Form 6-K
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
FORM 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16
UNDER THE SECURITIES EXCHANGE ACT OF 1934
FOR THE MONTH OF MARCH 2010
METHANEX CORPORATION
SUITE 1800, 200 BURRARD STREET, VANCOUVER, BC V6C 3M1 CANADA
(Address of principal executive offices)
Indicate by check mark whether the registrant files or will file annual reports under cover Form
20-F or Form 40-F.
Form 20-F o Form 40-F þ
Indicate by check mark whether the registrant by furnishing the information contained in this Form
is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the
Securities Exchange Act of 1934.
Yes o No þ
If Yes is marked, indicate below the file number assigned to the registrant in connection with
Rule 12g3-2(b): 82 .
IMPORTANT INFORMATION FOR SHAREHOLDERS
Notice of the Annual General Meeting of Shareholders
and
Information Circular
March 5, 2010
www.methanex.com
TABLE OF CONTENTS
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C-1 |
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Methanex
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1800 Waterfront Centre
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Telephone: 604 661 2600 |
Corporation
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200 Burrard Street
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Facsimile: 604 661 2602 |
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Vancouver, British Columbia |
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Canada V6C 3M1
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www.methanex.com |
March 5, 2010
INVITATION TO SHAREHOLDERS
On behalf of the Board of Directors of Methanex Corporation, I would like to invite you to join us
at our Annual General Meeting of shareholders. The meeting will be held at the Vancouver Convention
Centre East Building in Vancouver, British Columbia on Thursday, April 29, 2010 at 10:00 a.m.
At the meeting, we will be voting on a number of important matters, including a shareholder
proposal regarding an advisory vote on executive compensation. We hope you will take the time to
consider the information describing these matters in the accompanying Information Circular. We
encourage you to exercise your vote, either at the meeting or by completing and sending in your
proxy. Use of the proxy form is explained in the Information Circular. If you are a
non-registered shareholder, follow the instructions that you should receive from or on behalf of
your intermediary to ensure that your shares get voted at the meeting according to your wishes.
The Board is not in favour of adopting an annual advisory vote on executive compensation for the
reasons described in Schedule B to our Information Circular. However, we have recently implemented
a web-based survey to enable shareholders to provide direct feedback on our approach to executive
compensation and we encourage all shareholders to provide us with comments using this survey.
Please see page 22 of the Information Circular for more information.
The meeting is a valuable forum for you to learn more about our 2009 performance and hear
first-hand our strategy for the future. It will also provide you with an excellent opportunity to
meet the Companys directors and senior management and ask them any questions you may have.
We hope that you will attend the Annual General Meeting and we look forward to seeing you there. If
you are unable to attend, the meeting will also be webcast live through the investor relations
section of our website: www.methanex.com.
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Sincerely,
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Bruce Aitken |
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President and Chief Executive Officer |
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i
METHANEX CORPORATION
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
The Annual General Meeting (the Meeting) of the shareholders of Methanex Corporation (the
Company) will be held at the following time and place:
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DATE:
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Thursday, April 29, 2010 |
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TIME:
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10:00 a.m. (Vancouver time) |
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PLACE:
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Meeting Rooms 1 to 3 (Parkview Terrace)
Vancouver Convention Centre East Building
999 Canada Place
Vancouver, British Columbia |
The Meeting is being held for the following purposes:
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1. |
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to receive the Consolidated Financial Statements for the financial year ended
December 31, 2009 and the Auditors Report on such statements; |
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2. |
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to elect directors; |
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3. |
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to reappoint the auditors and authorize the Board of Directors to fix the
remuneration of the auditors; |
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4. |
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to consider and, if thought fit, pass an ordinary resolution to ratify, confirm and
approve certain amendments to the Companys Stock Option Plan, the full text of which
resolution is set out in Schedule A to the Information Circular accompanying this notice; |
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5. |
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to consider the shareholder proposal regarding an annual advisory vote on executive
compensation as described in Schedule B to the Information Circular accompanying this
notice; and |
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6. |
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to transact such other business as may properly come before the Meeting. |
If you hold common shares of the Company and do not expect to attend the Meeting in person,
please complete the enclosed proxy form and either fax it to (416) 368 2502 or toll free in North
America 1 866 781 3111 or forward it to CIBC Mellon Trust Company using the envelope provided with
these materials. Proxies must be received no later than 24 hours (excluding Saturdays, Sundays and
holidays) before the time fixed for commencement of the Meeting or any adjournment thereof.
DATED at the City of Vancouver, in the Province of British Columbia, this 5th day of March,
2010.
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BY ORDER OF THE BOARD OF DIRECTORS
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RANDY MILNER |
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Senior Vice President, General Counsel and
Corporate Secretary |
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ii
METHANEX CORPORATION
INFORMATION CIRCULAR
Information contained in this Information Circular is given as at March 5, 2010 unless
otherwise stated.
PART I VOTING
Solicitation of proxies
This Information Circular is provided in connection with the solicitation of proxies by or on
behalf of the management and Board of Directors (the Board) of Methanex Corporation (the
Company) for use at the Annual General Meeting (the Meeting) of the shareholders of the Company
to be held at the time and place (including any adjournment thereof) and for the purposes described
in the accompanying Notice of Annual General Meeting of Shareholders.
It is anticipated that this Information Circular and the accompanying proxy form will be
mailed on or about March 26, 2010 to holders of common shares of the Company (Common Shares).
What will be voted on at the Meeting?
Shareholders will be voting on those matters that are described in the accompanying Notice of
Annual General Meeting of Shareholders. The Notice includes all the matters to be presented at the
Meeting that are presently known to management. A simple majority (that is, greater than 50%) of
the votes cast, in person or by proxy, will constitute approval of these matters, other than the
election of directors and the appointment of auditors.
Who is entitled to vote?
Only registered holders of Common Shares (Registered Shareholders) on March 12, 2010 (the
Record Date) are entitled to vote at the Meeting or at any adjournment thereof. Each Registered
Shareholder has one vote for each Common Share held at the close of business on the Record Date. As
of March 5, 2010, there were 92,127,192 Common Shares outstanding. As of that date, to the
knowledge of the directors and senior officers of the Company, no persons beneficially owned,
directly or indirectly, or exercised control or direction over Common Shares carrying more than 10%
of the voting rights of the Company.
Can I vote Common Shares that I acquired after the Record Date (March 12, 2010)?
No. Only Common Shares that are held by a shareholder on the Record Date are entitled to be
voted at the Meeting.
How do I vote?
If you are a Registered Shareholder, there are two ways in which you can vote your shares. You
can either vote by proxy or vote in person at the Meeting.
Voting by proxy
If you do not plan to come to the Meeting, you can have your vote counted by appointing
someone who will attend the Meeting as your proxyholder. In the proxy, you can either direct your
proxyholder as to how you want your shares to be voted or let your proxyholder choose for you. You
can always revoke your proxy if you decide to attend the Meeting and wish to vote your shares in
person (see How do I revoke a proxy? on page 3).
Voting in person
Registered Shareholders who will attend the Meeting and wish to vote their shares in person
should not complete a proxy form. Your vote will be taken and counted at the Meeting. Please
register with the transfer agent, CIBC Mellon Trust Company, when you arrive at the Meeting.
1
What if I am not a Registered Shareholder?
Many shareholders are non-registered shareholders. Non-registered shareholders are those
whose shares are registered in the name of an intermediary (such as a bank, trust company,
securities broker, trustee or custodian). Unless you have previously informed your intermediary
that you do not wish to receive material relating to the Meeting, you should receive or have
already received from your intermediary either a request for voting instructions or a proxy form.
Intermediaries have their own mailing procedures and provide their own instructions. These
procedures may allow you to provide your voting instructions by telephone, on the Internet, by mail
or by fax. You should carefully follow the directions and instructions received from your
intermediary to ensure that your Common Shares are voted at the Meeting.
If you wish to vote in person at the Meeting you should follow the procedure in the directions
and instructions provided by or on behalf of your intermediary. You will not need to complete any
voting or proxy form as your vote will be taken at the Meeting. Please register with the transfer
agent, CIBC Mellon Trust Company, when you arrive at the Meeting.
What is a proxy?
A proxy is a document that authorizes someone else to attend the Meeting and cast your votes
for you. Registered Shareholders may use the enclosed proxy form, or any other valid proxy form, to
appoint a proxyholder. The enclosed proxy form authorizes the proxyholder to vote and otherwise act
for you at the Meeting, including any continuation after adjournment of the Meeting.
If you are a Registered Shareholder and you complete the enclosed proxy form by marking the
appropriate boxes, your shares will be voted as instructed. If you do not mark any boxes, your
proxyholder can vote your shares at his or her discretion. See How will my shares be voted if I
give my proxy? below.
How do I appoint a proxyholder?
Your proxyholder is the person you appoint and name on the proxy form to cast your votes for
you. You can choose anyone you want to be your proxyholder. It does not have to be another
shareholder. Just fill in the persons name in the blank space provided on the enclosed proxy form
or complete any other valid proxy form and deliver it to CIBC Mellon Trust Company within the time
specified below for receipt of proxies.
If you leave the space on the proxy form blank, either Pierre Choquette or Bruce Aitken, both
of whom are named in the form, are appointed to act as your proxyholder. Mr. Choquette is the
Chairman of the Board and Mr. Aitken is President and Chief Executive Officer of the Company.
For the proxy to be valid, it must be completed, dated and signed by the holder of Common
Shares (or the holders attorney as authorized in writing) and then delivered to the Companys
transfer agent, CIBC Mellon Trust Company, in the envelope provided or by fax to (416) 368 2502 or
toll free in North America 1 866 781 3111 and received no later than 24 hours (excluding Saturdays,
Sundays and holidays) prior to the Meeting or any adjournment thereof.
How will my shares be voted if I give my proxy?
If you have properly filled out, signed and delivered your proxy, then your proxyholder can
vote your shares for you at the Meeting. If you have specified on the proxy form how you want to
vote on a particular issue (by marking FOR, AGAINST or WITHHOLD), then your proxyholder must vote
your shares accordingly.
If you have not specified how to vote on a particular issue, then your proxyholder can vote
your shares as they see fit. However, if you have not specified how to vote on a particular issue
and Mr. Choquette or Mr. Aitken have been appointed as proxyholder, your shares will be voted
in favour of all resolutions proposed by management and against the shareholder
proposal regarding an annual advisory vote on executive compensation described in Schedule B. For
more information on these issues, see Part II BUSINESS OF THE MEETING. The enclosed form of proxy
confers discretionary authority upon the proxyholder you name with respect to amendments or
variations to the matters identified in the accompanying Notice of Annual General Meeting of
Shareholders and other matters that may properly come before the Meeting. If any such amendments or
variations are proposed to the matters described in the Notice, or if any other matters properly
come before the Meeting, your proxyholder may vote your shares as they consider best.
2
How do I revoke a proxy?
Only Registered Shareholders have the right to revoke a proxy. Non-registered shareholders who
wish to change their voting instructions must, in sufficient time in advance of the Meeting,
arrange for their intermediaries to change their vote and if necessary revoke their proxy.
If you are a Registered Shareholder and you wish to revoke your proxy after you have delivered
it, you can do so at any time before it is used. You or your authorized attorney may revoke a proxy
by (i) clearly stating in writing that you want to revoke your proxy and delivering this revocation
by mail to Proxy Department, CIBC Mellon Trust Company, P.O. Box 721, Agincourt, ON M1S 0A1, Canada
or by fax to (416) 368 2502 or toll free in North America 1 866 781 3111, or by mail to the
registered office of the Company, Suite 1800, 200 Burrard Street, Vancouver, BC V6C 3M1, Canada,
Attention: Corporate Secretary, or by fax to the Company to (604) 661 2602, at any time up to and
including the last business day preceding the day of the Meeting or any adjournment thereof or (ii)
in any other manner permitted by law. Revocations may also be hand-delivered to the Chairman of the
Meeting on the day of the Meeting or any adjournment thereof. Such revocation will have effect only
in respect of those matters upon which a vote has not already been cast pursuant to the authority
confirmed by the proxy. If you revoke your proxy and do not replace it with another in the manner
described in How do I appoint a proxyholder above, you will be able to vote your shares in person
at the Meeting.
Who pays for this solicitation of proxies?
The cost of this solicitation of proxies is paid by the Company. It is expected that the
solicitation will be primarily by mail, but proxies may also be solicited personally or by
telephone or other means of communication by directors and regular employees of the Company without
special compensation. In addition, the Company may retain the services of agents to solicit proxies
on behalf of its management. In that event, the Company will compensate any such agents for such
services, including reimbursement for reasonable out-of-pocket expenses, and will indemnify them in
respect of certain liabilities that may be incurred by them in performing their services. The
Company may also reimburse brokers or other persons holding Common Shares in their names, or in the
names of nominees, for their reasonable expenses in sending proxies and proxy material to
beneficial owners and obtaining their proxies.
Who counts the votes?
The Companys transfer agent, CIBC Mellon Trust Company, counts and tabulates the proxies.
This is done independently of the Company to preserve confidentiality in the voting process.
Proxies are referred to the Company only in cases where a shareholder clearly intends to
communicate with management or when it is necessary to do so to meet legal requirements.
How do I contact the transfer agent?
If you have any inquiries, the Companys principal registrar and transfer agent is CIBC Mellon
Trust Company, and can be contacted as follows:
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Email:
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inquiries@cibcmellon.com |
Toll-free:
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1 800 387 0825 |
Telephone:
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(416) 643 5500 |
Fax:
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(416) 643 5501 |
Mail:
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CIBC Mellon Trust Company
PO Box 7010
Adelaide Street Postal Station
Toronto, Ontario M5C 2W9 |
The Companys co-registrar and co-transfer agent in the United States is the Registrar and
Transfer Company; however, all shareholder inquiries should be directed to CIBC Mellon Trust
Company.
3
PART II BUSINESS OF THE MEETING
RECEIVE THE FINANCIAL STATEMENTS
The consolidated financial statements for the year ended December 31, 2009 will be received by
shareholders of the Company at the Annual General Meeting of the Company and are included in the
Annual Report, which has been mailed to Registered Shareholders as required under the Canada
Business Corporations Act (CBCA) and to non-registered shareholders that have requested such
financial statements with the Notice of the Annual General Meeting of Shareholders and this
Information Circular.
ELECTION OF DIRECTORS
The directors of the Company are elected each year at the Annual General Meeting of the
Company and hold office until the close of the next Annual General Meeting or until their
successors are elected or appointed. The Company has a majority voting policy for election of
directors that is described on page 22. The articles of the Company provide that the Company have a
minimum of 3 and a maximum of 15 directors. The bylaws of the Company state that when the articles
of the Company provide for a minimum and maximum number of directors, the number of directors
within the range may be determined from time to time by resolution of the Board of Directors. The
Board of Directors, on an annual basis, considers the size of the Board and on March 5, 2010, the
directors determined that the Board of Directors shall consist of 11 directors, such size being
consistent with effective decision-making.
The Corporate Governance Committee recommends to the Board nominees for election as directors.
The process by which the Committee identifies new candidates for nomination to the Board of
Directors is described on page 20, under the heading Nominating Committee and Nomination Process.
The persons listed below are being proposed for nomination for election at the Meeting. The persons
named as proxyholders in the accompanying proxy, if not expressly directed otherwise, will vote the
Common Shares for which they have been appointed proxyholder in favour of electing those persons
listed below as nominees for directors.
The following table sets out the names, ages and places of residence of all the persons to be
nominated for election as directors, along with other relevant information, including the number
and market value of Common Shares(1), Deferred Share Units (DSUs)(2) and
Restricted Share Units (RSUs)(3) held by each of them as at the date of this
Information Circular. In the case of Mr. Aitken, the Companys President and Chief Executive
Officer, the table sets out the number of Performance Share Units (PSUs)(4) and DSUs
that he holds. Information regarding Mr. Aitkens stock options(5) and other holdings
can be found in the Outstanding Option-Based Awards and Share-Based Awards table on page 46. The
table also sets out whether a nominee is independent or not independent. See page 17 for
information on how director independence is determined. Unless otherwise stated, all Canadian
dollar amounts in the table below have been converted to US dollars at a conversion rate of 1.142,
being the Bank of Canada average noon rate for 2009.
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BRUCE AITKEN
Age: 55
Vancouver, BC, Canada
Director since: July 2004
Not Independent
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Mr. Aitken is President and Chief Executive Officer of the Company. Prior to his appointment in May 2004,
Mr. Aitken was President and Chief Operating Officer of the Company from September 2003 and prior to that
he was Senior Vice President, Asia Pacific of the Company (based in New Zealand). He has also held the
position of Vice President, Corporate Development (based in Vancouver). He has been an employee of the
Company and its predecessor methanol companies for about 19 years. Prior to joining the Company, Mr.
Aitken was Executive Director of Cape Horn Methanol (now Methanex Chile) in Santiago.
Mr. Aitken has a Bachelor of Commerce degree from Auckland University and is a member of the New Zealand
Institute of Chartered Accountants, ACA (Associate Chartered Accountant). |
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Total 2009 Attendance |
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2009 |
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at Board and Committee |
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Board / Committee Memberships(6) |
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Attendance |
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meetings |
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Other Current Board Memberships |
Member of the Board
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6 of 6
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6 of 6
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100 |
% |
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Chair, Advisory Board, Centre for CEO Leadership,
Sauder School of Business, (educational institution)
(since 2009) |
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Share and Share Equivalents Held as of March 5, 2010: |
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Total of PSUs |
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(50% of |
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Total Market Value of |
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balance), |
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Common Shares, |
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Minimum Shareholding |
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Meets Stock |
Common |
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Total DSUs |
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Common Shares |
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DSUs and PSUs(7) |
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Requirements |
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Ownership |
Shares |
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and PSUs |
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and DSUs |
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US$ |
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CDN$ |
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US$ |
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CDN$ |
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Guidelines?(8) |
125,153 |
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453,304 |
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439,370 |
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9,122,122 |
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10,417,463 |
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4,903,678 |
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5,600,000 |
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Yes |
4
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HOWARD BALLOCH
Age: 58
Beijing, China
Director since: December 2004
Independent
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Mr. Balloch is President of The Balloch Group. Based in Beijing, The Balloch Group is a private
investment advisory and merchant banking firm specializing in China and other Asian markets. Prior to
this, from 1996 to 2001, Mr. Balloch was the Canadian Ambassador to the Peoples Republic of China.
Mr. Balloch holds a Bachelor of Arts (Honours) in Political Science and Economics and a Masters Degree in
International Relations, both from McGill University, Montreal. |
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Total 2009 Attendance |
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2009 |
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at Board and Committee |
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Board / Committee Memberships |
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Attendance |
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meetings |
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Other Current Board Memberships |
Member of the Board
Corporate Governance Committee
Human Resources Committee
Public Policy Committee (Chair)
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6 of 6
3 of 3
4 of 4
2 of 2
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15 of 15
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100 |
% |
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Ivanhoe Mines Ltd. (since 2005)
Ivanhoe Energy Inc. (since 2002)
Tiens Biotech Group (USA) Inc. (since 2003) |
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Share and Share Equivalents Held as of March 5, 2010: |
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Total Market Value of |
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Total of |
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Common Shares, |
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Minimum Shareholding |
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Meets Stock |
Common |
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Total DSUs and |
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Common Shares, |
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DSUs and RSUs(7) |
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Requirements |
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Ownership |
Shares |
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RSUs |
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DSUs and RSUs |
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US$ |
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CDN$ |
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US$ |
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CDN$ |
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Guidelines?(8) |
4,000 |
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18,603 |
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22,603 |
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469,279 |
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535,917 |
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175,131 |
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200,000 |
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Yes |
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PIERRE CHOQUETTE
Age: 67
Vancouver, BC, Canada
Director since: October 1994
Independent
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Mr. Choquette is a corporate director and is Chairman of the Board of the Company. Mr. Choquette was
Chairman of the Board and Chief Executive Officer of the Company from September 2003 to May 2004 and
President and Chief Executive Officer of the Company from October 1994 to September 2003. He was a
Company employee for nine years.
Mr. Choquette intends to resign as Chairman of the Board effective May 1, 2010, but will remain as a
director of the Company assuming he is re-elected at the Meeting.
Mr. Choquette holds a Bachelor of Arts, Bachelor of Science and a Master of Science in Chemical
Engineering from Laval University, Quebec City. He is also a graduate of the Advanced Management Program
at the Harvard Graduate School of Business Administration. |
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Total 2009 Attendance |
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2009 |
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at Board and Committee |
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Board / Committee Memberships(9) |
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Attendance |
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meetings |
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Other Current Board Memberships |
Member of the Board
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6 of 6
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6 of 6 100%
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Canada Pension Plan Investment Board (government
agency) (since 2008) |
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Share and Share Equivalents Held as of March 5, 2010: |
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Total Market Value of |
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Total of |
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Common Shares, |
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Minimum Shareholding |
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Meets Stock |
Common |
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Total DSUs and |
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Common Shares, |
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DSUs and RSUs(7) |
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Requirements |
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Ownership |
Shares |
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RSUs |
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DSUs and RSUs |
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US$ |
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CDN$ |
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US$ |
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CDN$ |
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Guidelines?(8) |
27,508 |
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56,329 |
|
83,837 |
|
1,740,609 |
|
1,987,775 |
|
656,743 |
|
750,000 |
|
Yes |
5
|
|
|
|
|
|
|
PHILLIP COOK
Age: 63
Austin, Texas, USA
Director since: May 2006
Independent
|
|
Mr. Cook is a corporate director. He held the position of Senior Advisor of The Dow Chemical Company from
June 2006 until his retirement in January 2007. Dow Chemical provides chemical, plastic and agricultural
products and services. Prior to his Senior Advisor position, Mr. Cook was Corporate Vice President,
Strategic Development and New Ventures of Dow Chemical from 2005. Mr. Cook previously held senior
positions with Dow Chemical including Senior Vice President, Performance Chemicals and Thermosets from
2003, and from 2000 he held the position of Business Vice President, Epoxy Products and Intermediates.
