and procedures for the engagement of that
firm. The Audit/Compliance Committee also discussed with the
Company’s internal auditor and independent registered public accounting firm the
overall scope and plans for their respective audits. We met with the
internal auditors and independent registered public accounting firm, both with
and without management present, to discuss the results of their examinations,
the evaluations of the Company’s internal controls and the overall quality of
the Company’s financial reporting. Prior to engaging our independent
registered public accounting firm to render an audit or permissible non-audit
service, we specifically approve the engagement of our independent registered
public accounting firm to render that service. Accordingly, the
Company does not engage our independent registered public accounting firm to
render audit or permissible non-audit services pursuant to pre-approval policies
or procedures or otherwise, unless the engagement to provide such services has
been approved by the Audit/Compliance Committee in advance. As such,
the engagement of BKD, LLP, to render 100% of the services described in the
categories above was approved by the Audit/Compliance Committee in advance of
the rendering of those services. We also reviewed and discussed with
BKD, LLP the fees paid to the firm. These fees are described under
“Independent Registered Public Accounting Firm” below.
The
Audit/Compliance Committee received and reviewed the report of BKD, LLP,
regarding the results of their audit of the Company’s 2009 financial
statements. We also reviewed and discussed the audited financial
statements with Company management.
The
members of the Audit/Compliance Committee discussed with a representative of
BKD, LLP, the independence of the accounting firm from the Company, including
the matters required to be discussed by Statement of Auditing Standards No. 61
(Communication with Audit Committees) and the written disclosures. In
addition, the Audit/Compliance Committee receives written disclosures and a
letter from BKD, LLP required by applicable requirements of the Public Company
Accounting Oversight Board regarding the independent auditor’s communications
with the Audit/Compliance Committee concerning independence.
The
Company’s Chief Executive Officer and Chief Financial Officer also reviewed with
the Audit/Compliance Committee the certifications that each officer filed with
the SEC pursuant to the requirements of Sections 302 and 906 of the
Sarbanes-Oxley Act of 2002. Management also reviewed with the
Audit/Compliance Committee the policies and procedures it has adopted to ensure
the accuracy of such certifications.
Based on
the review and discussions referred to above, we recommended to the Board of
Directors that the audited financial statements referred to above be included in
the Company’s Annual Report on Form 10-K for the year ended December 31, 2009
for filing with the SEC.
The
foregoing report is furnished by the Audit/Compliance Committee:
|
Linn A. Crull,
Chairman |
|
|
Wilbur R.
Davis |
Edward C.
Levy |
|
|
Edward J.
Dobrow |
Jerry D.
McVicker |
|
|
Jonathan E.
Kintner |
|
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INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
During
the fiscal year ended December 31, 2009, BKD, LLP provided various audit,
audit-related and non-audit services to the Company as follows: (1)
the audit of the Company’s fiscal 2008 annual financial statements and review of
2009 financial statements in the Company’s Quarterly Reports on Form 10-Q, and
(2) tax services. Our Audit/Compliance Committee has appointed BKD,
LLP, as the independent registered public accounting firm to audit the Company’s
financial statements for the fiscal year ending December 31, 2010. In
making its determination to appoint BKD, LLP as the Company’s independent
registered public accounting firm for the 2010 fiscal year, the Audit/Compliance
Committee considered whether the providing of services (and the aggregate fees
billed for those services) by BKD, LLP, other than audit services, is compatible
with maintaining the independence of the outside accountants. A
representative of BKD, LLP, is expected to attend the meeting to respond to
appropriate questions and will have an opportunity to make a statement if he or
she so desires.
The
aggregate fees billed to the Company by BKD, LLP, and its affiliates for the
fiscal years ended December 31, 2009 and 2008 were as follows:
|
Year
Ended December 31,
|
|
2009
|
|
2008
|
Audit
Fees
|
$225,000
|
|
$231,500
|
Audit
Related Fees(1)
|
$ 24,830
|
|
$ 17,300
|
Tax
Fees(2)
|
$ 30,800
|
|
$ 21,500
|
All
Other Fees
|
---
|
|
---
|
__________________________________________
|
(1)
|
Primarily
for assistance with benefit plan
issues.
|
(2)
|
Primarily
for tax compliance, tax advice and tax return preparation
services.
|
Pre-Approval
of Audit and Non-Audit Services
Pursuant
to the terms of its charter, the Audit/Compliance Committee is responsible for
the appointment, compensation, retention and oversight of the work of the
independent auditors. The Audit/Compliance Committee must pre-approve the
engagement letters and the fees to be paid to the independent auditors for all
audit and permissible non-audit services to be provided by the independent
auditors and consider the possible effect that any non-audit services could have
on the independence of the auditors. The Audit/Compliance Committee may
establish pre-approval policies and procedures, as permitted by applicable law
and SEC regulations and consistent with its charter for the engagement of the
independent auditors to render permissible non-audit services to the
Corporation, provided that any pre-approvals delegated to one or more members of
the committee are reported to the committee at its next scheduled meeting. At
this time, the Audit/Compliance Committee has not adopted any pre-approval
policies.