Mr. Cook holds a Bachelor of Mechanical Engineering from the University of Texas at Austin. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total 2009 Attendance |
|
|
|
|
2009 |
|
at Board and Committee |
|
|
Board / Committee Memberships |
|
Attendance |
|
meetings |
|
Other Current Board Memberships |
Member of the Board
Audit, Finance and Risk Committee
Public Policy Committee
Responsible Care Committee (Chair)
|
|
6 of 6
8 of 8
2 of 2
3 of 3
|
|
19 of 19
|
|
|
100 |
% |
|
Member, College of Engineering Foundation Advisory
Board of the University of Texas at Austin
(educational institution) |
|
|
|
|
|
|
|
|
|
|
|
Share and Share Equivalents Held as of March 5, 2010: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Market Value of |
|
|
|
|
|
|
|
|
|
|
Total of |
|
Common Shares, |
|
Minimum Shareholding |
|
Meets Stock |
Common |
|
Total DSUs and |
|
Common Shares, |
|
DSUs and RSUs(7) |
|
Requirements |
|
Ownership |
Shares |
|
RSUs |
|
DSUs and RSUs |
|
US$ |
|
CDN$ |
|
US$ |
|
CDN$ |
|
Guidelines?(8) |
12,500
|
|
|
11,846 |
|
|
|
24,346 |
|
|
|
505,467 |
|
|
|
577,244 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
Yes |
|
|
|
|
|
|
|
THOMAS HAMILTON
Age: 66
Houston, Texas, USA
Director since: May 2007
Independent
|
|
Mr. Hamilton has been co-owner of Medora Investments, LLC, a private investment firm in Houston, Texas,
since April 2003. Mr. Hamilton was Chairman, President and Chief Executive Officer of EEX Corporation, an
oil and natural gas exploration and production company, from January 1997 until his retirement in November
2002. From 1992 to 1997, Mr. Hamilton served as Executive Vice President of Pennzoil Company and as
President of Pennzoil Exploration and Production Company, one of the largest US-based independent oil and
gas companies. Previously, Mr. Hamilton held senior positions at other oil and gas companies including BP
and Standard Oil Company.
Subject to his re-election as a director of the Company at the Meeting, Mr. Hamilton will become the new
Chairman of the Board of the Company effective May 1, 2010.
Mr. Hamilton holds a Master of Science and a PhD in Geology from the University of North Dakota. He also
has a Bachelor of Science in Geology from Capital University, Columbus, Ohio. |
|
|
|
|
|
|
|
|
|
|
|
2009 |
|
Total 2009 Attendance |
|
|
Board / Committee Memberships |
|
Attendance |
|
at Board and Committee meetings |
|
Other Current Board Memberships |
Member of the Board
|
|
6 of 6
|
|
|
|
|
|
FMC Technologies, Inc. (since 2001) |
|
|
|
|
|
|
|
|
HCC Insurance Holdings, Inc. (since 2008) |
|
|
|
|
|
|
|
|
Hercules Offshore Inc. (since 2004) |
Audit, Finance and Risk Committee
|
|
5 of 5
|
|
|
|
|
|
Mental Health and Mental Retardation Authority, Harris |
Corporate Governance Committee (Chair)
|
|
3 of 3
|
|
17 of 17 |
|
|
|
County, Texas (not for profit quasi-government |
Responsible Care Committee |
|
3 of 3 |
|
|
|
100% |
|
agency) (since 2000) |
|
|
|
|
|
|
|
|
|
Share and Share Equivalents Held as of March 5, 2010: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Market Value of |
|
|
|
|
|
|
|
|
|
Total of |
|
Common Shares, |
|
Minimum Shareholding |
|
Meets Stock |
Common |
|
Total DSUs and |
|
Common Shares, |
|
DSUs and RSUs(7) |
|
Requirements |
|
Ownership |
Shares |
|
RSUs |
|
DSUs and RSUs |
|
US$ |
|
CDN$ |
|
US$ |
|
CDN$ |
|
Guidelines?(8) |
12,000 |
|
11,846 |
|
23,846 |
|
495,086 |
|
565,389 |
|
175,131 |
|
200,000 |
|
Yes |
6
|
|
|
|
|
|
|
ROBERT KOSTELNIK
Age: 58
Corpus Christi, Texas, USA
Director since: September 2008
Independent
|
|
Mr. Kostelnik has been the President and CEO of Cinatra Clean Technologies, Inc. since 2008. Cinatra is
the exclusive provider in the United States of the automated BLABO tank cleaning system to the refining,
pipeline and terminal sectors of the oil and gas industry. He held the position of Vice President of
Refining for CITGO Petroleum Corporation from July 2006 until his retirement in 2007. Mr. Kostelnik held
a number of senior positions during his 16 years with CITGO, a company that refines and markets
petrochemical products. Previously, Mr. Kostelnik held various management positions at Shell Oil Company.
Mr. Kostelnik holds a Bachelor of Science (Mechanical Engineering) with honours from the University of
Missouri and is a Registered Professional Engineer. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total 2009 Attendance |
|
|
|
|
2009 |
|
at Board and Committee |
|
|
Board / Committee Memberships |
|
Attendance |
|
meetings |
|
Other Current Board Memberships |
Member of the Board
Public Policy Committee
Responsible Care Committee
|
|
6 of 6
2 of 2
3 of 3
|
|
11 of 11
|
|
|
100 |
% |
|
Association of Chemical Industry of Texas (industry
association) (since 2004)
Port of Corpus Christi (Texas) Authority (government
agency) (since 2010) |
|
|
|
|
|
|
|
|
|
|
|
Share and Share Equivalents Held as of March 5, 2010: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Market Value of |
|
|
|
|
|
|
Total |
|
Total of |
|
Common Shares, |
|
Minimum Shareholding |
|
|
Common |
|
DSUs and |
|
Common Shares, |
|
DSUs and RSUs(7) |
|
Requirements |
|
Ownership |
Shares |
|
RSUs |
|
DSUs and RSUs |
|
US$ |
|
CDN$ |
|
US$ |
|
CDN$ |
|
Guidelines?(8) |
18,300
|
|
|
8,593 |
|
|
|
26,893 |
|
|
|
558,348 |
|
|
|
637,633 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
Yes |
|
|
|
|
|
|
|
DOUGLAS MAHAFFY
Age: 64
Toronto, Ontario, Canada
Director since: May 2006
Independent
|
|
Mr. Mahaffy held the position of Chairman and Chief Executive Officer of McLean Budden Limited from October 1989
to February 2008. On February 29, 2008, Mr. Mahaffy retired as Chief Executive Officer of McLean Budden; however,
he remains Chairman until March 15, 2010. Mr. Mahaffy was also President of McLean Budden from October 1989 until
September 2006. McLean Budden is an investment management firm that administers over $35 billion in assets for
pension, foundation and private clients in Canada, the United States, Europe and Asia.
Mr. Mahaffy holds a Bachelor of Arts and a Master of Business Administration, both from York University, Toronto. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total 2009 Attendance |
|
|
|
|
2009 |
|
at Board and Committee |
|
|
Board / Committee Memberships |
|
Attendance |
|
meetings |
|
Other Current Board Memberships |
Member of the Board
Corporate Governance Committee
Human Resources Committee
Public Policy Committee
|
|
6 of 6
3 of 3
4 of 4
2 of 2
|
|
15 of 15
|
|
|
100 |
% |
|
Chairman, McLean Budden Limited
(private) (since 1989)
Canada Pension Plan Investment Board (government agency)
(since 2009)(10) |
|
|
|
|
|
|
|
|
|
|
|
Share and Share Equivalents Held as of March 5, 2010: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Market Value of |
|
|
|
|
|
|
|
|
|
Total of |
|
Common Shares, |
|
Minimum Shareholding |
|
Meets Stock |
Common |
|
Total DSUs and |
|
Common Shares, |
|
DSUs and RSUs(7) |
|
Requirements |
|
Ownership |
Shares |
|
RSUs |
|
DSUs and RSUs |
|
US$ |
|
CDN$ |
|
US$ |
|
CDN$ |
|
Guidelines?(8) |
0 |
|
27,007 |
|
27,007 |
|
560,715 |
|
640,336 |
|
175,131 |
|
200,000 |
|
Yes |
7
|
|
|
|
|
|
|
A. TERENCE (TERRY) POOLE
Age: 67
Calgary, Alberta, Canada
Director since: February 1994(11)
Independent
|
|
Mr. Poole is a corporate director. He held the position of Executive Vice President, Corporate Strategy and
Development of NOVA Chemicals Corporation, a commodity chemical company, from May 2000 to June 2006. Prior
to this, Mr. Poole held the position of Executive Vice President, Finance and Strategy of NOVA from 1998 to
2000 and the position of Senior Vice President and Chief Financial Officer of NOVA Corporation from 1994 to
1998. |
|
|
|
|
|
|
|
|
|
Mr. Poole is a Chartered Accountant and holds a Bachelor of Commerce from Dalhousie University, Halifax. He
is a member of the Canadian, Quebec and Ontario Institutes of Chartered Accountants and is also a member of
the Financial Executives Institute. |
|
|
|
|
|
|
|
|
|
|
|
|
|
Total 2009 Attendance |
|
|
|
|
2009 |
|
at Board and Committee |
|
|
Board / Committee Memberships |
|
Attendance |
|
meetings |
|
Other Current Board Memberships |
Member of the Board
|
|
6 of 6 |
|
19 of 19 |
|
100% |
|
Pengrowth Corporation (since 2005) |
Audit, Finance and Risk Committee (Chair)(12) |
|
8 of 8 |
|
|
|
|
|
|
Corporate Governance Committee |
|
3 of 3 |
|
|
|
|
|
|
Public Policy Committee |
|
2 of 2 |
|
|
|
|
|
|
Share and Share Equivalents Held as of March 5, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Meets Stock |
|
|
|
|
Total of |
|
Total Market Value of Common Shares, |
|
Minimum Shareholding |
|
Ownership |
Common |
|
Total DSUs and |
|
Common Shares, |
|
DSUs and RSUs(7) |
|
Requirements |
|
Guidelines? |
Shares |
|
RSUs |
|
DSUs and RSUs |
|
US$ |
|
CDN$ |
|
US$ |
|
CDN$ |
|
(8) |
35,000 |
|
31,435 |
|
66,435 |
|
1,379,312 |
|
1,575,174 |
|
175,131 |
|
200,000 |
|
Yes |
|
|
|
|
|
|
|
JOHN REID
Age: 62
Vancouver, British Columbia, Canada
Director since: September 2003
Independent
|
|
Mr. Reid is a corporate director. Mr. Reid held the position of President and Chief Executive Officer of
Terasen Inc., an energy distribution and transportation company, from November 1997 to November 2005. Prior
to this, he was Executive Vice President and Chief Financial Officer of Terasen for two years. |
|
|
|
|
|
|
|
|
|
Mr. Reid has an economics degree from the University of Newcastle upon Tyne in the United Kingdom and is a
Fellow of the British Columbia, England and Wales Institutes of Chartered Accountants. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total 2009 Attendance |
|
|
|
|
2009 |
|
at Board and Committee |
|
|
Board / Committee Memberships |
|
Attendance |
|
meetings |
|
Other Current Board Memberships |
Member of the Board
Audit, Finance and Risk Committee
Human Resources Committee (Chair)
Responsible Care Committee
|
|
6 of 6
7 of 8
4 of 4
3 of 3
|
|
20 of 21
|
|
|
95 |
% |
|
Corix Infrastructure Inc. (private) (since 2006)
Corix Water Products Inc. (private) (since 2006)
Finning International Inc. (since 2006) |
Share and Share Equivalents Held as of March 5, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Market Value of |
|
|
|
|
|
Meets Stock |
|
|
|
|
Total of |
|
Common Shares, |
|
Minimum Shareholding |
|
Ownership |
Common |
|
Total DSUs and |
|
Common Shares, |
|
DSUs and RSUs(7) |
|
Requirements |
|
Guidelines? |
Shares |
|
RSUs |
|
DSUs and RSUs |
|
US$ |
|
CDN$ |
|
US$ |
|
CDN$ |
|
(8) |
10,000 |
|
36,408 |
|
46,408 |
|
963,515 |
|
1,100,334 |
|
175,131 |
|
200,000 |
|
Yes |
8
|
|
|
|
|
|
|
JANICE RENNIE
Age: 52
Edmonton, Alberta, Canada
Director since: May 2006
Independent
|
|
Ms. Rennie is a corporate director. From 2004 to 2005, Ms. Rennie was Senior Vice
President, Human Resources and Organizational Effectiveness for EPCOR Utilities Inc. At
that time EPCOR built, owned and operated power plants, electrical transmission and
distribution networks, water and wastewater treatment facilities and infrastructure in
Canada and the United States. Prior to 2004, Ms. Rennie was Principal of Rennie &
Associates and held senior positions in a number of other private firms. Rennie &
Associates provided investment and related advice to small and mid-sized companies. |
|
|
|
|
|
|
|
|
|
Ms. Rennie holds a Bachelor of Commerce from the University of Alberta and is a Fellow of
the Institute of Chartered Accountants of Alberta. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total 2009 Attendance |
|
|
|
|
2009 |
|
at Board and Committee |
|
|
Board / Committee Memberships |
|
Attendance |
|
meetings |
|
Other Current Board Memberships |
Member of the Board
Audit, Finance and Risk Committee
Human Resources Committee
|
|
6 of 6
8 of 8
4 of 4
|
|
18 of 18
|
|
|
100 |
% |
|
Capital Power Corporation (since 2009)
Greystone Capital Management Inc. (private) (since 2003)
Matrikon Inc. (since 2003)
Teck Resources Limited (since 2007)
West Fraser Timber Co. Ltd. (since 2004) |
Share and Share Equivalents Held as of March 5, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Market Value of |
|
|
|
|
|
Meets Stock |
|
|
|
|
Total of |
|
Common Shares, |
|
Minimum Shareholding |
|
Ownership |
Common |
|
Total DSUs and |
|
Common Shares, |
|
DSUs and RSUs(7) |
|
Requirements |
|
Guidelines? |
Shares |
|
RSUs |
|
DSUs and RSUs |
|
US$ |
|
CDN$ |
|
US$ |
|
CDN$ |
|
(8) |
2,000 |
|
15,172 |
|
17,172 |
|
356,522 |
|
407,148 |
|
175,131 |
|
200,000 |
|
Yes |
|
|
|
|
|
|
|
MONICA SLOAN
Age: 55
Calgary, Alberta, Canada
Director since: September 2003
Independent
|
|
Ms. Sloan is a corporate director. She was Chief Executive Officer of Intervera Ltd. from January 2004 to
December 2008. Intervera provided data quality products and services to the energy industry. Prior to this
position Ms. Sloan was an Independent Consultant for ME Sloan Associates from October 1999.
Ms. Sloan holds a Master of Engineering from Stanford University and a Master of Business Administration
from the Harvard Graduate School of Business Administration. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total 2009 Attendance |
|
|
|
|
2009 |
|
at Board and Committee |
|
|
Board / Committee Memberships |
|
Attendance |
|
meetings |
|
Other Current Board Memberships |
Member of the Board
Corporate Governance Committee
Human Resources Committee
Responsible Care Committee
|
|
6 of 6
3 of 3
4 of 4
3 of 3
|
|
16 of 16
|
|
|
100 |
% |
|
Industrial Alliance Pacific Insurance and
Financial Services Inc. (since 2003) |
Share and Share Equivalents Held as of March 5, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Market Value of |
|
|
|
|
|
Meets Stock |
|
|
|
|
Total of |
|
Common Shares, |
|
Minimum Shareholding |
|
Ownership |
Common |
|
Total DSUs and |
|
Common Shares, |
|
DSUs and RSUs(7) |
|
Requirements |
|
Guidelines? |
Shares |
|
RSUs |
|
DSUs and RSUs |
|
US$ |
|
CDN$ |
|
US$ |
|
CDN$ |
|
(8) |
3,000 |
|
42,034 |
|
45,034 |
|
934,988 |
|
1,067,756 |
|
175,131 |
|
200,000 |
|
Yes |
|
|
|
(1) |
|
The number of Common Shares held includes Common Shares directly or indirectly beneficially
owned or under the control or direction of such nominee. |
|
(2) |
|
For information on Deferred Share Units, see Deferred Share Unit Plan (Director DSUs) on
page 26. |
|
(3) |
|
For information on Restricted Share Units, see Long-Term Incentive Awards Restricted Share
Unit Plan for Directors on page 25. |
|
(4) |
|
For information on Performance Share Units, see Performance Share Unit Plan on page 39.
Non-management directors do not participate in this plan. |
|
(5) |
|
Non-management directors ceased being granted stock options in 2003 and no non-management
director currently holds any stock options. |
|
(6) |
|
Mr. Aitken is not a member of any Committee, but attends all Committee meetings in his
capacity as President and Chief Executive Officer. |
|
(7) |
|
This value is calculated using $23.71, being the weighted average Canadian dollar closing
price of the Common Shares on the Toronto Stock Exchange (TSX) for the 90-day period ending
March 5, 2010. |
|
(8) |
|
See page 30 for more information on director share ownership guidelines. All new directors
have a reasonable period of time within which to meet their stock ownership guidelines. See
page 43 for Mr. Aitkens share ownership guidelines. |
|
(9) |
|
Mr. Choquette is not a member of any Committee, but attends all Committee meetings on an
ex-officio basis in his capacity as Chairman of the Board. |
|
(10) |
|
Mr. Mahaffy was a director of Stelco Inc., a Canadian steel producer, from 1993 to March
2006. In January 2004, Stelco Inc. announced that it had obtained an Order of the Ontario
Superior Court of Justice to initiate a court supervised restructuring under the Companies
Creditors Arrangement Act (the CCAA). Stelco Inc. emerged from the protection of the CCAA in
April 2006 and was acquired in October 2007 by a wholly owned subsidiary of the United States
Steel Corporation. |
|
(11) |
|
Mr. Poole resigned as a director of the Company in June 2003 and was reappointed in September
2003. |
|
(12) |
|
Mr. Poole has been designated as the audit committee financial expert. |
9
Summary of Board and Committee Meetings
For the 12 month period ending December 31, 2009
|
|
|
|
|
Board of Directors |
|
|
6 |
|
Audit, Finance and Risk Committee |
|
|
8 |
|
Corporate Governance Committee |
|
|
3 |
|
Human Resources Committee |
|
|
4 |
|
Public Policy Committee |
|
|
2 |
|
Responsible Care Committee |
|
|
3 |
|
Summary of Attendance of Directors at Board and Committee Meetings
For the 12 month period ending December 31, 2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
% |
|
|
|
|
|
Board |
|
% Board |
|
Committee |
|
Committee |
|
Total Board and Committee |
|
|
Meetings |
|
Meetings |
|
Meetings Attended |
|
Meetings |
|
Meetings Attended |
Director |
|
Attended |
|
Attended |
|
# |
|
Committee |
|
Attended |
|
# |
|
% |
Bruce Aitken(1) |
|
6 of 6 |
|
100% |
|
|
|
|
|
|
|
6 of 6 |
|
100% |
Howard Balloch |
|
6 of 6 |
|
100% |
|
3 of 3 |
|
Corporate Governance |
|
100% |
|
15 of 15 |
|
100% |
|
|
|
|
|
|
4 of 4 |
|
Human Resources |
|
100% |
|
|
|
|
|
|
|
|
|
|
2 of 2 (Chair) |
|
Public Policy |
|
100% |
|
|
|
|
Pierre Choquette(2) |
|
6 of 6 |
|
100% |
|
|
|
|
|
|
|
6 of 6 |
|
100% |
Phillip Cook(3) |
|
6 of 6 |
|
100% |
|
8 of 8 |
|
Audit, Finance and Risk |
|
100% |
|
19 of 19 |
|
100% |
|
|
|
|
|
|
2 of 2 |
|
Public Policy |
|
100% |
|
|
|
|
|
|
|
|
|
|
3 of 3 (Chair) |
|
Responsible Care |
|
100% |
|
|
|
|
Thomas Hamilton(4) |
|
6 of 6 |
|
100% |
|
5 of 5 |
|
Audit, Finance and Risk |
|
100% |
|
17 of 17 |
|
100% |
|
|
|
|
|
|
3 of 3 (Chair) |
|
Corporate Governance |
|
100% |
|
|
|
|
|
|
|
|
|
|
3 of 3 |
|
Responsible Care |
|
100% |
|
|
|
|
Robert Kostelnik |
|
6 of 6 |
|
100% |
|
2 of 2 |
|
Public Policy |
|
100% |
|
11 of 11 |
|
100% |
|
|
|
|
|
|
3 of 3 |
|
Responsible Care |
|
100% |
|
|
|
|
Douglas Mahaffy |
|
6 of 6 |
|
100% |
|
3 of 3 |
|
Corporate Governance |
|
100% |
|
15 of 15 |
|
100% |
|
|
|
|
|
|
4 of 4 |
|
Human Resources |
|
100% |
|
|
|
|
|
|
|
|
|
|
2 of 2 |
|
Public Policy |
|
100% |
|
|
|
|
A. Terence Poole |
|
6 of 6 |
|
100% |
|
8 of 8 (Chair) |
|
Audit, Finance and Risk |
|
100% |
|
19 of 19 |
|
100% |
|
|
|
|
|
|
3 of 3 |
|
Corporate Governance |
|
100% |
|
|
|
|
|
|
|
|
|
|
2 of 2 |
|
Public Policy |
|
100% |
|
|
|
|
John Reid |
|
6 of 6 |
|
100% |
|
7 of 8 |
|
Audit, Finance and Risk |
|
88% |
|
20 of 21 |
|
95% |
|
|
|
|
|
|
4 of 4 (Chair) |
|
Human Resources |
|
100% |
|
|
|
|
|
|
|
|
|
|
3 of 3 |
|
Responsible Care |
|
100% |
|
|
|
|
Janice Rennie |
|
6 of 6 |
|
100% |
|
8 of 8 |
|
Audit, Finance and Risk |
|
100% |
|
18 of 18 |
|
100% |
|
|
|
|
|
|
4 of 4 |
|
Human Resources |
|
100% |
|
|
|
|
Monica Sloan |
|
6 of 6 |
|
100% |
|
3 of 3 |
|
Corporate Governance |
|
100% |
|
16 of 16 |
|
100% |
|
|
|
|
|
|
4 of 4 |
|
Human Resources |
|
100% |
|
|
|
|
|
|
|
|
|
|
3 of 3 |
|
Responsible Care |
|
100% |
|
|
|
|
Total |
|
|
|
100% |
|
|
|
|
|
99% |
|
|
|
99% |
|
|
|
(1) |
|
In 2009, Mr. Aitken attended all Committee meetings in his capacity as President and Chief
Executive Officer of the Company. |
|
(2) |
|
Mr. Choquette attends Committee meetings on an ex officio basis in his capacity as Chairman
of the Board. In 2009 Mr. Choquette attended all Committee meetings with the exception of one
Audit, Finance and Risk Committee meeting in October. |
|
(3) |
|
Mr. Cook became Chair of the Responsible Care Committee in May 2009, when Mr. Graham Sweeney
retired from the Board. |
|
(4) |
|
Mr. Hamilton replaced Mr. Mahaffy as Chair of the Corporate Governance Committee in May 2009
and joined the Audit, Finance and Risk Committee in May 2009 and attended all meetings of the
Committee in 2009 after that time. |
10
REAPPOINTMENT AND REMUNERATION OF AUDITORS
The directors of the Company recommend the reappointment of KPMG LLP, Chartered Accountants,
Vancouver, as the auditors of the Company to hold office until the termination of the next annual
meeting of the Company. KPMG LLP has served as the auditors of the Company for more than five
years. As in past years, it is also recommended that the remuneration to be paid to the auditors be
determined by the directors of the Company.
The persons named as proxyholders in the accompanying proxy, if not expressly directed to the
contrary, will vote the Common Shares for which they have been appointed proxyholder to reappoint
KPMG LLP, Chartered Accountants, as the auditors of the Company and to authorize the directors to
determine the remuneration to be paid to the auditors.
Principal Accountant Fees and Services
Pre-Approval Policies and Procedures
The Companys Audit, Finance and Risk Committee (the Audit Committee) annually reviews and
approves the terms and scope of the external auditors engagement. The Audit Committee oversees the
Audit and Non-Audit Pre-Approval Policy, which sets forth the procedures and the conditions by
which permissible services proposed to be performed by KPMG LLP are pre-approved. The Audit
Committee has delegated to the Chair of the Audit Committee pre-approval authority for any services
not previously approved by the Audit Committee. All such services approved by the Chair of the
Audit Committee are subsequently reviewed by the Audit Committee.
All non-audit service engagements, regardless of the cost estimate, must be coordinated and
approved by the Chief Financial Officer to further ensure that adherence to this policy is
monitored.
Audit and Non-Audit Fees Billed by the Independent Auditors
Fees billed by KPMG LLP during the years ended December 31, 2009 and December 31, 2008 were as
follows:
|
|
|
|
|
|
|
|
|
US$000s |
|
2009 |
|
|
2008 |
|
Audit Fees |
|
|
1,429 |
|
|
|
1,409 |
|
Audit-Related Fees |
|
|
166 |
|
|
|
26 |
|
Tax Fees |
|
|
186 |
|
|
|
217 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
1,781 |
|
|
|
1,652 |
|
|
|
|
|
|
|
|
Each fee category is described below.
Audit Fees
Audit fees were billed for professional services rendered by the external auditors for the
audit of the Companys consolidated financial statements; statutory audits of the financial
statements of the Companys subsidiaries; quarterly reviews of the Companys financial statements;
consultations as to the accounting or disclosure treatment of transactions reflected in the
financial statements; and services associated with registration statements, prospectuses, periodic
reports and other documents filed with securities regulators.
Audit fees billed in 2009 and 2008 were in respect of an integrated audit performed by KPMG
LLP. The integrated audit encompasses an opinion on the fairness of presentation of the Companys
financial statements as well as an opinion on the effectiveness of the Companys internal controls
over financial reporting.
Audit-Related Fees
Audit-related fees were billed for professional services rendered by the auditors for
financial audits of employee benefit plans; procedures and audit or attest services not required by
statute or regulation; and consultations related to the Companys transition to international
financial reporting standards (IFRS) and the accounting or disclosure treatment of other
transactions.
Tax Fees
Tax fees were billed for professional services rendered for tax compliance and tax advice.
These services consisted of: tax compliance, including the review of tax returns; assistance in
completing routine tax schedules and calculations; and advisory services relating to domestic and
international taxation.
11
AMENDMENT OF STOCK OPTION PLAN
The Company has a Stock Option Plan (the Plan) under which options to purchase Common Shares
may be granted to key employees of the Company and its subsidiaries. Information regarding the Plan
is set out on pages 38 and 51 under Stock Option Plan.
Over the past many years the Company has reduced reliance on stock options as a reward and
retention tool. Prior to 2003, the Companys Long-Term Incentive Plan was exclusively comprised of
stock options for both executives and directors. Commencing in 2003, directors ceased to be granted
stock options and instead have received only non-dilutive share units and executives have received
a percentage of their long-term incentive awards as stock options with the remainder received in
the form of non-dilutive share units. In 2006, the Company adopted a Performance Share Unit (PSU)
Plan and since that time all executive officers and other employees who participate in the
Companys Long-Term Incentive Plan have received 50% of the value of their long-term incentive
awards in the form of PSUs and 50% in the form of stock options.
The Board recognizes the need to strike a proper balance between a long-term compensation
program for management employees to align their interests with those of shareholders and
shareholder concerns regarding dilution caused by the ongoing granting and exercising of options.
In late 2008, the Human Resources Committee determined that due to the Companys share buy back
program the number of Common Shares outstanding had steadily decreased over the past several years
and that, despite significant progress in reducing dilution by restructuring the Companys
Long-Term Incentive Plan to include first Restricted Share Units (RSUs) and later PSUs,
increasingly higher dilution would occur in the future if the then-current stock option grant
levels were maintained. In 2009, the Company received approval from shareholders to increase the
stock option reserve to provide sufficient options for the 2009 grant and potentially a 2010 grant.
However, the Human Resources Committee also requested that management review Long-Term Incentive
Plan design alternatives.
Accordingly, in 2009, Towers Perrin was retained to review Long-Term Incentive Plan design
alternatives and, based on a number of factors, including information provided by management as
well as by Towers Perrin, the Human Resources Committee endorsed, in concept, the restructuring of
the Long-Term Incentive Plan to provide for a combination of stock appreciation rights (SARs) and
PSUs. A SAR provides an employee with essentially the same compensation as the employee would have
received by exercising an option and immediately selling the underlying Common Share, but without
increasing the number of outstanding Common Shares (which would dilute the interests of
shareholders). The Human Resources Committee reviewed comprehensive information showing the impact
of implementing the proposed new SAR plan including the effect on CEO and executive compensation,
accounting, cash flow and stock option reserve, as well as a review of the personal tax impact for
employees in each jurisdiction in which the Company has employees.
In order to ensure that employees in all jurisdictions will not be tax disadvantaged by the
introduction of a SAR plan, management recommended to the Human Resources Committee that:
|
|
|
employees in all jurisdictions except for Canada, Belgium and Trinidad should receive
stand-alone SARs as the tax impact of switching from stock options to SARs in these
jurisdictions is neutral; |
|
|
|
|
employees in Belgium and Trinidad should continue to receive stand-alone stock options
as the tax treatment of SARs is disadvantageous compared to options; and |
|
|
|
|
employees in Canada should receive stock options with tandem SARs attached because
tandem SARs retain the tax attributes of stock options without the need for stock options
to be exercised.1 |
In January 2010, the Human Resources Committee and the Board approved these recommendations
and also approved a new SAR plan as well as amendments to the Plan to provide for stock options
with tandem SARs. In addition, the Board reaffirmed the policy that the value of the Long-Term
Incentive Plan in 2010 was to be delivered 50% in the form of SARs (or stock options with tandem
SARs or stand-alone stock options) and 50% as PSUs.
The table below shows the total number of stand-alone SARs, stock options with tandem SARs and
stand-alone stock options that were granted to employees on March 5, 2010. The Boards approval of
the amendments to the Companys Stock Option Plan to provide for tandem SARs and the grant of
tandem SARs on March 5, 2010 are subject to shareholder approval as described below under
Approvals Required.
|
|
|
1 |
|
Based on the federal budget tabled by the Canadian
government on March 4, 2010, in order for SARs to retain the same tax treatment
as options upon exercise by employees in Canada, the Company would have to
elect, for each issuance of SARs, to forego certain deductions available to the
Company. If the budget, as tabled, becomes law, the Company intends to make
this election for the options with tandem SARs granted by the Board on March 5,
2010. |
12
|
|
|
|
|
|
|
|
|
|
|
Number Granted |
|
|
% of Total Granted |
|
Type of LTI |
|
March 5, 2010 |
|
|
March 5, 2010 |
|
Stand-alone SARs |
|
|
394,065 |
|
|
|
32.6 |
% |
Stock options with tandem SARs (Canada)(1) |
|
|
725,505 |
|
|
|
60.0 |
% |
Stand-alone stock options (Belgium and Trinidad) |
|
|
89,250 |
|
|
|
7.4 |
% |
|
|
|
|
|
|
|
|
Total |
|
|
1,208,820 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The grant of tandem SARs is conditional upon shareholders approving the Stock
Option Plan Amendments (defined below) at the Meeting. |
The Proposed Amendments
The Board has approved an amended and restated Stock Option Plan (the Amended Option Plan).
The Amended Option Plan provides for future grants of either stand-alone stock options or stock
options with tandem SARs attached. The exercise of a tandem SAR will provide option holders with a
right to exchange the attached option for a cash payment approximately equal in value to the amount
that they would otherwise realize if they had exercised such option and immediately sold the
underlying Common Share.
Under the terms of the Amended Option Plan, a tandem SAR entitles the holder to surrender the
related option granted under the Amended Option Plan and to receive a cash amount equal to the
excess of the fair market value over the grant price of the related option, net of any
applicable withholding taxes and other required source deductions. The Amended Option Plan defines
grant price for this purpose as the US dollar equivalent of the closing price of a Common Share
on the Toronto Stock exchange (TSX) on the most recent day preceding the grant date upon which
Common Shares were traded on the TSX. The US dollar equivalent of the closing price shall be
calculated using the US Dollar/Canadian Dollar Daily Noon Rate as published by the Bank of Canada
on the same day that the closing price is established for the grant date. Fair market value means
the closing price of a Common Share on the Nasdaq Global Market (Nasdaq) on the most recent day
preceding the exercise date upon which Common Shares were traded on the Nasdaq. Tandem SARs are
granted under the Amended Option Plan in an amount equal to the number of options. Each exercise of
a tandem SAR automatically terminates the option attached to such SAR. Unexercised tandem SARs
terminate when the related option is exercised or the option terminates.
The Amended Option Plan provides that Common Shares subject to any option surrendered on
exercise of a tandem SAR will be credited to the Companys share reserve and will be available for
future options granted under the Amended Option Plan. Therefore, the exercise of tandem SARs will
reduce the need for further increases in the number of Common Shares reserved for options and will
decrease dilution.
Based on historical data, the Company believes that most employees will exercise the tandem
SARs instead of exercising the attached options. In the past, with stand-alone options, employees
have had the ability to perform a cashless exercise. A cashless exercise occurs where options are
exercised for Common Shares and then all of these shares are sold immediately. This enables the
option holder to convert options to cash without having to provide personal funds to acquire the
underlying Common Shares. The exercise of a tandem SAR is similar to a cashless option exercise and
provides the employee with essentially the same cash compensation that would have been received
through a cashless option exercise. Over the past five years, 96% of all options exercised by
employees of the Company were by way of cashless exercise. It is, therefore, anticipated that most
holders of options with tandem SARs will exercise the tandem SARs instead of the underlying
options. In addition, employees who hold options with tandem SARs will no longer have the ability
to perform a cashless exercise using options. Therefore, the easiest way for employees to convert
options to cash will be to exercise the tandem SARs.
In short, the exercise of tandem SARs (instead of underlying options) under the Amended Option
Plan provides essentially the same benefits to option holders under the existing Plan without
increasing dilution for existing shareholders. It requires the Company to fund the cash benefit of
a SAR from operating cash flow rather than issuing new Common Shares (and diluting existing
shareholders) when an option is exercised. The Board believes that this is a more sensible way to
fund long-term incentives to employees.
In addition, a minor amendment has been made to the Plan to clarify that the maximum number of
Common Shares issued to insiders of the Company pursuant to options under the Plan within any one
year period, or issuable to insiders of the Company pursuant to options under the Plan at any time,
must not, when combined with all of the Companys other security based compensation arrangements,
exceed 10% of the Companys total issued and outstanding securities.
13
Approvals Required
On March 5, 2010 the Board of Directors granted officers and employees in Canada 725,505
options to acquire Common Shares with tandem SARs attached. The grant of tandem SARs under the
Amended Stock Option Plan is conditional upon the amendments to the Plan as described above (Stock
Option Plan Amendments) being approved, to the extent necessary, by all applicable regulatory
authorities, including the TSX and the Nasdaq (collectively, the Exchanges). Under the
requirements of the Exchanges and, as described above, the terms of the Plan, the Stock Option Plan
Amendments must also be approved by the shareholders of the Company.
Consequently, at the Meeting, shareholders will be asked to consider and, if thought fit, pass
an ordinary resolution ratifying, confirming and approving the Stock Option Plan Amendments.
Shareholders wishing to receive a copy of the Amended Option Plan should contact the Corporate
Secretary of the Company at 604-661-2600. The text of the proposed resolution is set out in
Schedule A. This resolution must be passed by a simple majority of the votes cast by shareholders
entitled to vote in person or by proxy at the Meeting.
As described above, the Company is also adopting a separate SAR plan for employees who have
been granted stand-alone SARs. The TSX does not require that the separate SAR plan be approved by
shareholders, as it does not involve an amendment to the Stock Option Plan.
The Board of Directors unanimously recommends that shareholders vote FOR the resolution set
out in Schedule A. Unless instructed otherwise, the persons named in our form of proxy will vote
FOR the resolution.
SHAREHOLDER PROPOSAL REGARDING ANNUAL ADVISORY VOTE ON EXECUTIVE COMPENSATION
The Company has received a shareholder proposal related to an advisory vote on executive
compensation. The Board of Directors unanimously recommends that shareholders vote AGAINST this
resolution. Unless instructed otherwise, the persons named in our form of proxy will vote AGAINST
the resolution. Please see Schedule B to this Information Circular for complete information
regarding this proposal.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
None of the directors or officers of the Company, no proposed nominee for election as a
director of the Company, none of the persons who have been directors or officers of the Company at
any time since the beginning of the Companys last completed financial year and no associate or
affiliate of any of the foregoing has any material interest, direct or indirect, in any matter to
be acted upon at the Meeting, other than the election of directors and the approval of the Stock
Option Plan Amendments. Some of the officers of the Company are eligible to be granted options with
tandem SARs in the future under the Stock Option Plan. As a result, they may be considered to have
an interest in the approval of the Stock Option Plan Amendments. In addition, certain officers of
the Company were granted options with tandem SARs on March 5, 2010, and the issuance of such tandem
SARs is conditional upon the Stock Option Plan Amendments being approved by shareholders.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
None of the directors or officers of the Company, no director or officer of a body corporate
that is itself an insider or a subsidiary of the Company, no person or company who beneficially
owns, directly or indirectly, voting securities of the Company or who exercised control or
direction over voting securities of the Company or a combination of both carrying more than 10% of
the voting rights attached to any class of outstanding voting securities of the Company entitled to
vote in connection with any matters being proposed for consideration at the Meeting, no proposed
director or nominee for election as a director of the Company and no associate or affiliate of any
of the foregoing has or had any material interest, direct or indirect, in any transaction or
proposed transaction since the beginning of the Companys last financial year that has materially
affected or would or could materially affect the Company or any of its subsidiaries.
14
PART III CORPORATE GOVERNANCE
Statement of Corporate Governance Practices
Corporate governance is a key priority for the Company. We define corporate governance as
having the appropriate processes and structures in place to ensure that our business is managed in
the best interests of our shareholders while keeping in mind the interests of all stakeholders. We
believe good corporate governance is critical to the Companys effective, efficient and prudent
operation.
The Company is a Canadian reporting issuer with its Common Shares listed on the TSX, the
Nasdaq and the Foreign Securities Market of the Santiago Stock Exchange of Chile. In Canada, we are
subject to National Instrument 58-101 Disclosure of Corporate Governance Practices (the
Disclosure Instrument) and National Policy 58-201 Corporate Governance Guidelines (the
Guidelines). The Disclosure Instrument requires us to disclose certain corporate governance
practices that we have adopted, while the Guidelines provide guidance on various corporate
governance practices that companies like ours should adopt. The Company also closely monitors the
development of corporate governance issues in Canada and adopts best practices where such practices
are aligned with our values and our goal of continuous improvement. A brief description of our
corporate governance practices, with reference to the areas set out in the Disclosure Instrument
and the Guidelines, follows.
1. Board of Directors
The Board has adopted a set of Corporate Governance Principles to provide for a system of
principled goal-setting, effective decision-making and ethical actions. A copy of the Corporate
Governance Principles can be found in Schedule C attached to this Information Circular and on our
website.
2010 Board Objectives
Every year the Board of Directors establishes an annual set of Board Objectives. In late
2009, the Board established several key objectives for 2010 including:
|
|
|
focus on developments in each of the key production regions of Chile, New Zealand, Egypt
and Trinidad, particularly with respect to gas exploration and development in Chile and New
Zealand and the completion and start-up of the new Egypt methanol facility; |
|
|
|
|
closely monitor cash management and liquidity to enable the Company to execute its
business strategy; |
|
|
|
|
focus attention on the reliability of plant assets; and |
|
|
|
|
provide increased focus on our director education program, including more in-depth
sessions on key aspects of the business and the industry. |
The status of and future actions for each objective are discussed at each Board meeting.
Committees of the Board of Directors
The Board has established five standing Committees with written mandates defining their
responsibilities and a requirement to report regularly to the Board. All Committee members have
been determined to be independent in accordance with Nasdaq rules and Canadian securities
regulations and no Committee member was, during 2009, or is currently, an officer or employee of
the Company or any of its subsidiaries.
The following table lists each of our Board Committees, its members and a summary of its key
responsibilities.