The
Audit/Compliance Committee of the Board has authorized BKD, LLP to provide to
the Company tax services and certain services in connection with the
administration of our benefit plans. In authorizing those services,
the Committee determined that providing those services were compatible with
maintaining BKD, LLP’s independence.
PROPOSAL
2
ADVISORY
(NON-BINDING) RESOLUTION TO
APPROVE
EXECUTIVE COMPENSATION
As a
participant in the TARP Program, we are required to include in this Proxy
Statement and present for a vote at the Annual Meeting an advisory and
non-binding stockholder resolution to approve the compensation of our
executives, as disclosed in this Proxy Statement pursuant to the compensation
rules of the SEC. This proposal, commonly known as a “say on pay”
proposal, gives stockholders the opportunity to endorse or not endorse the
compensation of the Company’s executives as disclosed in this Proxy Statement in
the tabular and narrative disclosure on the compensation of our named executive
officers.
This
nonbinding advisory resolution will be presented at the Annual Meeting as
follows:
RESOLVED, that the stockholders approve
the compensation of the Company’s executives, as disclosed in the tabular and
narrative disclosure on the compensation of our named executive officers in the
Company’s Proxy Statement for the 2010 Annual Meeting.
This vote
will not be binding on the Company’s Board of Directors or Compensation
Committee and may not be construed as overruling a decision by the Board or
create or imply any additional fiduciary duty on the Board. It also
will not affect any compensation paid or awarded to any
executive. The Compensation Committee and the Board may, however,
take into account the outcome of the vote when considering future executive
compensation arrangements.
As
disclosed in more detail in “Executive Compensation,” the Compensation Committee
has a very deliberate and thoughtful process for establishing a broad-based
compensation program for our executives. The overall goal of this
compensation program is to help the Company and the Bank attract, motivate and
retain talented and dedicated executives, orient its executives toward the
achievement of business goals, and link the compensation of its executives to
the Company’s success. Executive compensation determinations are a
complex and demanding process. The Compensation Committee exercises
great care and discipline in its analysis and decision-making and recognizes our
stockholders’ interest in executive compensation practices. The
Compensation Committee seeks to establish compensation levels that attract
highly effective executives who work well as a team and that are aligned with
our corporate values to conduct our business with character, compassion, class
and competition. A primary focus of our compensation program has been
to compensate actual performance, using realistic incentive thresholds; however
our ability to use incentive compensation for our highest paid executives has
been restricted by the TARP compensation limits.
Our
overriding principles in setting types and amounts of compensation are: (1) to
link individual compensation to the successful achievement of performance
objectives; (2) to attract, retain and motivate our top performers at a
competitive level in our market; (3) to align the interests of key executive
with those of our stockholders in furtherance of our goal to improve stockholder
value; and (4) to comply with all the TARP compensation limits. In
setting executive compensation and benefits in line with this philosophy, the
Compensation Committee has established a full compensation package that includes
base salary, annual incentive bonus compensation, equity compensation, benefits
and perquisites.
The
Company’s Board of Directors recommends that stockholders vote FOR the advisory
(non-binding) resolution to approve executive compensation.
OTHER
MATTERS
The Board
of Directors knows of no other business that will be presented at the annual
meeting. If any other matter properly comes before the stockholders
for a vote at the annual meeting, the Board of Directors, as holder of your
proxy, will vote your shares in accordance with its best judgment.
ADDITIONAL
INFORMATION
Proxy
Solicitation Costs
The
Company will pay the costs of soliciting proxies. The Company will
reimburse brokerage firms and other custodians,
nominees and fiduciaries for reasonable expenses incurred by them in sending
proxy materials to the beneficial owners of
the Company’s common stock. In addition to solicitation by mail,
directors, officers and employees of the Company
may solicit proxies personally or by facsimile, telegraph or telephone, without
additional compensation.
Stockholder
Proposals for 2011 Annual Meeting
If you
intend to present a stockholder proposal at next year’s annual meeting, your
proposal must be received by the Company at its executive offices, located at
110 E. Charles Street, Muncie, Indiana 47305-2400, no later than November 30,
2010, to be eligible for inclusion in the Company’s Proxy Statement and form of
proxy for that meeting. Your proposal will be subject to the
requirements of the proxy rules adopted under the Securities Exchange Act of
1934, as amended, and the Company’s certificate of incorporation and bylaws and
Maryland law.