15
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Meetings |
|
Overall |
|
|
|
|
|
|
in 2009 |
|
Attendance |
|
|
Committee |
|
Members |
|
(#) |
|
% |
|
Summary of Key Responsibilities |
Audit, Finance and Risk
Committee(1)
|
|
A. Terence Poole (Chair)(2)
Phillip Cook Thomas Hamilton
|
|
|
8 |
|
|
|
97 |
% |
|
assisting the Board in fulfilling its oversight responsibility relating to: |
|
|
John Reid Janice Rennie |
|
|
|
|
|
|
|
|
|
the integrity of the Companys financial statements |
|
|
|
|
|
|
|
|
|
|
|
|
the financial reporting process |
|
|
|
|
|
|
|
|
|
|
|
|
systems of internal accounting and financial controls |
|
|
|
|
|
|
|
|
|
|
|
|
professional qualifications and independence of the external auditors |
|
|
|
|
|
|
|
|
|
|
|
|
performance of the external auditors |
|
|
|
|
|
|
|
|
|
|
|
|
risk management processes |
|
|
|
|
|
|
|
|
|
|
|
|
financing plans and pension plans |
|
|
|
|
|
|
|
|
|
|
|
|
compliance by the Company with ethics policies and legal and regulatory requirements |
|
|
|
|
|
|
|
|
|
|
|
|
|
Corporate Governance
Committee
|
|
Thomas Hamilton (Chair)
Howard Balloch
Douglas Mahaffy A. Terence Poole Monica Sloan
|
|
|
3 |
|
|
|
100 |
% |
|
establishing the appropriate composition and governance
of the Board, including compensation of all non-management
directors and oversight of the director education program |
|
|
|
|
|
|
|
|
|
|
|
|
recommending nominees for election or appointment as directors |
|
|
|
|
|
|
|
|
|
|
|
|
annually assessing and enhancing the performance of the
Board, Board Committees and Board members |
|
|
|
|
|
|
|
|
|
|
|
|
shaping the corporate governance of the Company and
developing corporate governance principles for the Company |
|
|
|
|
|
|
|
|
|
|
|
|
monitoring compliance by the Company with ethics
policies and legal and regulatory requirements |
|
|
|
|
|
|
|
|
|
|
|
|
establishing and reviewing annually, the terms of
reference for the Chairman of the Board, the Committee
Chairs and individual directors. |
|
|
|
|
|
|
|
|
|
|
|
|
|
Human Resources
Committee
|
|
John Reid (Chair)
Howard Balloch Douglas Mahaffy
|
|
|
4 |
|
|
|
100 |
% |
|
approving the goals and objectives of the CEO and
evaluating the CEOs performance |
|
|
Janice Rennie Monica Sloan
|
|
|
|
|
|
|
|
|
|
reviewing and recommending to the Board for approval the
remuneration of the Companys senior executives |
|
|
|
|
|
|
|
|
|
|
|
|
approving the remuneration of all other employees on an
aggregate basis |
|
|
|
|
|
|
|
|
|
|
|
|
approving the executive compensation discussion and
analysis |
|
|
|
|
|
|
|
|
|
|
|
|
reporting on the Companys organizational structure,
officer succession plans, total compensation practices,
human resource policies and executive development programs |
|
|
|
|
|
|
|
|
|
|
|
|
recommending grants and administrative matters in
connection with the Long-Term Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
reviewing the operations and administration of the
Companys retirement plans |
|
|
|
|
|
|
|
|
|
|
|
|
|
Public Policy Committee
|
|
Howard Balloch (Chair)
Phillip Cook
Thomas Hamilton
Robert Kostelnik
A. Terence Poole
|
|
|
2 |
|
|
|
100 |
% |
|
reviewing public policy matters that have a significant
impact on the Company, including those relating to
government relations and public affairs |
|
|
|
|
|
|
|
|
|
|
|
|
|
Responsible Care
Committee
|
|
Phillip Cook (Chair)
Thomas Hamilton
Robert Kostelnik
|
|
|
3 |
|
|
|
100 |
% |
|
reviewing matters relating to the environment and
occupational health and safety issues that impact
significantly on the Company |
|
|
John Reid
Monica Sloan
|
|
|
|
|
|
|
|
|
|
overseeing
the Companys Responsible Care ® Policy and
Social Responsibility Policy |
|
|
|
|
|
|
|
|
|
|
|
|
reviewing the policies and standards that are in place
to ensure that the Company is carrying out all of its
operations in accordance with the principles of
Responsible Care ® |
|
|
|
(1) |
|
The mandate of the Audit, Finance and Risk Committee, together with the relevant education
and experience of its members and other Committee information, may be found in the Audit
Committee Information section of the Companys Annual Information Form dated March 16, 2010. |
|
(2) |
|
Mr. Poole is the audit committee financial expert. |
16
Director Independence
Independence Status of Directors
|
|
|
|
|
|
|
Name |
|
Management |
|
Independent |
|
Not Independent |
Bruce Aitken
|
|
x |
|
|
|
|
Howard Balloch
|
|
|
|
x |
|
|
Pierre Choquette
|
|
|
|
x |
|
|
Phillip Cook
|
|
|
|
x |
|
|
Thomas Hamilton
|
|
|
|
x |
|
|
Robert Kostelnik
|
|
|
|
x |
|
|
Douglas Mahaffy
|
|
|
|
x |
|
|
A. Terence Poole
|
|
|
|
x |
|
|
John Reid
|
|
|
|
x |
|
|
Janice Rennie
|
|
|
|
x |
|
|
Monica Sloan
|
|
|
|
x |
|
|
Ten of the 11 nominees who are standing for election to the Companys Board have been
determined by the Board to be independent in accordance with Nasdaq rules and the Disclosure
Instrument. Mr. Aitken is the President and Chief Executive Officer of the Company and is therefore
not independent.
In accordance with section 6 of our Corporate Governance Principles, the Board must be
composed of a substantial majority of independent directors. The mandates of the Audit, Finance and
Risk Committee and Corporate Governance Committee state that these committees must be composed
wholly of independent directors. The mandate of the Human Resources Committee states that no
committee member shall be an officer of the Company. In addition, Section 5 of the Corporate
Governance Principles provides that if the Chairman of the Board is not independent, the
independent directors on the Board shall select from among themselves a Lead Independent Director.
All Committees of the Board are currently constituted exclusively of independent directors.
Mr. Aitken, in his capacity as President and Chief Executive Officer of the Company, and Mr.
Choquette, in his capacity as Chairman of the Board, attend Committee meetings.
Other Directorships and Interlocking Relationships
Several of the nominees are directors of other reporting issuers. For details, please refer to
the biographies for each nominee under Election of Directors. Mr. Choquette and Mr. Mahaffy
currently serve together on the board of the Canada Pension Plan Investment Board (CPP), the
Investment Committee of CPP and the Human Resources and Compensation Committee of CPP. Mr.
Choquette has been a member of the CPP board since February 2008 and Mr. Mahaffy since October
2009.
Other than Mr. Choquette and Mr. Mahaffy, there were no nominees who served together as
directors on the boards of other corporations or acted together as trustees for other entities
during 2009.
In Camera Sessions
Following each in-person meeting of the Board and of the Audit, Finance and Risk Committee and
the Human Resources Committee, the independent directors hold regularly scheduled in camera
sessions at which non-independent directors and members of management are not in attendance. In
camera sessions also follow most other Committee meetings. In 2009, the Board held six in-person
meetings, the Audit, Finance and Risk Committee held six in-person meetings and the Human Resources
Committee held four in-person meetings. In camera sessions were held following each in-person
meeting.
Meeting Attendance Records
The cumulative Board and Committee meeting attendance rate for all directors in 2009 was 99%.
For information concerning the number of Board and Committee meetings held in 2009, as well as the
attendance record of each director for those meetings, see the chart on page 10.
17
2. Board Mandate
Section 3 of the Companys Corporate Governance Principles include the Board mandate that
describes the Boards responsibilities. A copy of the Corporate Governance Principles can be found
in Schedule C attached to this Information Circular and on our website.
3. Position Descriptions
Board Chairman and Committee Chairs
The Board has developed written position descriptions (which we call Terms of Reference) for
the Chairman of the Board and each Committee Chair. The Terms of Reference for both the Chairman of
the Board and for Committee Chairs can be found on our website.
Individual Directors
The Board has developed written Terms of Reference for individual directors that can be found
on our website. Section 4 of the Corporate Governance Principles also sets out the responsibilities
of each director.
Chief Executive Officer (CEO)
The CEO has a written position description that sets out the positions key responsibilities.
In addition, the CEO has specific annual corporate and personal performance objectives and
incentive compensation targets that he is responsible for meeting. These objectives and targets are
reviewed, approved and tracked during the year by the Board through the Human Resources Committee.
See Short-Term Incentive Plan commencing on page 33 for more complete information on these
objectives and targets.
Retirement Policy
The Board of Directors has determined that there should not be a mandatory retirement age for
directors and the Corporate Governance Principles establish that there should not be cumulative
term limits for directors. Section 6 of the Companys Corporate Governance Principles reflects this
policy and states as follows:
|
|
|
Cumulative term limits for directors should not be established as this could have the
effect of forcing directors off the Board who have gained a deep and detailed knowledge
of the Companys operations and business affairs. At the same time, the value of some
turnover in Board membership to provide an ongoing input of fresh ideas and new
knowledge is recognized. The Corporate Governance Committee shall review annually the
membership of the Board to enable the Board to manage its overall composition and
maintain a balance of directors to ensure long-term continuity. |
4. Orientation and Continuing Education
To familiarize directors with the role of the Board, its Committees, the directors and the
nature and operation of the Companys business, all directors are provided with a directors manual
in the form of a CD that contains information covering a wide range of topics including:
|
|
|
Duties of directors and directors liabilities |
|
|
|
Board and committee governance documents |
|
|
|
The Companys Code of Business Conduct and Vision and Core Values |
|
|
|
Strategic plans, operational reports, marketing reports and budgets |
|
|
|
Important corporate policies |
|
|
|
Recent regulatory filings and analyst reports |
|
|
|
Information on our corporate and organizational structure |
CDs containing updated information are provided to all directors on an ongoing basis. In
addition, the Company encourages directors to meet with senior management and to visit our
operations and plant locations.
18
The Board recognizes the importance of ongoing education for directors. Section 4 of the
Companys Corporate Governance Principles states that directors are encouraged to attend seminars,
conferences and other continuing education programs to help ensure that they stay current on
relevant issues such as corporate governance, financial and accounting practices and corporate
ethics. The Company and all of our directors are members of the Institute of Corporate Directors
(ICD) and the Company pays the cost of this membership for each director. Many of our directors
have attended courses and programs offered by ICD. The Company also encourages directors to attend
other appropriate continuing education programs and the Company contributes to the cost of such
programs. As well, written materials that are likely to be of interest to directors and that have
been published in periodicals, newspapers or by legal or accounting firms are routinely forwarded
to directors. Such materials are often also included in a supplemental reading section in Board
and Committee books.
As one of its key objectives for 2010, the Board has decided to put increased focus on the
director education program. The Corporate Governance Committee is responsible for overseeing the
program and the Committee has determined, based on feedback from all directors, that the program
should focus primarily on providing the directors with more in-depth information about key aspects
of the business, including the material risks and opportunities facing the Company and the
industry. Each year directors are asked to provide input into the agenda for the following years
education program. The Committee reviews this input and decides on the areas of focus for the
program. Management schedules presentations and seminars covering these areas, some of which are
presented by management and others by external consultants or experts.
The Board received a number of presentations in 2009 focused on deepening the Boards
knowledge of the business, the industry and the key risks and opportunities facing the Company as
well as regulatory changes materially impacting the Company, such as the Companys transition to
IFRS. The Board also conducts an annual one-day strategy session that provides detailed information
on the business environment and trends affecting the Company. In addition, Board meetings are
periodically held at a location where the Company has methanol production operations or significant
commercial activities. These site visits give directors an extended opportunity to interact with
customers, business associates, government officials and high potential employees; tour facilities
and gain an in-depth understanding of our global operations.
5. Ethical Business Conduct
Code of Business Conduct
The Company has a written Code of Business Conduct (the Code) that applies to all employees,
officers and directors. It provides a set of standards meant to help them avoid wrongdoing and to
promote honest and ethical behaviour while conducting the Companys business. The Code also
establishes a confidential whistle-blower hotline for reporting suspected violations of the Code.
The Code is reviewed annually by the Board. A copy of the Code may be found on our website. A
printed version is also available upon request to the Corporate Secretary of the Company.
The Board monitors compliance with the Code primarily through the Audit, Finance and Risk
Committee and the Corporate Governance Committee. These committees receive regular updates on
matters relating to the Code, including an annual report on the activities undertaken by management
to maintain and increase Code awareness throughout the organization and the results of surveys
designed to determine employee awareness of the Code.
The Code states that suspected Code violations, whether received through the whistle-blower
hotline or otherwise, are to be reported to the legal department and the General Counsel shall
investigate the matter. The Corporate Governance Committee is made aware of all such reports.
Furthermore, the Chair of the Audit, Finance and Risk Committee is advised of all reports that
concern accounting or audit matters and the Chair of that Committee and the General Counsel
together determine how such a matter should be investigated and by whom.
No material change report has been filed since the beginning of the Companys most recently
completed financial year that pertains to any conduct of a director or executive officer that
constitutes a departure from the Code.
Transactions Involving Directors or Officers
The Code of Business Conduct contains a specific provision relating to the need for directors,
officers and all employees to avoid conflicts of interest with the Company. Furthermore, the
Corporate Governance Committee is mandated to consider questions of independence and possible
conflicts of interest of directors and officers. To that end, each director and officer completes
an annual questionnaire in which they report on all transactions material to the Company in which
they have a material interest. A report of all transactions involving the Company and the directors
and executive officers is provided to the Corporate Governance Committee.
19
CEO Trading Policy
The Company has a policy stating that if the President and Chief Executive Officer intends to
sell securities of the Company or exercise options, a press release will be issued no less than
five business days in advance of the date of the intended transaction. The press release shall
contain information that includes the maximum amount of shares or options intended to be sold or
exercised, the expected date of the transaction, the approximate number of Common Shares the
President and CEO will hold after the intended transaction, the share ownership guideline
applicable to the President and CEO and whether it is reasonably expected that the President and
CEO will meet the guideline immediately after the anticipated transaction.
Recoupment Policy
In late 2009, the Board approved a Recoupment Policy that provides for the forfeiture of
options, shares or share units or repayment of cash compensation received by employees in certain
circumstances where the employee is involved in wrongdoing. For more information on this policy,
please see page 41.
Other Measures
The Board takes other steps to encourage and promote a culture of ethical business conduct.
First, section 3 of the Companys Corporate Governance Principles states that the Board has an
obligation to satisfy itself as to the integrity of the CEO and other executive officers and that
they are creating a culture of integrity throughout the organization. On an annual basis, the
Corporate Governance Committee considers and reports to the Board on this issue. In addition, the
Board has adopted a Social Responsibility Policy that covers a host of activities such as social
investment, governance, employee engagement and development and community involvement and creates a
linkage with the Companys firmly established Responsible Care® ethic.
The Company also has several other policies governing ethical business conduct, including a
Corrupt Payments Prevention Policy, a Political Donation Policy, a Corporate Gifts and
Entertainment Policy and a Confidential Information and Trading in Securities Policy. The Corrupt
Payments Prevention Policy prohibits the payment of bribes and kickbacks by the Companys employees
and agents. The Political Donation Policy prohibits all political donations unless they are
specifically approved in advance by the Companys President and CEO. The Corporate Gifts and
Entertainment Policy provides guidelines to Company employees on the appropriateness of gifts,
gratuities or entertainment that may be offered to or accepted from third parties with whom the
Company has commercial relations. The Confidential Information and Trading in Securities Policy
provides guidelines to employees with respect to the treatment of confidential information and
advises insiders of the Company when it is permissible to trade securities of the Company. This
policy also prohibits insiders from engaging in short selling of the Companys securities, trading
in put or call options on the Companys securities or entering into equity monetization
arrangements related to the Companys securities.
6. Board Renewal
Nominating Committee and Nomination Process
The Board has established the Corporate Governance Committee as its nominating committee. The
Committee is composed entirely of independent directors. A summary of the key responsibilities of
the Corporate Governance Committee can be found under Committees of the Board of Directors
beginning on page 15.
The Committee is responsible for identifying new candidates to stand as nominees for election
or appointment as directors to our Board of Directors. The Committee uses a Board skills matrix to
assist in this process. On an annual basis, the Committee reviews a matrix that sets out the
various skills and experience considered to be desirable for the Board to possess in the context of
the Companys strategic direction. The Committee then assesses the skills and experience of each
current Board member against this matrix. When completed, the matrix helps the Committee identify
any skills or experience gaps and provides the basis for a search to be conducted for new directors
to fill any gaps. Below is a summary of the current Board skills matrix that sets out the various
skills and experience categories and the Committees determination as to how many directors on the
Board should possess those skills and experience. The Committee has reviewed all of the skills and
experience of the current Board members against the matrix and has determined that the target
numbers have been met.
20
|
|
|
|
|
|
|
Target Number of |
|
|
|
Non-Management |
|
Skills & Experience |
|
Directors |
|
Leadership |
|
|
3-4 |
|
Commodity experience |
|
|
3-4 |
|
Global chemical industry experience |
|
|
3+ |
|
CFO or retired audit partner |
|
|
2 |
|
Capital markets |
|
|
1 |
|
Government affairs |
|
|
1 |
|
Previous board experience |
|
|
7+ |
|
Environmental |
|
|
2-3 |
|
International experience |
|
|
5-6 |
|
Energy |
|
|
1-2 |
|
In identifying potential director candidates, the Committee takes into account a broad variety
of factors it considers appropriate, including skills, independence, financial acumen, board
dynamics and personal characteristics. Desirable individual characteristics include integrity,
credibility, the ability to generate public confidence and maintain the goodwill and confidence of
our shareholders, sound and independent business judgment, general good health and the capability
and willingness to travel to, attend and contribute at Board functions on a regular basis.
Background checks, as appropriate, are completed prior to nomination.
Suitable director candidates have, over the past several years, been identified primarily
through the use of an executive search firm retained under the authority of the Committee. The
selection process is led by the Chair of the Committee but all Committee members and the Chairman
of the Board are routinely updated on the process and the individuals being considered. The
Committee Chair, the Board Chairman and the CEO meet in person with the candidate to discuss his or
her interest and ability to devote the time and resources required to meet the Companys
expectations for directors. The recommended candidate is then formally considered by the Committee
and, if approved, the candidate is recommended to the Board.
Over the last several years, the Board has focused on renewal and this is illustrated by the
chart below. Since 2004, six directors have retired and seven new directors have joined the Board.
Board Tenure
as at March 5, 2010
In keeping with our focus on Board renewal, Mr. Choquette, the current Chairman of the Board,
has announced his intention to resign as Chairman effective May 1, 2010. Mr. Hamilton will become
the Chairman of the Board effective May 1, 2010 assuming that he is re-elected at the Meeting on
April 29, 2010. Mr. Choquette will remain as a director of the Company assuming he is also
re-elected at the Meeting.
21
Majority Voting for Directors
In 2006, the Board adopted a policy that states that any nominee for election as a director at
an Annual General Meeting for whom the number of votes withheld exceeds the number of votes cast in
his or her favour will be deemed not to have received the support of shareholders. A director
elected in such circumstances will tender his or her resignation to the Chair of the Corporate
Governance Committee and that Committee will review the matter and make a recommendation to the
Board. The Board will, within 90 days of the Annual General Meeting, issue a public release either
announcing the resignation of the director or justifying its decision not to accept the
resignation.
If the resignation is accepted, the Board may appoint a new director to fill the vacancy
created by the resignation. This policy applies only to uncontested director elections, meaning
elections where the number of nominees for director is equal to the number of directors to be
elected.
7. Director and Officer Compensation
Director and officer compensation is determined by the Board. The process followed for
determining director compensation is described commencing on page 24 and the process for
determining executive compensation is described commencing on page 32.
8. Shareholder Survey on Executive Compensation
The Board appreciates the importance that shareholders place on executive compensation and
believes that it is important to engage shareholders on this topic. With this in mind, in late 2009
the Board decided to implement a web-based survey to enable our shareholders to provide feedback on
our approach to executive compensation as disclosed in this Information Circular. The survey is
available to shareholders in the Investor Relations section of our website (www.methanex.com)
between March 26, 2010 (the date that this Information Circular is filed with securities
regulators) until June 30, 2010. In order to submit comments, you will be asked to provide your
name and confirm that you are a current shareholder. Shareholders may comment generally or on
specific aspects of our executive compensation and may provide as much detail as they wish.
Shareholders who choose to provide an e-mail address may be contacted in order for the Board to
better understand their particular concerns. All comments will be provided to the Chair of the
Human Resources Committee and discussed at the July 2010 Board meeting to determine what actions
are to be taken to address concerns raised. We will provide a report on this process in our annual
disclosure documents next year. We intend to run this web-based survey on an annual basis.
9. Assessments
The Companys Corporate Governance Principles state as follows:
|
|
|
Performance as a director is the main criterion for determining a directors ongoing
service on the Board. To assist in determining performance, each director will take
part in an annual performance evaluation process which shall include a self-evaluation
and a confidential discussion with the Chairman. |
Our Board of Directors conducts an annual performance evaluation and the Corporate Governance
Committee oversees the process. The process is designed to evaluate the effectiveness and
contribution of the Board, its Committees and individual directors. Results of the process are
reported to the Board.
The Company has carried out annual evaluation processes for a number of years. In 2009, the
process included the following:
(i) Evaluation of the Chairman of the Board
Directors were provided with an opportunity to evaluate the Chairman of the Boards
performance and to make suggestions for improvement. Directors rated the Chairman of the Board and
provided comments on issues that addressed the conduct of Board meetings, leadership issues and the
Chairmans ability to facilitate positive contributions from other directors. Results were
tabulated by the Corporate Secretary and were provided to the Chair of the Corporate Governance
Committee who then had a private conversation with the Chairman of the Board. The content of that
conversation was reported by the Chair of the Corporate Governance Committee to the full Committee
at its November 2009 meeting.
22
(ii) Evaluation of the Board as a Whole
Directors were provided with an opportunity to evaluate how the Board and its committees are
operating and to make suggestions for improvement. Directors provided ratings and comments on a
number of criteria including:
|
|
|
the mix of skills, experience and diversity among board members as well as utilization
of such skills and experience; |
|
|
|
the process for selecting new directors; |
|
|
|
communication with management and sufficiency of information provided to directors to
enable them to monitor results, identify areas of risk and understand important industry
issues and trends; |
|
|
|
understanding of the Companys strategic objectives, the industry and the competitive
environment as well as key risks faced by the Company; |
|
|
|
the strategic planning process, budget planning process and the integrity of internal
controls and management information systems; |
|
|
|
the processes for determining the CEOs performance measures and compensation as well as
all management compensation; and |
|
|
|
succession planning and employee training programs. |
A separate section addressed the Boards committees and included questions such as the
appropriateness of the current committee structure and the quality of reporting from committees to
the full Board. Results were tabulated by the Corporate Secretary, provided to the Chairman of the
Board and the Chair of the Corporate Governance Committee and then presented to the Corporate
Governance Committee at its November 2009 meeting.
(iii) Evaluation of Individual Directors
Directors were provided with an opportunity to evaluate their own effectiveness, comment on
their peers effectiveness and have a private conversation with the Chairman of the Board regarding
their performance and the performance of their fellow directors. Directors evaluated themselves and
their peers based on a number of criteria relating to their effectiveness as Company directors,
including their understanding of the business, contribution on strategic issues, interaction with
management and areas of personal strength. The Corporate Secretary received all questionnaires and
each director was provided with an individualized report that included the comments received
regarding that directors performance from peers (on an anonymous basis). These reports were also
provided to the Chairman of the Board who then conducted a confidential discussion with each
director. The Chairman of the Board reported to the Corporate Governance Committee at its November
2009 meeting regarding this process.
In addition, each Committee conducts an annual mandate assurance review in which it reviews
the appropriateness of its own mandate and evaluates whether it is acting in compliance with its
mandate. The Corporate Governance Committee is responsible for annually reviewing the mandates and
the performance of each Committee.
10. Management Succession Planning
The Company has detailed succession plans for each executive officer and each of such
officers direct reports. For more information on the Companys succession planning process, please
see page 32.
11. Boards Role in Risk Management Process
The Boards mandate (which is set out in section 3 of the Corporate Governance Principles)
provides that the Board is responsible for identifying and overseeing the implementation of systems
to manage the principal risks of the Companys business. The Audit, Finance and Risk Committees
mandate also states that the Committee is responsible for reviewing with management, at least
annually, the Companys processes to identify, monitor, evaluate and address important
enterprise-wide strategic and business risks.
Management annually undertakes a formal risk review process that includes identifying the
principal strategic risks of the Company, assessing the Companys strategy to mitigate each risk,
and determining accountability. The results of this process are documented and reviewed and
discussed by the Audit, Finance and Risk Committee and the Board. In addition, the Board, through
its Committees, oversees the Companys risk management strategies and programs, including insurance
programs, related to the Companys key operational risks such as health and safety, shipping and
financial risks.
23
PART IV COMPENSATION
COMPENSATION OF DIRECTORS
Objective and Design of the Director Compensation Program
We are the worlds largest supplier of methanol with sales and operations around the globe and
revenues of US $1.2 billion in 2009. As such, the main objective of the Companys director
compensation program is to attract and retain directors with international experience, a broad
range of relevant skills and knowledge, and the ability to successfully carry out the Boards
mandate, which includes reviewing and approving the Companys strategic plan. The Boards mandate
can be found in section 3 of our Corporate Governance Principles which are attached to this
Information Circular as Schedule C and can also be found on our website at www.methanex.com.
Directors of the Company are required to devote significant time and energy to the performance
of their duties. Our Corporate Governance Principles set forth an extensive list of
responsibilities and expectations for the Board as a whole and for each individual director.
Directors are expected to prepare for and attend an average of six Board meetings per year,
participate on at least two committees and ensure that they stay informed about the Companys
business and the rapidly changing global business environment and regulatory requirements.
Therefore, to attract and retain experienced, skilled and knowledgeable directors that are willing
and able to meet these expectations, the Board believes that the Company must offer a competitive
compensation package.
Our director compensation program is designed primarily to:
|
|
|
compensate directors for applying their knowledge, skills and experience in the
performance of their duties; |
|
|
|
align the actions and economic interests of the directors with the interests of
long-term shareholders; and |
|
|
|
encourage directors to stay on the Board for a significant period of time. |
Director compensation is paid only to non-management directors and is comprised primarily of
cash fees (annual retainer, meeting fees, Chair fees and travel fees) and a share-based, long-term
incentive award. Non-management directors are not eligible to receive stock options under the terms
of the Companys current Stock Option Plan. The Directors Total Compensation table on page 27 sets
out the total compensation earned by the directors in 2009.
As part of this compensation program, the Company has also instituted share ownership
guidelines for directors. The guidelines state that each non-management director is to own shares
having a value equal to at least five times his or her annual retainer. See Directors Share
Ownership Guidelines on page 30 for more details. The Board believes that share ownership
guidelines further promote the objectives of director retention and alignment with long-term
shareholders.
Process for Determining Director Compensation
The Corporate Governance Committee, composed entirely of independent directors, is responsible
for annually recommending to the Board for approval the target compensation for the independent
directors, including the appropriate compensation elements and the target compensation for each
element.
The Committee reviews director compensation at least every two years. As part of this process,
the Committee reviews publicly filed compensation documents as well as director compensation
surveys and reports published in Canada by reputable compensation consultants, to ensure that our
director compensation is comparable to, and competitive with, the comparator group (discussed
below) as well as other large Canadian public companies. In addition, the Committee may hire an
external consultant to assist with the review process.
During the most recent director compensation review conducted in November 2009, the Committee
reconfirmed that the target compensation level for directors should be the 50th percentile of a
group of North American-based chemical companies with international operations. The comparator
group of companies, which are listed below, were chosen by the Committee because, similar to the
Company, they were all North American-based chemical companies with international operations:
|
|
|
|
|
|
|
Agrium Inc.
|
|
Chemtura Corporation
|
|
Koppers Inc
|
|
Potash Corporation |
Ashland Inc.
|
|
Cytec Industries Inc.
|
|
Westlake Chemical Corporation
|
|
Spartech Corporation |
Cabot Corporation
|
|
FMC Corporation
|
|
Olin Corporation
|
|
Terra Industries Inc. |
Celanese Corporation
|
|
Hercules Inc. (now Ashland Inc.)
|
|
PolyOne Corporation |
|
|
24
Based on the Committees review, target compensation levels for directors were unchanged for
2010. The Committee also determined during its most recent review that the key elements of the
Companys compensation program annual retainer, meeting fees, Chair fees, travel fees and
share-based long-term incentive awards were comparable to and competitive with the comparator
group surveyed by the Committee.
Elements of Director Compensation
Annual Retainer and Other Fees
During the year ended December 31, 2009, annual retainer and other fees were paid to
non-management members of the Board on the following basis:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
US$ |
|
|
CDN$ |
|
|
|
|
|
Annual retainer for a non-management director |
|
|
35,026 |
|
|
|
40,000 |
|
|
Annual |
Annual retainer for the Chairman of the Board |
|
|
131,349 |
|
|
|
150,000 |
|
|
Annual |
Board meeting attendance fee |
|
|
2,189 |
|
|
|
2,500 |
|
|
per meeting |
Committee meeting attendance fee |
|
|
2,189 |
|
|
|
2,500 |
|
|
per meeting |
Committee Chair fee (in addition to the committee meeting attendance fee) |
|
|
2,189 |
|
|
|
2,500 |
|
|
per meeting |
Cross-country or intercontinental travel fee to attend Board or committee meetings |
|
|
2,189 |
|
|
|
2,500 |
|
|
per trip |
Travel fee for site visits undertaken separate and apart from attendance at Board
or committee meetings (and not for orientation purposes upon joining the Board) |
|
|
2,189 |
|
|
|
2,500 |
|
|
per trip |
All retainers and fees in the table above are paid in Canadian dollars and have been converted
to US dollars at the conversion rate of 1.142, being the Bank of Canada average noon rate for 2009.
The Chairman of the Board receives a flat fee annual retainer and does not receive any additional
per meeting fees or travel fees.
The Company pays the retainer and other fees to compensate directors for applying their
knowledge, skills and experience in the performance of their duties. These fees are targeted to be
similar to fees paid to non-management directors in the 50th percentile of the comparator group as
discussed immediately above under Process for Determining Director Compensation.
Long-Term Incentive Awards Restricted Share Unit Plan for Directors
Directors are awarded Restricted Share Units (RSUs) under the Companys Restricted Share
Unit Plan for Directors as part of the annual long-term incentive component of their compensation.
Directors may elect to receive their RSU award in the form of DSUs, which are more fully described
in the following section. The table below summarizes the last two long-term incentive awards
granted to directors in 2010 and 2009:
|
|
|
|
|
|
|
|
|
|
|
2010 |
|
|
2009 |
|
Chairman of the Board |
|
6,900 RSUs or DSUs |
|
5,700 RSUs or DSUs |
All other non-management directors |
|
4,600 RSUs or DSUs |
|
3,800 RSUs or DSUs |
The 2010 long-term incentive award for the Chairman of the Board included in this table will
be pro-rated between the current Chairman of the Board, Mr. Choquette, who is resigning as Chairman
of the Board effective May 1, 2010 (but remaining as a director of the Company subject to his
re-election at the Meeting) and Mr. Hamilton, who will become the new Chairman of the Board
effective May 1, 2010, subject to his re-election at the Meeting. On March 5, 2010, Mr. Choquette
was granted 5,000 RSUs (which he elected to receive in the form of DSUs). Mr. Hamilton was granted
4,600 RSUs on March 5, 2010 and, subject to his re-election as a director, he will be awarded an
additional 1,900 RSUs on May 1, 2010 when he becomes the new Chairman of the Board.
25
RSUs are notional shares credited to an RSU Account. When dividends are paid on Common
Shares, an equivalent value of additional RSUs is calculated and credited to each individuals RSU
Account. RSUs granted in any year will vest on December 1, in the 24th month following the end of
the year in which the award was made. Following vesting, directors are entitled to receive a cash
payment based on the price of the Companys Common Shares at that time, net of applicable
withholding tax. RSUs do not entitle participants to any voting or other shareholder rights and are
non-dilutive to shareholders.
The Board believes that the long-term incentive awards granted to directors both compensates
the directors for the performance of their duties and also promotes director retention and
alignment with the interests of long-term shareholders. The target dollar value of such award
(Target LTI Dollar Value) is determined by the Corporate Governance Committee during its review
of director compensation and is targeted to be similar to the awards granted to non-management
directors in the 50th percentile of the comparator group as discussed above under Process for
Determining Director Compensation. For 2010 and for years prior to 2009, each director received
the number of RSUs (or DSUs) determined by dividing the Target LTI Dollar Value by the weighted
average closing price of the Common Shares on the TSX for the 90-day period ending on December 31
of the fiscal year immediately prior to the year in which the grant was made and then rounded.
However, due to the volatility of the price of the Companys Common Shares caused by the global
financial crisis and economic recession, for 2009, each director received the number of RSUs (or
DSUs) determined by dividing the Target LTI Dollar Value by the annual weighted average closing
price of the Common Shares on the TSX for the 12-month period ended on December 31, 2008
and then rounding to the closest hundred. If the weighted average closing price for the 90-day
period had been used in 2009 (instead of the 12-month period), a significantly higher number of
RSUs (or DSUs) would have been granted to directors.
Deferred Share Unit Plan (Director DSUs)
Under the Companys Deferred Share Unit Plan (the DSU Plan), each non-management director
elects annually to receive 100%, 50% or 0% of his or her retainer and meeting fees as Deferred
Share Units (DSUs). The actual number of DSUs granted to a director is calculated at the end of
each quarter by dividing the dollar amount elected to the DSU Plan by the five-day average closing
price of the Common Shares on the TSX during the last five trading days of that quarter. Additional
DSUs are credited corresponding to dividends declared on the Common Shares. Under the terms of the
DSU Plan, directors must elect to become a member of the Plan by December 31 in any year in order
to be eligible to receive DSUs in the following calendar year. Directors may also elect to receive
their long-term incentive awards in the form of DSUs. See Long-Term Incentive Awards Restricted
Share Unit Plan for Directors in the section above.
DSUs held by directors are redeemable only after the director retires as a director of the
Company or upon death (Termination Date), and a lump sum cash payment, net of any withholdings,
is made after the director chooses a valuation date. For DSUs granted on or after March 2, 2007,
directors may choose a valuation date falling between the Termination Date and December 1 of the
first calendar year beginning after the Termination Date, but the director cannot choose a date
retroactively. For DSUs granted prior to March 2, 2007, the valuation date chosen may fall on any
date within a period beginning one year before the Termination Date and ending on December 1 of the
first calendar year beginning after the Termination Date. The lump sum amount is calculated by
multiplying the number of DSUs held in the account by the closing price of the Common Shares on the
TSX on the valuation date.
The Board believes that providing directors with the alternative of receiving their cash fees
and long-term incentive awards in the form of DSUs, which may not be redeemed until retirement or
death, further promotes director retention and alignment with the interests of long-term
shareholders.
Perquisites
The Company pays for each directors annual membership in the Institute of Corporate Directors
in Canada, which provides ongoing director education materials. Directors may also be reimbursed
for certain minor out-of-pocket expenses. All such membership costs and minor expenses are
disclosed in the Directors Total Compensation table on page 27.
26
Directors Total Compensation
The following table sets out what each director earned by way of annual retainer, meeting fees
and long-term incentive awards for 2009. The Company reports its financial statements in US dollars
and therefore is required to report all compensation amounts in US dollars. However, since all
amounts have been paid to directors in Canadian dollars, the amounts reported in all tables in this
section have been reported in both Canadian dollars and US dollars and, except as otherwise stated,
have been converted to US dollars at a conversion rate of 1.142, being the Bank of Canada average
noon rate for 2009.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Board |
|
|
Committee |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
|
|
|
|
|
|
|
|
|
Annual |
|
|
Attendance |
|
|
Attendance |
|
|
Committee |
|
|
Travel |
|
|
Total |
|
|
Share-Based |
|
|
Comp- |
|
|
|
|
Director |
|
|
|
|
|
Retainer |
|
|
Fees |
|
|
Fees |
|
|
Chair Fees |
|
|
Fees(1) |
|
|
Fees Earned(2) |
|
|
Award(3) |
|
|
ensation(4) |
|
|
Total |
|
Bruce Aitken(5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Howard Balloch |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
19,702 |
|
|
|
4,378 |
|
|
|
13,135 |
|
|
|
85,376 |
|
|
|
27,119 |
|
|
|
7,938 |
|
|
|
120,433 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
22,500 |
|
|
|
5,000 |
|
|
|
15,000 |
|
|
|
97,500 |
|
|
|
30,970 |
|
|
|
9,065 |
|
|
|
137,535 |
|
Pierre Choquette(6) |
|
US$ |
|
|
131,349 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
131,349 |
|
|
|
40,679 |
|
|
|
31,747 |
|
|
|
203,775 |
|
|
|
CDN$ |
|
|
150,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
150,000 |
|
|
|
46,455 |
|
|
|
36,255 |
|
|
|
232,710 |
|
Phillip Cook |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
28,459 |
|
|
|
4,378 |
|
|
|
17,513 |
|
|
|
98,511 |
|
|
|
27,119 |
|
|
|
6,138 |
|
|
|
131,768 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
32,500 |
|
|
|
5,000 |
|
|
|
20,000 |
|
|
|
112,500 |
|
|
|
30,970 |
|
|
|
7,010 |
|
|
|
150,480 |
|
Thomas Hamilton |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
24,081 |
|
|
|
4,378 |
|
|
|
15,324 |
|
|
|
91,944 |
|
|
|
27,119 |
|
|
|
4,611 |
|
|
|
123,674 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
27,500 |
|
|
|
5,000 |
|
|
|
17,500 |
|
|
|
105,000 |
|
|
|
30,970 |
|
|
|
5,266 |
|
|
|
141,236 |
|
Robert Kostelnik |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
10,946 |
|
|
|
0 |
|
|
|
13,135 |
|
|
|
72,242 |
|
|
|
27,119 |
|
|
|
2,658 |
|
|
|
102,019 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
12,500 |
|
|
|
0 |
|
|
|
15,000 |
|
|
|
82,500 |
|
|
|
30,970 |
|
|
|
3,036 |
|
|
|
116,506 |
|
Douglas Mahaffy |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
19,702 |
|
|
|
2,189 |
|
|
|
13,135 |
|
|
|
83,187 |
|
|
|
27,119 |
|
|
|
11,539 |
|
|
|
121,845 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
22,500 |
|
|
|
2,500 |
|
|
|
15,000 |
|
|
|
95,000 |
|
|
|
30,970 |
|
|
|
13,177 |
|
|
|
139,147 |
|
A. Terence Poole |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
28,459 |
|
|
|
17,513 |
|
|
|
8,757 |
|
|
|
102,890 |
|
|
|
27,119 |
|
|
|
16,357 |
|
|
|
146,366 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
32,500 |
|
|
|
20,000 |
|
|
|
10,000 |
|
|
|
117,500 |
|
|
|
30,970 |
|
|
|
18,680 |
|
|
|
167,150 |
|
John Reid |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
30,648 |
|
|
|
8,757 |
|
|
|
0 |
|
|
|
87,566 |
|
|
|
27,119 |
|
|
|
19,341 |
|
|
|
134,026 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
35,000 |
|
|
|
10,000 |
|
|
|
0 |
|
|
|
100,000 |
|
|
|
30,970 |
|
|
|
22,087 |
|
|
|
153,057 |
|
Janice Rennie |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
26,270 |
|
|
|
0 |
|
|
|
0 |
|
|
|
74,431 |
|
|
|
27,119 |
|
|
|
6,603 |
|
|
|
108,153 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
30,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
85,000 |
|
|
|
30,970 |
|
|
|
7,541 |
|
|
|
123,511 |
|
Monica Sloan |
|
US$ |
|
|
35,026 |
|
|
|
13,135 |
|
|
|
21,891 |
|
|
|
0 |
|
|
|
0 |
|
|
|
70,052 |
|
|
|
27,119 |
|
|
|
22,715 |
|
|
|
119,886 |
|
|
|
CDN$ |
|
|
40,000 |
|
|
|
15,000 |
|
|
|
25,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
80,000 |
|
|
|
30,970 |
|
|
|
25,940 |
|
|
|
136,910 |
|
Graham Sweeney(7) |
|
US$ |
|
|
17,513 |
|
|
|
6,567 |
|
|
|
8,757 |
|
|
|
2,189 |
|
|
|
8,757 |
|
|
|
43,783 |
|
|
|
27,119 |
|
|
|
19,164 |
|
|
|
90,066 |
|
|
|
CDN$ |
|
|
20,000 |
|
|
|
7,500 |
|
|
|
10,000 |
|
|
|
2,500 |
|
|
|
10,000 |
|
|
|
50,000 |
|
|
|
30,970 |
|
|
|
21,885 |
|
|
|
102,855 |
|
Total |
|
|
US$ |
|
|
|
464,096 |
|
|
|
124,782 |
|
|
|
218,915 |
|
|
|
43,782 |
|
|
|
89,756 |
|
|
|
941,331 |
|
|
|
311,869 |
|
|
|
148,811 |
|
|
|
1,402,011 |
|
|
|
CDN$ |
|
|
530,000 |
|
|
|
142,500 |
|
|
|
250,000 |
|
|
|
50,000 |
|
|
|
102,500 |
|
|
|
1,075,000 |
|
|
|
356,155 |
|
|
|
169,942 |
|
|
|
1,601,097 |
|
|
|
|
(1) |
|
Travel fees are paid per trip for cross-country or intercontinental travel to attend Board or
committee meetings or for site visits undertaken separate and apart from attendance at Board
meetings or committee meetings (and not for orientation purposes upon joining the Board). |
|
(2) |
|
This column includes all retainers, meeting, Chair and travel fees earned during 2009,
including those paid in DSUs. Under the Directors DSU Plan, directors may elect to receive
100%, 50% or 0% of their retainer and meeting fees as DSUs. The DSU Plan is more fully
described under Deferred Share Unit Plan (Director DSUs) on page 26. In 2009, Mr. Balloch
elected to receive 100% of his retainer as DSUs (6,643 DSUs), Mr. Choquette elected to receive
100% of his retainer as DSUs (10,236 DSUs) and Mr. Mahaffy elected to receive 100% of his
retainer and meeting fees as DSUs (6,652 DSUs). The number and value of the DSUs received by
Mr. Balloch, Mr. Choquette and Mr. Mahaffy in lieu of fees are reflected in the Directors
Share-Based Awards Value Vested During the Year table on page 29. |
|
(3) |
|
This column reflects the grant date fair value of RSUs and DSUs received by directors in 2009
as long-term incentive awards. The value shown is calculated by multiplying the number of RSUs
or DSUs so awarded in 2009 by the Canadian dollar closing price of the Common Shares on the
TSX on March 5, 2009, the day before such share units were granted, being $8.15. The grant
date fair value shown in this column is the same as the accounting fair value. Directors can
elect to receive their long-term incentive awards as RSUs or DSUs. Please see Long-Term
Incentive Awards Restricted Share Unit Plan for Directors on page 25 for more information. |
|
(4) |
|
This column includes the value of director perquisites in 2009 as well as the value of
additional share units earned by directors in 2009 (RSUs and/or DSUs as applicable)
corresponding to dividends being declared on Common Shares during 2009. Please see Long-Term
Incentive Awards Restricted Share Unit Plan for Directors on page 25 and Deferred Share
Unit Plan (Director DSUs) on page 26 for more information on dividend equivalents. With
respect to dividend equivalent DSUs, the value of dividend equivalent additional DSUs is
calculated by multiplying the number of such units by the Canadian dollar closing price of the
Common Shares of the TSX on the day that such units were credited. With respect to dividend
equivalent RSUs, the value of dividend equivalent additional RSUs is calculated by multiplying
the number of such units by the weighted average Canadian dollar closing price of the Common
Shares of the TSX for the fifteen trading days prior to the day that such units were credited. |
|
(5) |
|
Mr. Aitken is the President and Chief Executive Officer and therefore does not receive any
compensation as a director. See Statement of Executive Compensation beginning on page 44 for
information on Mr. Aitkens compensation. |
|
(6) |
|
Mr. Choquette, as Chairman of the Board, does not receive any per meeting attendance fees
or travel fees. |
|
(7) |
|
Mr. Sweeney retired as a director effective May 5, 2009. |
27
Directors Outstanding Share-Based Awards
The following table shows the number of share-based awards held by each director as at
December 31, 2009 that have not vested. Directors do not receive option-based awards. All Canadian
dollar amounts have been converted to US dollars at a conversion rate of 1.142, being the Bank of
Canada average noon rate for 2009.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Outstanding Share-Based Awards at December 31, 2009(1) |
|
|
|
Number of Shares or Units |
|
|
Market or Payout Value of Share-Based |
|
|
|
of Shares that Have Not |
|
|
Awards that Have Not Vested(2) |
|
Director |
|
Vested(2) |
|
|
US$ |
|
|
CDN$ |
|
Bruce Aitken(3) |
|
|
|
|
|
|
|
|
|
|
|
|
Howard Balloch |
|
|
|
|
|
|
|
|
|
|
|
|
Pierre Choquette |
|
|
|
|
|
|
|
|
|
|
|
|
Phillip Cook |
|
|
7,246 |
|
|
|
130,263 |
|
|
|
148,760 |
|
Thomas Hamilton |
|
|
7,246 |
|
|
|
130,263 |
|
|
|
148,760 |
|
Robert Kostelnik |
|
|
3,993 |
|
|
|
71,783 |
|
|
|
81,976 |
|
Douglas Mahaffy |
|
|
|
|
|
|
|
|
|
|
|
|
A. Terence Poole |
|
|
|
|
|
|
|
|
|
|
|
|
John Reid |
|
|
3,993 |
|
|
|
71,783 |
|
|
|
81,976 |
|
Janice Rennie |
|
|
|
|
|
|
|
|
|
|
|
|
Monica Sloan |
|
|
|
|
|
|
|
|
|
|
|
|
Graham Sweeney(4) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
This table does not include DSUs outstanding because DSUs vest immediately upon grant. The
table below shows the total number and value of DSUs held by each non-management director as
at December 31, 2009 and includes dividend equivalent DSUs credited since the date of the
original DSU grants. The value is calculated by multiplying the number of DSUs outstanding by
the Canadian dollar closing price of the Common Shares on the TSX on December 31, 2009 of
$20.53. All Canadian dollar amounts have been converted to US dollars at a conversion rate of
1.142, being the Bank of Canada average noon rate for 2009. The actual amount paid to a
director on settlement of DSUs depends on the valuation date chosen by the director, and the
valuation date may be retroactive in the case of DSUs granted prior to March 2, 2007. See
Deferred Share Unit Plan (Director DSUs) on page 26 for more detailed information regarding
the Deferred Share Unit Plan and the valuation date that directors may choose. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Outstanding |
|
|
Value of Outstanding DSUs |
|
|
|
DSUs as at Dec. 31, 2009 |
|
|
as at Dec. 31, 2009 |
|
|
|
Granted |
|
|
Granted on |
|
|
Total |
|
|
|
|
|
|
|
|
|
prior to |
|
|
or after |
|
|
DSUs |
|
|
|
|
|
|
|
Director |
|
Mar. 2, 2007 |
|
|
Mar. 2, 2007 |
|
|
held |
|
|
US$ |
|
|
CDN$ |
|
Howard Balloch |
|
|
|
|
|
|
14,003 |
|
|
|
14,003 |
|
|
|
251,736 |
|
|
|
287,482 |
|
Pierre Choquette |
|
|
11,459 |
|
|
|
39,870 |
|
|
|
51,329 |
|
|
|
922,753 |
|
|
|
1,053,784 |
|
Phillip Cook |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas Hamilton |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Kostelnik |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas Mahaffy |
|
|
|
|
|
|
22,407 |
|
|
|
22,407 |
|
|
|
402,816 |
|
|
|
460,016 |
|
A. Terence Poole |
|
|
16,263 |
|
|
|
10,572 |
|
|
|
26,835 |
|
|
|
482,419 |
|
|
|
550,923 |
|
John Reid |
|
|
16,869 |
|
|
|
10,946 |
|
|
|
27,815 |
|
|
|
500,037 |
|
|
|
571,042 |
|
Janice Rennie |
|
|
|
|
|
|
10,572 |
|
|
|
10,572 |
|
|
|
190,055 |
|
|
|
217,043 |
|
Monica Sloan |
|
|
19,099 |
|
|
|
18,335 |
|
|
|
37,434 |
|
|
|
672,960 |
|
|
|
768,520 |
|
Graham Sweeney(4) |
|
|
|
|
|
|
10,572 |
|
|
|
10,572 |
|
|
|
190,055 |
|
|
|
217,043 |
|
|
|
|
(2) |
|
These columns reflect the number and value of outstanding unvested RSUs as at December 31,
2009 and includes dividend equivalent RSUs credited since the date of the original RSU grants.