To be
considered for presentation at the 2011 annual meeting, but not for inclusion in
the Company’s Proxy Statement and form of proxy for that meeting, stockholder
proposals must be received by the Company no later than February 12, 2011, and
no earlier than January 13, 2011. If, however, the date of the next
annual meeting is before March 29, 2011, or after June 28, 2011, proposals must
instead be received by the Company no earlier than the 120th day prior to the
date of the next annual meeting and no later than the 90th day before the
meeting or the 10th day after the day on which notice of the date of the meeting
is mailed or public announcement of the date of the meeting is first
made.
REVOCABLE
PROXY
MUTUALFIRST
FINANCIAL, INC.
ANNUAL
MEETING OF STOCKHOLDERS
April 28,
2010
THIS
PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The
undersigned hereby appoints the members of the Board of Directors of MutualFirst Financial, Inc.,
and its survivor, with full power of substitution, and authorizes them to
represent and vote, as designated below and in accordance with their judgment
upon any other matters properly presented at the annual meeting, all the shares
of MutualFirst
Financial, Inc. common stock held of record by the undersigned at the
close of business on March 1, 2010, at the annual meeting of stockholders, to be
held on Wednesday, April 28, 2010, and at any and all adjournments or
postponements thereof. The Board of Directors recommends a vote "FOR" each of the listed
proposals.
Should a
director nominee be unable to serve as a director, an event that MutualFirst Financial, Inc.
does not currently anticipate, the persons named in this proxy reserve the
right, in their discretion, to vote for a substitute nominee designated by the
Board of Directors.
This
proxy maybe revoked at any time before it is voted by delivering to the
Secretary of MutualFirst
Financial, Inc., on or before the taking of the vote at the annual
meeting, a written notice of revocation bearing a later date than the proxy or a
later-dated proxy relating to the same shares of MutualFirst Financial, Inc.
common stock, or by attending the annual meeting and voting in person.
Attendance at the annual meeting will not in itself constitute the revocation of
a proxy. If this proxy is properly revoked as described above, then the power of
such attorneys and proxies shall be deemed terminated and of no further force
and effect.
The
undersigned acknowledges receipt from MutualFirst Financial, Inc.,
prior to the execution of this Proxy, of Notice of Annual Meeting scheduled to
be held on April 28, 2010, a Proxy Statement dated on or about March 29, 2010
and MutualFirst
Financial, Inc.'s Annual Report to Stockholders for the fiscal year ended
December 31, 2009.
The Proxy
Statement, Annual Report and this Form of Proxy are available at
http://www.bankwithmutual. com (click bottom marked “Annual
Report”).
REVOCABLE
PROXY
This
proxy, when properly executed, will be voted in the manner directed herein by
the undersigned stockholder(s). If no direction is made, this proxy will be
voted FOR each of the proposals set forth herein.
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Please
mark your votes
like
this
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x
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FOR
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FOR
ALL
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WITHHOLD
EXCEPT
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1.
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The
election of Edward J.
Dobrow, David W. Heeter, Edward C.
Levy and Michael J. Marien,
as directors of MutualFirst
Financial, Inc., for a term
of three years.
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o
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o
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o
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Instructions:
To vote for all nominees mark the box "FOR" with an "X". To withhold your vote
for all nominees mark the box "WITHHOLD" with an "X". To withhold your vote for
an individual nominee mark the box "FOR ALL EXCEPT" with an "X" and write the
name of the nominee on the following line for whom you wish to withhold your
vote.
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FOR
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AGAINST
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ABSTAIN
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2.
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The
advisory (non-binding) resolution to approve our executive compensation as
disclosed in the accompanying Proxy Statement.
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o
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o
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o
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THIS
PROXY WILL BE VOTED AS DIRECTED, BUT IF NO INSTRUCTIONS ARE SPECIFIED, THIS
PROXY WILL BE VOTED FOR THE PROPOSALS STATED. IF ANY OTHER BUSINESS IS PRESENTED
AT SUCH MEETING, THIS PROXY WILL BE VOTED BY THOSE NAMED IN THIS PROXY IN THEIR
BEST JUDGMENT. AT THE PRESENT TIME, THE BOARD OF DIRECTORS KNOWS OF NO OTHER
BUSINESS TO BE PRESENTED AT THE MEETING.
COMPANY
ID:
PROXY
NUMBER:
ACCOUNT
NUMBER:
Signature Signature Dated ,
2010
Please
sign exactly as your name appears on this card. When signing as attorney,
executor, administrator, trustee or guardian, please give your full title. If
shares are held jointly, each holder should sign.
PLEASE
PROMPTLY COMPLETE, DATE, SIGN AND MAIL THIS PROXY IN THE ENCLOSED POSTAGE-PAID
ENVELOPE.