The value of the RSUs outstanding is calculated by multiplying the number of RSUs outstanding
by the Canadian dollar closing price of the Common Shares on the TSX on December 31, 2009 of
$20.53. |
|
(3) |
|
Mr. Aitken is the President and Chief Executive Officer and therefore does not receive any
compensation as a director. See Statement of Executive Compensation beginning on page 44 for
information on Mr. Aitkens compensation. |
|
(4) |
|
Mr. Sweeney retired as a director effective May 5, 2009. Upon retirement he redeemed 56,620
DSUs and, in accordance with the terms of the DSU Plan, he received a lump sum cash payment of
Cdn $1,843,535 (US $1,614,303). Mr. Sweeney did not hold any RSUs at his retirement date. |
28
Directors Share-Based Awards Value Vested During the Year
The following table shows the aggregate dollar value realized by each director upon vesting of
share-based awards during 2009. Directors do not receive stock options and do not receive any
non-equity incentive plan compensation. All Canadian dollar amounts have been converted to US
dollars at a conversion rate of 1.142, being the Bank of Canada average noon rate for 2009.
Share-Based Awards Value Vested During the Year
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number Vested During 2009 (#) |
|
|
Value Vested During 2009 ($) |
|
|
|
RSUs(1) |
|
|
DSUs(2) |
|
|
|
|
|
|
|
|
|
|
RSUs(3) |
|
|
DSUs(2) |
|
|
|
|
|
|
Long-Term |
|
|
Granted in |
|
|
Long-Term |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term |
|
|
|
|
|
|
Long-Term |
|
|
|
|
|
|
|
|
|
Incentive |
|
|
Lieu of |
|
|
Incentive |
|
|
Dividend |
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
Granted in |
|
|
Incentive |
|
|
Dividend |
|
|
|
|
Director |
|
Awards |
|
|
Fees(4) |
|
|
Awards(5) |
|
|
Equivalents(6) |
|
|
Total |
|
|
|
|
|
|
Awards |
|
|
Lieu of Fees(4) |
|
|
Awards(5) |
|
|
Equivalents(6) |
|
|
Total |
|
Bruce Aitken(7) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Howard Balloch |
|
|
3,299 |
|
|
|
6,643 |
|
|
|
3,800 |
|
|
|
462 |
|
|
|
14,204 |
|
|
US$ |
|
|
54,892 |
|
|
|
85,376 |
|
|
|
27,119 |
|
|
|
6,147 |
|
|
|
173,534 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
62,687 |
|
|
|
97,500 |
|
|
|
30,970 |
|
|
|
7,020 |
|
|
|
198,177 |
|
Pierre Choquette |
|
|
|
|
|
|
10,236 |
|
|
|
5,700 |
|
|
|
2,134 |
|
|
|
18,070 |
|
|
US$ |
|
|
|
|
|
|
131,349 |
|
|
|
40,679 |
|
|
|
27,316 |
|
|
|
199,344 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
150,000 |
|
|
|
46,455 |
|
|
|
31,195 |
|
|
|
227,650 |
|
Phillip Cook |
|
|
3,299 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,299 |
|
|
US$ |
|
|
54,892 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
54,892 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
62,687 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
62,687 |
|
Thomas Hamilton |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
US$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Kostelnik |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
US$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas Mahaffy |
|
|
|
|
|
|
6,652 |
|
|
|
3,800 |
|
|
|
870 |
|
|
|
11,322 |
|
|
US$ |
|
|
|
|
|
|
83,187 |
|
|
|
27,119 |
|
|
|
11,276 |
|
|
|
121,582 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
95,000 |
|
|
|
30,970 |
|
|
|
12,877 |
|
|
|
138,847 |
|
A. Terence Poole |
|
|
|
|
|
|
|
|
|
|
3,800 |
|
|
|
1,284 |
|
|
|
5,084 |
|
|
US$ |
|
|
|
|
|
|
|
|
|
|
27,119 |
|
|
|
16,095 |
|
|
|
43,214 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
|
|
|
|
30,970 |
|
|
|
18,380 |
|
|
|
49,350 |
|
John Reid |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,331 |
|
|
|
1,331 |
|
|
US$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
16,682 |
|
|
|
16,682 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
19,051 |
|
|
|
19,051 |
|
Janice Rennie |
|
|
|
|
|
|
|
|
|
|
3,800 |
|
|
|
506 |
|
|
|
4,306 |
|
|
US$ |
|
|
|
|
|
|
|
|
|
|
27,119 |
|
|
|
6,341 |
|
|
|
33,460 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
|
|
|
|
30,970 |
|
|
|
7,241 |
|
|
|
38,211 |
|
Monica Sloan |
|
|
|
|
|
|
|
|
|
|
3,800 |
|
|
|
1,792 |
|
|
|
5,592 |
|
|
US$ |
|
|
|
|
|
|
|
|
|
|
27,119 |
|
|
|
22,452 |
|
|
|
49,571 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
|
|
|
|
30,970 |
|
|
|
25,640 |
|
|
|
56,610 |
|
Graham
Sweeney(8) |
|
|
|
|
|
|
|
|
|
|
3,800 |
|
|
|
1,607 |
|
|
|
5,407 |
|
|
US$ |
|
|
|
|
|
|
|
|
|
|
27,119 |
|
|
|
15,836 |
|
|
|
42,955 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CDN$ |
|
|
|
|
|
|
|
|
|
|
30,970 |
|
|
|
18,085 |
|
|
|
49,055 |
|
|
|
|
(1) |
|
This column represents RSUs that were awarded in 2007 and that vested on December 1, 2009,
together with dividend equivalent RSUs credited in respect thereof. Please see Long-Term
Incentive Awards Restricted Share Unit Plan for Directors on page 25 for more information. |
|
(2) |
|
DSUs vest immediately upon grant; however, they may not be redeemed by a director until
retirement or upon death. Directors may elect to receive 100%, 50% or 0% of their annual
retainer and meeting fees as DSUs. Directors may also elect to receive their long-term
incentive awards in the form of DSUs. Finally, additional DSUs are credited each quarter
corresponding to dividends declared on Common Shares. Please see Deferred Share Unit Plan
(Director DSUs) on page 26 for more information. |
|
(3) |
|
The value of the RSUs shown in this column reflects the amount actually paid to directors for
RSUs that vested on December 1, 2009, calculated in accordance with the terms of the Companys
RSU Plan by multiplying the number of vested units by the weighted average Canadian dollar
closing price of the Common Shares on the TSX during the 15 trading days prior to the vesting
date, being Cdn $19.00. The Canadian dollar closing price of the Common Shares on the TSX on
December 1, 2009, the vesting date, was Cdn $19.82. |
|
(4) |
|
These columns reflect the number and value of DSUs received in lieu of fees earned by
directors in 2009. The value is equal to the Total Fees Earned column in the Directors Total
Compensation table on page 27. DSUs are granted in lieu of fees on a quarterly basis and the
number of DSUs granted at the end of each quarter is calculated by dividing one-quarter of the
annual fees elected to be received as DSUs by the average Canadian dollar closing price of the
Common Shares on the TSX on the last five trading days of the preceding fiscal quarter. |
|
(5) |
|
These columns reflect the number and value of DSUs granted to directors in 2009 as long-term
incentive awards. The value shown is the grant date fair value (which is the same as
accounting fair value) and is calculated by multiplying the number of DSUs so awarded in 2009
by the Canadian dollar closing price of the Common Shares on the TSX on March 5, 2009, the day
before such share units were granted, being Cdn $8.15. Directors can elect to receive their
long-term incentive award as RSUs or DSUs. Please see Long-Term Incentive Awards Restricted
Share Unit Plan for Directors on page 25 for more information. |
|
(6) |
|
These columns reflect dividend equivalent additional DSUs credited on outstanding DSUs held
by directors in 2009 and the value is calculated by multiplying the number of such additional
DSUs by the Canadian dollar closing price of the Common Shares of the TSX on the day that such
DSUs were credited. |
|
(7) |
|
Mr. Aitken is the President and Chief Executive Officer and therefore does not receive any
compensation as a director. See Statement of Executive Compensation beginning on page 44 for
information on Mr. Aitkens compensation. |
|
(8) |
|
Mr. Sweeney retired as a director effective May 5, 2009. |
29
Directors Share Ownership Guidelines
Since 1998, the Company has had share ownership guidelines for directors to promote
shareholder alignment. The guidelines state that each non-management director is to own shares
having a value equal to at least five times their annual retainer. RSUs and DSUs held by a director
are considered when determining whether the individual is meeting the share ownership guidelines.
All new directors have a reasonable period of time within which to meet their share ownership
guideline.
The following table shows, among other things, the number of Common Shares, RSUs and DSUs held
by each director as at March 5, 2010 compared to the number of Common Shares, RSUs and DSUs held as
at March 6, 2009 and the percentage of the guideline achieved for each director based on their
holdings on March 5, 2010.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number |
|
|
|
|
|
|
|
|
|
|
Total |
|
|
|
|
|
|
|
|
|
|
Value of Common |
|
|
|
|
|
|
Amount |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
of |
|
|
Number of |
|
|
Common |
|
|
Total at Risk Value |
|
|
Shares and Share |
|
|
|
|
|
|
at Risk as |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Common |
|
|
Share |
|
|
Shares |
|
|
of Common Shares |
|
|
Units Required |
|
|
% of |
|
|
a Multiple |
|
|
|
|
|
|
Director |
|
|
|
|
|
|
Shares |
|
|
Units Held |
|
|
and Share |
|
|
and Share Units(2) |
|
|
to Meet Guideline(3) |
|
|
Guideline |
|
|
of Annual |
|
|
Meets |
|
Director |
|
Since |
|
|
Year |
|
|
Held(1) |
|
|
RSUs |
|
|
DSUs |
|
|
Units Held |
|
|
US$ |
|
|
CDN$ |
|
|
US$ |
|
|
CDN$ |
|
|
Achieved |
|
|
Retainer |
|
|
Guideline |
|
Bruce Aitken(4) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Howard Balloch |
|
Dec-04 |
|
|
2010 |
|
|
|
4,000 |
|
|
|
0 |
|
|
|
18,603 |
|
|
|
22,603 |
|
|
|
469,279 |
|
|
|
535,917 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
268 |
|
|
|
13.4 |
|
|
Yes |
|
|
|
|
|
|
|
2009 |
|
|
|
4,000 |
|
|
|
3,164 |
|
|
|
6,898 |
|
|
|
14,062 |
|
|
|
275,172 |
|
|
|
293,333 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
-3,164 |
|
|
|
+11,705 |
|
|
|
+8,541 |
|
|
|
+194,107 |
|
|
|
+242,584 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pierre |
|
Oct-94 |
|
|
2010 |
|
|
|
27,508 |
|
|
|
|
|
|
|
56,329 |
|
|
|
83,837 |
|
|
|
1,740,609 |
|
|
|
1,987,775 |
|
|
|
656,743 |
|
|
|
750,000 |
|
|
|
265 |
|
|
|
13.3 |
|
|
Yes |
Choquette(5)
|
|
|
|
|
|
|
2009 |
|
|
|
26,218 |
|
|
|
|
|
|
|
38,959 |
|
|
|
65,177 |
|
|
|
1,275,415 |
|
|
|
1,359,592 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
+1,290 |
|
|
|
|
|
|
|
+17,370 |
|
|
|
+18,660 |
|
|
|
+465,194 |
|
|
|
+628,183 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Phillip Cook |
|
May-06 |
|
|
2010 |
|
|
|
12,500 |
|
|
|
11,846 |
|
|
|
|
|
|
|
24,346 |
|
|
|
505,467 |
|
|
|
577,244 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
289 |
|
|
|
14.4 |
|
|
Yes |
|
|
|
|
|
|
|
2009 |
|
|
|
12,500 |
|
|
|
10,061 |
|
|
|
|
|
|
|
22,561 |
|
|
|
441,484 |
|
|
|
470,622 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
+1,785 |
|
|
|
|
|
|
|
+1,785 |
|
|
|
+63,983 |
|
|
|
+106,622 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas Hamilton |
|
May-07 |
|
|
2010 |
|
|
|
12,000 |
|
|
|
11,846 |
|
|
|
|
|
|
|
23,846 |
|
|
|
495,086 |
|
|
|
565,389 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
283 |
|
|
|
14.1 |
|
|
Yes |
|
|
|
|
|
|
|
2009 |
|
|
|
12,000 |
|
|
|
6,896 |
|
|
|
|
|
|
|
18,896 |
|
|
|
369,766 |
|
|
|
394,171 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
+4,950 |
|
|
|
|
|
|
|
+4,950 |
|
|
|
+125,320 |
|
|
|
+171,218 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Kostelnik |
|
Sep-08 |
|
|
2010 |
|
|
|
18,300 |
|
|
|
8,593 |
|
|
|
|
|
|
|
26,893 |
|
|
|
558,348 |
|
|
|
637,633 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
319 |
|
|
|
15.9 |
|
|
Yes |
|
|
|
|
|
|
|
2009 |
|
|
|
18,300 |
|
|
|
3,800 |
|
|
|
|
|
|
|
22,100 |
|
|
|
432,463 |
|
|
|
461,006 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
+4,793 |
|
|
|
|
|
|
|
+4,793 |
|
|
|
+125,885 |
|
|
|
+176,627 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas Mahaffy |
|
May-06 |
|
|
2010 |
|
|
|
|
|
|
|
|
|
|
|
27,007 |
|
|
|
27,007 |
|
|
|
560,715 |
|
|
|
640,336 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
320 |
|
|
|
16.0 |
|
|
Yes |
|
|
|
|
|
|
|
2009 |
|
|
|
|
|
|
|
|
|
|
|
14,885 |
|
|
|
14,885 |
|
|
|
291,277 |
|
|
|
310,501 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
|
|
|
|
+12,122 |
|
|
|
+12,122 |
|
|
|
+269,438 |
|
|
|
+329,835 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
A. Terence |
|
Feb-94 |
|
|
2010 |
|
|
|
35,000 |
|
|
|
|
|
|
|
31,435 |
|
|
|
66,435 |
|
|
|
1,379,312 |
|
|
|
1,575,174 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
788 |
|
|
|
39.4 |
|
|
Yes |
Poole(6)
|
|
|
|
|
|
|
2009 |
|
|
|
35,000 |
|
|
|
|
|
|
|
25,550 |
|
|
|
60,550 |
|
|
|
1,184,871 |
|
|
|
1,263,073 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
|
|
|
|
+5,885 |
|
|
|
+5,885 |
|
|
|
+194,441 |
|
|
|
+312,101 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John Reid |
|
Sep-03 |
|
|
2010 |
|
|
|
10,000 |
|
|
|
8,593 |
|
|
|
27,815 |
|
|
|
46,408 |
|
|
|
963,515 |
|
|
|
1,100,334 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
550 |
|
|
|
27.5 |
|
|
Yes |
|
|
|
|
|
|
|
2009 |
|
|
|
10,000 |
|
|
|
3,800 |
|
|
|
26,483 |
|
|
|
40,283 |
|
|
|
788,277 |
|
|
|
840,303 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
+4,793 |
|
|
|
+1,332 |
|
|
|
+6,125 |
|
|
|
+175,238 |
|
|
|
+260,031 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Janice Rennie |
|
May-06 |
|
|
2010 |
|
|
|
2,000 |
|
|
|
4,600 |
|
|
|
10,572 |
|
|
|
17,172 |
|
|
|
356,522 |
|
|
|
407,148 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
204 |
|
|
|
10.2 |
|
|
Yes |
|
|
|
|
|
|
|
2009 |
|
|
|
2,000 |
|
|
|
|
|
|
|
10,065 |
|
|
|
12,065 |
|
|
|
236,094 |
|
|
|
251,676 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
+4,600 |
|
|
|
+507 |
|
|
|
+5,107 |
|
|
|
+120,428 |
|
|
|
+155,472 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Monica Sloan |
|
Sep-03 |
|
|
2010 |
|
|
|
3,000 |
|
|
|
4,600 |
|
|
|
37,434 |
|
|
|
45,034 |
|
|
|
934,988 |
|
|
|
1,067,756 |
|
|
|
175,131 |
|
|
|
200,000 |
|
|
|
534 |
|
|
|
26.7 |
|
|
Yes |
|
|
|
|
|
|
|
2009 |
|
|
|
3,000 |
|
|
|
|
|
|
|
35,642 |
|
|
|
38,642 |
|
|
|
756,165 |
|
|
|
806,072 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
+4,600 |
|
|
|
+1,792 |
|
|
|
+6,392 |
|
|
|
+178,823 |
|
|
|
+261,684 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
This column includes all Common Shares directly or indirectly beneficially owned or over
which control or direction is exercised. |
|
(2) |
|
For 2010, this value is calculated using $23.71 per share, being the weighted average
Canadian dollar closing price of the Common Shares on the TSX for the 90-day period ending
March 5, 2010. For 2009, this value is calculated using $20.86 per share, being the weighted
average Canadian dollar closing price of the Common Shares on the TSX for the 12-month period
ending March 6, 2009. Canadian dollar amounts for 2010 holdings have been converted to US
dollars at the Bank of Canada average noon rate for 2009 of 1.142. Canadian dollar amounts for
2009 holdings have been converted to US dollars at the Bank of Canada average noon rate for
2008 of 1.066. |
|
(3) |
|
Our director share ownership guidelines state that directors are to hold Common Shares and/or
share units equal to at least five times their annual retainer. |
|
(4) |
|
Mr. Aitken is the President and Chief Executive Officer and therefore does not receive any
compensation as a director. See Share Ownership Guidelines beginning on page 43 for
information regarding Mr. Aitkens holdings and ownership guidelines. |
|
(5) |
|
Mr. Choquette is Chairman of the Board and therefore his percentage of share ownership
guideline achieved and the amount at risk as a multiple of annual retainer are calculated as
five times his annual retainer of Cdn $150,000 (US $131,349). |
|
(6) |
|
Mr. Poole resigned as a director in June 2003 and was reappointed in September 2003. |
30
EXECUTIVE COMPENSATION DISCUSSION AND ANALYSIS
Objectives and Design of the Executive Compensation Program
As the global leader in our industry, we are committed to operational excellence as part of
our business strategy. This commitment to excellence extends to our search for, and retention of,
executive talent. As such, the main objective of our executive compensation program is to attract,
retain and engage high-quality, high-performance executives with relevant experience who have the
ability to successfully execute our strategy and deliver long-term value to our shareholders.
The objectives of the Companys executive compensation program are as follows:
|
(i) |
|
compensate executives competitively for the leadership, specific skills, knowledge and
experience required to perform their duties and for the achievement of annual financial
targets and non-financial performance goals; |
|
|
(ii) |
|
align the actions and economic interests of executives with the interests of long-term
shareholders; and |
|
|
(iii) |
|
encourage retention of executives. |
All of our employees, including each of our senior executives, set yearly personal performance
goals that are aligned with the Companys overall strategic goals. The personal performance goals
are designed to be challenging, yet attainable. The annual personal performance goals of the
President and Chief Executive Officer of the Company (CEO) are set by the Board and the CEO sets
the annual personal performance goals for the other Named Executive Officers (NEOs) and all other
senior executives.
The Human Resources Committee of the Board annually reviews and recommends to the Board the
remuneration of executive officers. During its most recent review, and since 1998, the Committee
determined that our executive compensation program should be designed to be competitive with the
50th percentile of a comparator group of North American-based chemical companies with global
operations and should be comprised of the following elements:
|
|
|
Base Salary to compensate executives for the leadership, specific skills, knowledge
and experience required to perform their duties. |
|
|
|
|
Short-Term Incentive Plan to recognize and reward the achievement of strategic
performance goals by executive officers. It provides for an annual cash award that is
contingent on both personal performance goals and corporate performance targets being met. |
|
|
|
|
Long-Term Incentive Plan to retain talented executives, reward them for their
anticipated contribution to the long-term successful performance of the Company and align
their interests with those of long-term shareholders. For 2009, it included an award of 50%
of the target value in stock options and the remaining 50% of the target value in
Performance Share Units (PSUs). PSUs have a payout range that is determined based on total
shareholder return. See Performance Share Unit Plan on page 39 for more information
regarding PSUs and the calculation of total shareholder return. For 2010, it included an
award of 50% of the target value in Stock Appreciation Rights (SARs) or stock options with
tandem SARs and the remaining 50% of the target value in PSUs. See Long-Term Incentive
Plan on page 38 for more information regarding SARs. |
|
|
|
|
Perquisites and Benefit Plans to provide benefits and perquisites competitive with
market practice. |
The Company also believes in the importance of encouraging executives to own Company shares to
more fully align management with the interests of shareholders and focus managements activities on
developing and implementing strategies that create and deliver long-term value for shareholders.
Therefore, as part of our executive compensation program, the CEO, each NEO and all other senior
officers have significant share ownership guidelines. For more information see Share Ownership
Guidelines on page 43.
31
Succession Planning and Leadership Development
We believe that leadership talent development is a powerful driver of business results and we
are committed to investing in the development of our employees. Our goal is to be our own primary
source of global leadership talent. To achieve this we need to have a strong bench of high
potential candidates for every key leadership position. Our succession management program is
designed to build and preserve organizational capability and to minimize succession risk by
proactively assessing, identifying and developing leadership talent at all leadership levels,
including the executive level, within the organization. Only individuals with assessed upward
potential and sustained high performance are considered as high potential talent. Talent is a
standing agenda item at all executive team meetings and the team devotes two half-day sessions per
year for in-depth talent review for members of the global management team plus assessed high
potentials from all levels in the organization.
We offer a suite of leadership development programs for high potential talent. The objectives
of these various programs include developing leadership skills, expanding leadership capacity and
cultural fluency, enhancing commitment to action plans and developing a network of global peers
within the organization to share knowledge and experiences.
Over the last decade, our executive leadership team has been engaged on a regular basis in
developing both the individual leadership abilities and the team performance of the senior
executive group.
Each fall, the Human Resources Committee reviews the progress made in developing current and
future leaders through the succession management program and leadership development programs, with
particular focus on the executive officers. The Human Resources Committee and the Board of
Directors are satisfied that well-qualified internal candidates exist for all executive positions,
including the President and CEO position.
Process for Determining Executive Compensation
The Human Resources Committee of the Board of Directors is responsible for compensation
matters with respect to executive officers. The Committee, as of the date of this Information
Circular, consists of five members, all of whom are independent directors. None of the members of
the Committee is, or was during the most recently completed financial year, an officer or employee
of the Company or any of its subsidiaries; was formerly an officer of the Company or any of its
subsidiaries; has any indebtedness to the Company or any of its subsidiaries; or has any material
interest, or any associates or affiliates that have a material interest, direct or indirect, in any
actual or proposed transaction since the beginning of the Companys most recently completed
financial year that has materially affected or would materially affect the Company or any of its
subsidiaries.
As part of its mandate, the Human Resources Committee of the Board annually reviews and
recommends to the Board for approval the remuneration of the Companys executive officers,
including the NEOs identified in the table below under the heading The Companys Named Executive
Officers. The Committee periodically reviews the levels of compensation for executive officers and
obtains advice from independent consultants in that regard. The last full-scale competitive
assessment was conducted by Towers Perrin in November 2008. Towers Perrin provided benchmark market
data and analysis based on compensation data published in information circulars. Based on the
results of this assessment, total compensation for executive officers was deemed to be competitive.
The Committee also obtains the advice and recommendations of the Chief Executive Officer with
respect to compensation matters pertaining to the Companys other executive officers. Towers
Perrin, from time to time, is retained to advise on specific executive compensation matters raised
by the Committee. However, the Committee is ultimately responsible for its decisions and may employ
factors and considerations other than the information and advice provided by Towers Perrin.
Total compensation for executive officers includes base salary, short-term incentives,
long-term incentives, perquisites and benefits. Total compensation is established to be competitive
with the 50th percentile of the aggregate total compensation for organizations in a comparator
group of companies selected on the basis of size and industry and that represent the market within
which the Company competes for leadership talent. In September 2007, the Human Resources Committee
reviewed the comparator group of companies that is used to establish total compensation for
executive officers. The Committee selected a comparator group of companies comprised of North
American-based companies in the chemical industry with annual revenues between US $1 billion and
$10 billion that have global operations and, where possible, operate in a commodity-based or
cyclical business. The comparator group is as follows:
|
|
|
|
|
|
|
Agrium Inc.
|
|
Chemtura Corporation
|
|
Koppers Inc
|
|
Potash Corporation |
Ashland Inc.
|
|
Cytec Industries Inc.
|
|
NOVA Chemicals Corporation
|
|
Spartech Corporation |
Cabot Corporation
|
|
FMC Corporation
|
|
Olin Corporation
|
|
Terra Industries Inc. |
Celanese Corporation
|
|
Hercules Inc. (now Ashland Inc.)
|
|
PolyOne Corporation
|
|
Westlake Chemical Corporation |
32
Compensation Consultants
The Committee retains independent consultants from time to time to obtain advice and
recommendations regarding executive compensation matters. The Chair of the Committee approves the
scope of all executive compensation work by independent consultants and approves the invoices
related to this work. In 2009, Towers Perrins fees to the Company for advice regarding executive
compensation and long-term compensation were approximately Cdn $82,000 (2008: approximately Cdn
$89,000). The Company also paid Towers Perrin for consulting and third-party administration
services in connection with the Companys employee pension plans (2009: approximately Cdn $100,000;
2008: approximately Cdn $82,000) and executive supplemental retirement plans (2009: approximately
Cdn $30,000; 2008: approximately Cdn $36,000).
The Companys Named Executive Officers
The NEOs of the Company are listed in the table below:
|
|
|
|
|
|
|
|
|
Principal Occupations and |
Named Executive Officer |
|
Office Held |
|
Positions during Last Five Years |
Bruce Aitken
|
|
President & Chief Executive Officer
|
|
President and Chief Executive
Officer of the Company since
May 2004; prior thereto
President and Chief Operating
Officer of the Company since
September 2003. |
|
|
|
|
|
Ian Cameron
|
|
Senior Vice President, Finance and
Chief Financial Officer
|
|
Senior Vice President, Finance
and Chief Financial Officer of
the Company since January 1,
2003. |
|
|
|
|
|
John Gordon
|
|
Senior Vice President, Corporate
Resources
|
|
Senior Vice President,
Corporate Resources of the
Company since September 1999. |
|
|
|
|
|
John Floren
|
|
Senior Vice President, Global
Marketing and Logistics
|
|
Senior Vice President, Global
Marketing and Logistics of the
Company since June 2005; prior
thereto Director, Marketing and
Logistics North America of the
Company since May 2002. |
|
|
|
|
|
Michael Macdonald
|
|
Senior Vice President, Corporate
Development
|
|
Senior Vice President,
Corporate Development of the
Company since June 2005; prior
thereto Senior Vice President,
Technology and Corporate
Development since January 2004. |
Elements of Executive Compensation
Base Salary
Base salaries are intended to compensate executives competitively for leadership, specific
skills, knowledge and experience required to perform their duties. Base salaries for executive
officers are established within a salary range, the midpoint of which is targeted to be at the 50th
percentile of the comparator group of companies as discussed under Process for Determining
Executive Compensation on page 32. Initial placement into the salary range is based on
qualifications and experience and salaries are reviewed annually. The initial placement and annual
base salary review for the CEO is conducted by the Human Resources Committee. The Committee may
retain an external consultant to assist with this process. The CEO recommends to the Committee for
their approval the initial placement and annual salary reviews for all other executives, including
the other NEOs. Over time, base salary can approach and may exceed the midpoint of the salary
range.
For 2009, to demonstrate personal leadership in our expense reduction efforts in the context
of the global financial crisis and economic slowdown, the CEO and the entire executive leadership
team elected to forego their salary increases. All other employees of the Company remained eligible
to receive salary increases that were competitive within their local market.
Short-Term Incentive Plan
The Companys Short-Term Incentive Plan is designed to recognize and reward the achievement of
strategic performance goals by executive officers with an annual cash award. The Board has
determined that the short-term incentive award should be based on two components corporate
performance and personal performance and that each component should be quantified and weighted
for calculation purposes. The purpose of the corporate performance component is to align the
interests of executive officers with an overall corporate performance measure to focus their
efforts on achieving annual strategic corporate targets. The purpose of the personal performance
component is to recognize each executive officers personal contribution to certain annual
operational and strategic business activities and initiatives.
33
A target award equaling 75% of annual base salary for the CEO and 50% of annual base salary
for all other executive officers is dependent upon both corporate and personal performance. The
target award percentage for all NEOs is determined by the Board each year and has been unchanged
since 2001. For 2009, the Board decided that the corporate performance component should represent
60% of the potential overall award and the personal component should represent 40%.
Corporate Performance Component
For 2009, the Board decided that the corporate performance component should be based on two
elements: (1) shareholder return; and (2) mitigation of the impact of the global economic and
financial crisis. The shareholder return component was weighted at 2/3 of the total corporate
component and was based on the Companys return on capital employed, modified to eliminate the
distortion of accounting depreciation on new and depreciated assets (Modified ROCE). Mitigation
of the impact of the global economic and financial crisis component was weighted at 1/3 of the
total corporate component and was based on the Boards subjective assessment of the achievement of
this objective.
The short-term incentive plan provides for the following payout levels based on corporate
performance results:
|
|
|
|
|
Corporate Performance Level |
|
Corporate Factor Payout Level |
|
Minimum performance is not achieved |
|
|
0% |
|
Minimum
performance is achieved or exceeded, but target performance is not achieved |
|
|
< 100% |
|
Target
performance is achieved or exceeded, but maximum performance is not achieved |
|
≥100%, but < 200% |
Maximum performance is achieved or exceeded |
|
|
200% |
|
The factor by which the incentive compensation award is calculated is pro-rated between the
minimum, target and maximum award depending on actual performance under each of the components.
Modified ROCE
The Board reviewed a number of measures of shareholder return in 2004 and determined that
Modified ROCE was a good measure to be used for evaluating corporate performance. Investing in
large capital assets designed to run for long periods of time is a core element of our long-term
business strategy. As a measure of the quality of returns to shareholders, Modified ROCE has a
level of simplicity that allows for ease of understanding by employees. The Board reviews the use
of Modified ROCE each year and in 2009 established 12% Modified ROCE as the performance target,
with break-even net income as the performance minimum and 17% as the performance maximum. Refer to
the Financial Highlights section of our 2009 Annual Report for a more detailed definition of
Modified ROCE. The Companys actual Modified ROCE in 2009 was 1.1% resulting in a payout level of
9%.
Mitigation of the Impact of the Global Economic and Financial Crisis
The Board determined that the mitigation of the impact of the global economic and financial
crisis component provided the best measure of the effectiveness of the Companys risk mitigation
strategies during a time of global financial crisis and economic slowdown and how well an
appropriate balance between the Companys short-term priorities and long-term execution of strategy
was achieved. The four areas measured under this objective were: (1) management of risks; (2)
prudent management of operating and capital costs; (3) financial flexibility to weather the
uncertain economic environment and continue to develop the business; and (4) preservation of the
Companys culture and values. The Board assessed the Companys achievement as exceeded, resulting
in a payout level of 150%. In arriving at this assessment, the Board discussed the following
achievements under the four areas to be measured: (1) risk was managed proactively and regularly
and comprehensively reviewed; (2) discretionary capital programs were deferred or cancelled,
projects remained on budget and significant savings in operating costs were achieved; (3) demands
on liquidity were reviewed, robust cash forecasting and stress testing of balance sheet occurred,
the undrawn credit facility was renewed and access to this facility was improved; and (4) regular
communications were provided to employees throughout the year and the CEO visited all major sites
in 2009 and held communication sessions with employees. This, taken together with the Modified ROCE
performance, resulted in a corporate performance rating of 56%.
34
Over the five years prior to 2009, corporate performance exceeded the target level each year
but never achieved the maximum performance level. The corporate performance component percentage
over the past five years, including 2009, has been between 56% and 167% with an average of 136% of
the target award. Generally, the Committee sets the minimum, target and maximum performance levels
such that the relative difficulty of achieving the target level is consistent from year to year,
keeping in mind the historical cyclicality of the business.
Each executive officer may elect annually to receive 100%, 50% or 0% of his short-term
incentive award as DSUs. DSUs are more fully described on page 40 under the heading Deferred Share
Unit Plan.
Personal Performance Component
The Committee assigns the CEOs personal performance rating, which is subsequently reviewed
and approved by the Board. With respect to all other NEOs, the CEO assigns their personal
performance ratings and such ratings are reviewed and approved by the Board. The personal
performance component of the short-term incentive award is based on a number of measures for each
executive, as summarized in the table below.
|
|
|
|
|
|
|
|
|
Summary of Key Personal Goals for |
|
|
|
Performance |
|
|
2009 |
|
Results |
|
Assessment |
Bruce Aitken
|
|
Strategic Priorities |
|
|
|
|
|
|
Reliable Supply |
|
|
|
|
|
|
Continued emphasis on strengthening
our gas supply fundamentals to
improve both short-term and
long-term gas supply from Chile and
Argentina.
|
|
Good progress was made on long-term
initiatives in Chile as described in our 2009
MD&A. Achieved start-up of second plant in
Chile in the fourth quarter as planned.
However, Chile production for 2009 was less
than planned.
|
|
Partially
achieved |
|
|
Identify and Execute Growth Strategies |
|
|
|
|
|
|
Continue to demonstrate progress
on developing methanol-to-energy
initiatives.
|
|
Methanol demand growth for energy-related
uses has exceeded plan. The Company has
played a leading role in promoting methanol
fuels in the energy and auto industries,
trade associations and governments.
|
|
Exceeded
expectations |
|
|
|
|
|
|
|
|
|
Enhance our leadership position
through on-budget and on-schedule
performance of the Egypt project.
|
|
The Egypt project remains on-budget and
on-schedule for start-up in the first half of
2010.
|
|
Successful |
|
|
|
|
|
|
|
|
|
Operational Priorities |
|
|
|
|
|
|
Global Leadership |
|
|
|
|
|
|
Demonstrate market leadership and
develop and implement robust
strategies to defend and protect
methanol and methanol derivatives.
|
|
Maintained leading market share. Made
significant progress on promoting sound
science as the basis for studies being
conducted by various governmental agencies on
health and safety impacts of methanol and
derivatives.
|
|
Successful |
|
|
Operational Excellence |
|
|
|
|
|
|
Achieve all Responsible Care
objectives including a recordable
injury frequency rate target for
employees of at least 0.38.
|
|
The recordable injury frequency rate for
employees was 0.89. In 2009 there were two
employee lost-time-injuries and no major
environmental permit exceedances.
|
|
Less than target
performance |
|
|
|
|
|
|
|
|
|
Value Creation |
|
|
|
|
|
|
Achieve share price performance
that exceeds the rolling
three-year average performance of
S&P Chemicals Index.
|
|
Methanex three-year return (US$ Nasdaq):
-16.6%; S&P Chemicals Index three-year
return: -5.8%.
|
|
Less than target
performance |
35
|
|
|
|
|
|
|
|
|
Summary of Key Personal Goals for |
|
|
|
Performance |
|
|
2009 |
|
Results |
|
Assessment |
Ian Cameron
|
|
|
|
Liquidity |
|
|
|
|
Ensure the financial integrity of
the Company in this period of
significant economic uncertainty
by managing the liquidity and
risks of the Company.
|
|
Ensured sufficient liquidity and financial
flexibility to support options and strategic
initiatives. Renewed and improved corporate
credit facility.
|
|
Exceeded
expectations |
|
|
|
|
Risks |
|
|
|
|
|
|
Reacted quickly and decisively in the face of
dramatic changes to the economic environment
to identify and mitigate risks. Maintained
funding to the Egypt project.
|
|
Exceeded
expectations |
|
|
|
|
|
|
|
|
|
Achieve operational excellence in
financial reporting and control,
treasury, corporate finance and
risk management.
|
|
Delivered high quality quarterly and annual
financial reports and disclosure documents.
Successfully completed upgrade of PeopleSoft
finance system. Good progress made on IFRS
transition plan. Implemented Oil and Gas
accounting. Maintained rigorous, high quality
internal controls.
|
|
Successful |
|
|
|
|
|
|
|
|
|
Continue to develop highly skilled
and engaged global finance team.
|
|
Good planning of PeopleSoft upgrade included
development of global accounting processes
and procedures. Good support by global
finance team in managing the Company through
difficult economic environment.
|
|
Successful |
|
|
|
|
|
|
|
John Gordon
|
|
Reduce department operating budget
by 16%.
|
|
Reduced department operating budget by more
than 16% while delivering on our important
priorities.
|
|
Exceeded
expectations |
|
|
|
|
|
|
|
|
|
Provide effective corporate
leadership, direction and
functional support to all regions
in the areas of IT, Responsible
Care, HR and Government and Public
Affairs.
|
|
Positive progress has been made in all areas
of responsibility.
|
|
Successful |
|
|
|
|
|
|
|
|
|
Deliver highly effective
organizational development,
succession planning and
organizational effectiveness
management practices.
|
|
A number of internal succession candidates
were promoted to senior roles during 2009.
|
|
Exceeded
expectations |
|
|
|
|
|
|
|
|
|
Develop and implement robust
strategies to defend and protect
methanol and methanol derivatives.
|
|
Provided robust support to our strategies to
defend methanol and methanol derivatives.
|
|
Successful |
|
|
|
|
|
|
|
John Floren
|
|
Provide market leadership in all
regions and achieve 100% supply to
all customers.
|
|
Maintained 100% supply to all customers
despite the difficult economic environment
and ongoing production limitations in Chile.
Maintained market leadership and preferred
supplier position and enhanced the Companys
reputation for reliability and security of
supply.
|
|
Exceeded
expectations |
|
|
|
|
|
|
|
|
|
Continue to develop highly skilled
and engaged global marketing and
logistics team.
|
|
Collaborative development plans and detailed
succession plans are in place for all
positions in global marketing and logistics.
Successful succession appointment and
transition to new leadership in Europe in
2009.
|
|
Successful |
36
|
|
|
|
|
|
|
|
|
Summary of Key Personal Goals for |
|
|
|
Performance |
|
|
2009 |
|
Results |
|
Assessment |
|
|
Effectively manage operating costs.
|
|
Costs were well managed in all areas where
costs were controllable. The management of
shipping costs during a period of
overcapacity in both our fleet and the
shipping industry was outstanding. No
significant customer credit losses were
suffered despite the global financial crisis
and resulting economic recession, which had a
significant impact on many of our customers.
|
|
Exceeded
expectations |
|
|
|
|
|
|
|
|
|
Strengthen the commercial
viability of methanol into energy
and continue to promote the use of
methanol energy derivatives while
advocating the principles of
Responsible Care and Social
Responsibility.
|
|
Good progress was made on this initiative,
including the development of excellent
relationships and improved understanding of
the new opportunities in this area.
|
|
Successful |
|
|
|
|
|
|
|
Michael Macdonald
|
|
Execute the Egypt project.
|
|
Achieved excellent progress in light of a
difficult economic environment. Project
continues to be scheduled for start-up in
mid-2010 and on-budget. Continued to build a
strong and positive reputation for the
Company in Egypt. The Responsible Care
results during 2009 on the Egypt project were
excellent.
|
|
Exceeded
expectations |
|
|
|
|
|
|
|
|
|
Pursue new supply opportunities.
|
|
Established key contacts and good
relationships and progressed a number of
possible opportunities.
|
|
Successful |
|
|
|
|
|
|
|
|
|
Continue to improve corporate
strategy process and
communication. Provide superior
investment decision and analytical
support to the Company.
|
|
Delivered high quality corporate strategy
plan and Board strategy session and also
provided excellent analytical support for a
number of corporate development
opportunities.
|
|
Successful |
Based on the corporate and personal performance achieved in 2009, the Board awarded each NEO a
short-term incentive award. With respect to the CEO, the Committee determined that his overall
personal performance results should be rated as successful for 2009 and assigned him a personal
performance rating of 105%, which was approved by the Board at the March 5, 2010 Board meeting. The
personal performance results of all of the other NEOs met or exceeded expectations and the CEO
assigned performance ratings for each of them in early 2010, which were subsequently reviewed by
the Human Resources Committee and approved at the March 5, 2010 Board meeting. The calculation of
the short-term incentive award for the CEO is detailed in the table below. The same formula is used
to calculate incentives for the remaining NEOs with the exception that the target award is 50% for
the remaining NEOs whereas it is 75% for the CEO.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Corporate |
|
|
Corporate |
|
|
Personal |
|
|
Personal |
|
|
Overall |
|
|
|
|
Named |
|
Performance |
|
|
Performance |
|
|
Performance |
|
|
Performance |
|
|
Performance |
|
|
Short-Term Incentive |
|
Executive |
|
Assessment |
|
|
Weighting |
|
|
Assessment |
|
|
Weighting |
|
|
Result |
|
|
Award Calculation(1) |
|
Officer |
|
(a) |
|
|
(b) |
|
|
(c) |
|
|
(d) |
|
|
(a×b)
+ (c×d) |
|
|
US$ |
|
|
CDN$ |
|
Bruce Aitken |
|
|
56 |
% |
|
|
60 |
% |
|
|
105 |
% |
|
|
40 |
% |
|
|
76 |
% |
|
$ |
560,420 |
|
|
|
$1,120,000
×
75% × 76% = $640,000 |
|
|
|
|
(1) |
|
The short-term incentive
award calculation is (salary at December 31, 2009)
×
(short-term incentive target percentage)
× (overall performance result), rounded to the
nearest thousand dollars. This amount is shown in both Canadian and US dollars and has been
converted to US dollars at the conversion rate of 1.142, being the Bank of Canada average noon
rate for 2009. |
37
Long-Term Incentive Plan
The Long-Term Incentive Plan is designed to retain talented executives, reward them for their
anticipated contribution to the long-term successful performance of the Company and align their
interests with those of long-term shareholders. The Long-Term Incentive Plan was significantly
modified in 2003 with the introduction of the Restricted Share Unit Plan which served to reduce
stock option grants with a non-dilutive award of Restricted Share Units (RSUs). All RSUs have now
vested and have been settled. There are no further RSUs outstanding.
The plan was modified in 2006 to replace RSUs with Performance Share Units (PSUs), and since
2006, all executive officers received 50% of the value of their long-term incentive awards in stock
options and 50% in PSUs. The PSU Plan is described below.
The plan was modified again in 2010 to replace most stock options with either stand-alone
Stock Appreciation Rights (SARs) or stock options with tandem SARs. In November 2008, the Human
Resources Committee determined that, due to the Companys share buy back program the number of
Common Shares outstanding had steadily decreased over the past several years and that, despite
significant progress in reducing dilution by restructuring the Long-Term Incentive Plan to include
first RSUs and later PSUs, an increasingly higher dilution would occur in the future if the
then-current stock option grant levels were sustained.
In 2009, the Board received approval from shareholders to increase the stock option reserve,
to provide sufficient options for the 2009 grant and potentially a 2010 grant. The Committee also
requested that management undertake a review of the Long-Term Incentive Plan to evaluate
alternative designs of the Plan.
Accordingly, Towers Perrin was retained and, based on a number of factors, including
information provided by Towers Perrin, the Committee endorsed, in concept, the restructuring of the
Long-Term Incentive Plan to provide for a combination of SARs and PSUs. In November 2009, the
Committee reviewed comprehensive information showing the impact of implementing the proposed new
plan including the effect on CEO and executive compensation, accounting, cash flow and stock option
reserve, as well as a review of tax treatment for the new plan elements in each jurisdiction in
which the Company has employees. Due to a potential adverse personal tax impact for employees in
some jurisdictions, it was recommended that employees in three jurisdictions should not receive
stand-alone SARs, but instead should receive either stock options with tandem SARs or stand-alone
stock options.
The Committee recommended that the Board approve a new SARs plan and reaffirmed the policy
that the value of the Long-Term Incentive Plan in 2010 was to be delivered 50% in the form of SARs
(or stock options with tandem SARs or stand-alone stock options) and 50% as PSUs. The Board
approved this recommendation in January 2010, subject to the receipt of shareholder approval for
certain amendments to the Companys Stock Option Plan to introduce tandem SARs. See Amendment of
Stock Option Plan on page 12 for more details.
The annual grant of stock options and PSUs is always established at the February/March Board
meeting and the grant date is the date of that Board meeting. The number of options and PSUs
granted to each eligible employee in any year is related to responsibility level and may be
adjusted to retain key talent and for employees with longer-term potential for upward mobility.
The 2009 Long-Term Incentive Plan has the following two components:
(i) Stock Option Plan
Under the Stock Option Plan, executive officers are eligible for grants of Company stock
options. Options are granted by the Board on the recommendation of the Human Resources Committee.
The grant price is set equal to the closing price of the Common Shares on the TSX on the day before
the date of the grant and converted to US dollars using the Bank of Canada daily noon rate on the
day that the closing price is established. All options granted prior to 2005 expire, in the
ordinary course, ten years after their date of grant. Stock options granted in 2005 and thereafter
expire seven years after their date of grant. For a more complete description of the Stock Option
Plan, please see pages 12 and 51.
As mentioned above, all executive officers have received 50% of the value of their long-term
incentive awards in stock options and 50% in PSUs since 2006. In 2009, Mr. Aitken received 264,000
stock options and all other executive officers individually received 45,000 stock options. Mr.
Aitkens 2009 stock option grant represented less than 20% of the total stock options granted in
2009.
38
All management personnel of the Company who are subject to the share ownership guidelines are
eligible for long-term incentive awards. The table below shows the number of stock options granted
in 2009 and 2008 and their ratio to outstanding shares as at December 31, 2009 and 2008
respectively:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number |
|
|
|
|
|
|
Number |
|
|
|
|
|
|
|
of Stock |
|
|
|
|
|
|
of Stock |
|
|
|
|
|
|
|
Options |
|
|
|
|
|
|
Options |
|
|
|
|
|
|
|
Granted in |
|
|
|
|
|
|
Granted |
|
|
|
|
|
|
|
2009 as |
|
|
|
|
|
|
in 2008 |
|
|
|
Number |
|
|
% of |
|
|
Number |
|
|
as % of |
|
|
|
of Stock |
|
|
Outstanding |
|
|
of Stock |
|
|
Outstanding |
|
|
|
Options |
|
|
Common |
|
|
Options |
|
|
Common |
|
|
|
Granted |
|
|
Shares at |
|
|
Granted |
|
|
Shares |
|
Employee Group |
|
in 2009 |
|
|
Dec. 31, 2009(1) |
|
|
in 2008 |
|
|
at Dec. 31, 2008(2) |
|
CEO |
|
|
264,000 |
|
|
|
0.287 |
% |
|
|
207,000 |
|
|
|
0.225 |
% |
Executive officers
(8 individuals,
excluding CEO) |
|
|
360,000 |
|
|
|
0.391 |
% |
|
|
312,000 |
|
|
|
0.339 |
% |
All other managers
(approximately 130
individuals) |
|
|
733,830 |
|
|
|
0.797 |
% |
|
|
559,068 |
|
|
|
0.607 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
1,357,830 |
|
|
|
1.474 |
% |
|
|
1,078,068 |
|
|
|
1.171 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The Company had 92,108,242 Common Shares outstanding as at December 31, 2009. |
|
(2) |
|
The Company had 92,031,392 Common Shares outstanding as at December 31, 2008. |
On March 5, 2010, Mr. Aitken was granted 231,000 stock options with tandem SARs and all other
NEOs individually were granted 42,000 stock options with tandem SARs. Mr. Aitkens 2010 stock
option grant represents less than 20% of the total stock options granted in 2010. The grant of
tandem SARs is subject to shareholder approval. See Amendment of Stock Option Plan on page 12 for
more details
(ii) Performance Share Unit Plan
In 2006, the Company introduced the Performance Share Unit Plan. PSUs are notional shares
credited to a PSU Account. Additional PSUs corresponding to dividends declared on the Common
Shares are also credited to the PSU Account. PSUs granted in any year will normally vest on
December 31, in the 24th month following the end of the year in which the award was made. For
example, PSUs awarded in March 2009 will vest on December 31, 2011. All of the executive officers
and other key management personnel are eligible to participate in the PSU Plan. At the time of
vesting, a minimum of 50% or a maximum of 120% of PSUs granted will vest depending on the Companys
performance against predetermined criteria. For PSUs granted in 2009, the performance criterion is
the compound annual growth rate in total shareholder return (TSR CAGR) over the period January 1,
2009 to December 31, 2011 (the Measurement Period). TSR CAGR is calculated as the change (if any)
in value of an initial hypothetical investment of US $100 in shares expressed as a percentage and
determined on an annual and compounded basis over the Measurement Period, with dividends assumed to
be reinvested. The following chart shows the TSR CAGR performance levels used to determine the
number of PSUs that will actually vest based on the degree to which the TSR CAGR was achieved
during the applicable Measurement Period.
|
|
|
|
|
Performance Measure |
|
Vesting Scale |
|
Total Shareholder Return CAGR |
|
% of PSUs Vesting |
|
£6% |
|
|
50 |
% |
8% |
|
|
100 |
% |
³10% |
|
|
120 |
% |
The factor by which the vested PSUs are calculated is pro-rated between the minimum, target
and maximum TSR CAGR depending on actual performance. The Company operates within a cyclical
industry. PSUs are designed to both focus management efforts on performance while retaining
employees in down cycles. As such, a minimum of 50% or a maximum of 120% of PSUs granted will vest
at the end of the Measurement Period. The following chart shows the actual vesting levels of PSUs
that have vested since the PSU plan was implemented.
|
|
|
|
|
|
|
|
|
PSU Grant Date |
|
PSU Vesting Date |
|
|
Actual % of PSUs |
|
(Feb/March) |
|
(December 31) |
|
|
Vested |
|
2006 |
|
|
2008 |
|
|
|
50 |
% |
2007 |
|
|
2009 |
|
|
|
50 |
% |
39
In 2009, Mr. Aitken received 71,000 PSUs and all other executive officers individually
received 13,000 PSUs as part of their 2009 long-term incentive awards. On March 5, 2010, Mr. Aitken
received 72,000 PSUs and all other NEOs individually received 14,000 PSUs as part of their 2010
long-term incentive awards. In both 2009 and 2010, Mr. Aitkens PSU grants represented less than
20% of the total PSUs granted in each of those years.
In general, following the vesting of the PSUs, an employee receives an amount of cash equal to
one-half of the value of their vested PSUs (less withholding tax) and a number of Common Shares
equal to one-half the number of vested PSUs. These Common Shares are purchased on behalf of
employees on the open market. Half of the outstanding PSUs held by an employee are considered when
determining whether the individual is meeting share ownership guidelines. PSUs do not entitle
participants to any voting or other shareholder rights. See the table titled Incentive Plan Awards
Value Vested or Earned During the Year on page 47.
Executive officers who are resident in Canada for tax purposes may also elect to receive an
equivalent number of DSUs in place of their vested PSUs at the time of settlement. Messrs. Cameron,
Gordon and Macdonald elected to settle 100% of their 2007 PSUs that vested on December 31, 2009 as
DSUs. Settlement will occur on March 25, 2010. DSUs are more fully described below.
Deferred Share Unit Plan
Under the DSU Plan, each executive officer who is resident in Canada for tax purposes may
elect annually to receive 100%, 50% or 0% of his short-term incentive award as DSUs. Such election
must be made by the officer in mid-December of the fiscal year that the award relates to. The
actual number of DSUs granted to an executive officer with respect to an executive officers
short-term incentive award is calculated in March of the following calendar year by dividing the
dollar amount elected to the DSU Plan by the average daily closing price of the Common Shares on
the TSX on the last 90 days of the prior calendar year. In 2009, no NEO elected to receive his
short-term incentive award as DSUs. Under the Long-Term Incentive Plan, executive officers who are
resident in Canada for tax purposes may also elect to receive an equivalent number of DSUs in place
of their vested PSUs at the time of settlement.
A DSU account is credited with notional grants of DSUs received by each DSU Plan member.
Additional DSUs are credited to DSU Plan members corresponding to dividends declared on the Common
Shares. DSUs do not entitle a DSU Plan member to any voting or other shareholder rights. DSUs count
towards the achievement of share ownership guidelines.
DSUs held by executive officers are redeemable only after the executive officers employment
with the Company ceases or upon death (Termination Date) and a lump-sum cash payment, net of any
withholdings, is made after the executive officer chooses a valuation date. For DSUs granted after
January 1, 2008, executive officers may choose a valuation date falling between the Termination
Date and December 1 of the first calendar year beginning after the Termination Date, but the
executive officer cannot choose a date retroactively. For DSUs granted prior to January 1, 2008,
the valuation date chosen may fall on any date within a period beginning one year before the
Termination Date and ending on December 1 of the first calendar year beginning after the
Termination Date. The lump-sum amount is calculated by multiplying the number of DSUs held in the
account by the closing price of the Common Shares on the TSX on the valuation date.
Benefits and Perquisites
Benefits and perquisites for executive officers include participation in the retirement plans
described more fully on page 48 as well as benefits such as extended health and dental care, life
insurance and disability benefits that are extended to all employees. Executive officers may also
participate in the Companys Employee Share Purchase Plan, in which all employees are eligible to
participate. The Employee Share Purchase Plan allows all employees to regularly contribute up to
15% of their base salary into an account to purchase Common Shares. The Company contributes into
the account an amount of cash equal to one-half of the employees cash contribution to a maximum of
5% of base salary. The combined funds in the account are, on a semi-monthly basis, used to purchase
Common Shares on the open market. Since 2008, the Company has provided a single, fixed amount,
taxable perquisite allowance for Canadian-based executives for financial planning, auto, social
club, health, fitness and household security in lieu of individual allowances for each perquisite.
40
Recoupment Policy
In November 2009 the Board approved a recoupment policy. Under this policy, if the Board
determines that, as a result of any gross negligence, fraud or other illegal behaviour: (1) the
Company has had to re-state its financial results; or (2) it later becomes clear that metrics used
and which formed the basis of any employee incentive compensation were not in fact achieved, then
the Board in its sole discretion can take such action as it deems to be in the best interests of
the Company and necessary to remedy the misconduct and prevent its recurrence. Among other actions
that it may take, the Board may, to the fullest extent permitted by law, seek to recover or require
reimbursement of incentive performance and equity awards under any plan providing for incentive
compensation, equity compensation or performance-based compensation. Recovery or reimbursement may
include recoupment of money or shares, immediate forfeiture of unvested awards, and cancellation of
outstanding vested awards and may also apply to profits that may have been realized from the sale
of securities.
Total Shareholder Return Comparison
The following graph compares the total cumulative shareholder return for $100 invested in
Common Shares on December 31, 2004 with the cumulative total return of the S&P/TSX Composite Index
and S&P 500 Chemicals Index, for the five most recently completed financial years.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Dec. 31, |
|
|
Dec. 31, |
|
|
Dec. 31, |
|
|
Dec. 31, |
|
|
Dec. 31, |
|
|
|
2005 |
|
|
2006 |
|
|
2007 |
|
|
2008 |
|
|
2009 |
|
Methanex Total Return(1) |
|
$ |
102 |
|
|
$ |
152 |
|
|
$ |
135 |
|
|
$ |
69 |
|
|
$ |
109 |
|
S&P/TSX Composite Index Total Return |
|
$ |
124 |
|
|
$ |
146 |
|
|
$ |
160 |
|
|
$ |
107 |
|
|
$ |
145 |
|
S&P 500 Chemicals Index Total Return |
|
$ |
99 |
|
|
$ |
116 |
|
|
$ |
148 |
|
|
$ |
88 |
|
|
$ |
128 |
|
|
|
|
(1) |
|
For Methanex Total Return calculations, dividends declared on Common Shares are assumed to be
reinvested at the closing price on the dividend payment date. |
Trend in Total Shareholder Return Compared to Trend in Executive Compensation
Aggregate NEO total compensation over the last five years (as disclosed in the Summary
Compensation Table in our Information Circular), is shown in the table below. Aggregate NEO total
compensation increased 16% from 2005 to 2006 and then declined by a total of 5% over the next three
years and declined by a further 37% from 2008 to 2009. The total compensation decrease from 2008 to
2009 is comparable to the 48% decline in total shareholder return between year-end 2007 and
year-end 2008 as illustrated in the Total Shareholder Return Comparison graph above.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
2006 |
|
|
2007 |
|
|
2008 |
|
|
2009 |
|
NEO Total Compensation (Cdn $ millions) |
|
$ |
11.1 |
|
|
$ |
12.9 |
|
|
$ |
12.7 |
|
|
$ |
12.2 |
|
|
$ |
7.7 |
|
41
However, a comparison of NEO total compensation, as disclosed in the Summary Compensation
Table, to the total cumulative shareholder return over a period of time does not accurately
illustrate the linkages between NEO compensation and total shareholder return. A more useful
comparison is based on total compensation earned by the NEOs, including the impact of the change in
value of previously granted stock options and PSUs. The value of outstanding PSUs and stock options
vary based on the share price at the time of valuation.
The following graphs illustrate the annual change in cumulative total shareholder return on a
Cdn $100 investment in the Companys Common Shares compared with the Aggregate Annual Compensation
(defined in the footnote below the graphs) of NEOs in each year of the five-year period ending on
December 31, 2009 and demonstrates the close link between the two.
|
|
|
(1) |
|
Aggregate Annual NEO Compensation for each year is based on all NEOs and includes base salary
and annual incentive earned in that year as reported in the Summary Compensation Table in our
Information Circular, the grant date fair value of stock options and PSUs granted in that year
as reported in the Summary Compensation Table, the annual change in unrealized gains or losses
for outstanding stock options and PSUs in that year, and the realized gains or losses for
exercised stock options and settled PSUs in that year. Annual Aggregate Compensation does not
include changes in the value of Common Shares held. All executive officers are subject to
share ownership guidelines. See Share Ownership Guidelines on page 43 for more information. |
|
(2) |
|
Annual Change in Cumulative Total Shareholder Return (TSR) reflects the annual change in
total cumulative shareholder return for $100 invested in Common Shares over the five year
period beginning on December 31, 2004 as set out in the table under the heading Total
Shareholder Return Comparison on page 41. |
42
The annual change in unrealized gains or losses for outstanding stock options and PSUs in each
year is calculated as the difference between the value of all outstanding stock options and PSUs at
December 31 of the current year and the value of all outstanding stock options and PSUs at December
31 of the previous year. In the year of grant only, the annual change in unrealized gains or losses
for those stock options and PSUs granted in the year is calculated as the difference between the
value of the stock options and PSUs at December 31 of the grant year and the value of the stock
options and PSUs on the grant date.
The annual change in realized gains or losses for exercised stock options and settled PSUs is
calculated as the difference between the actual proceeds the NEO received from exercised stock
options and/or settled PSUs in the current year and the value of those stock options and PSUs at
December 31 of the previous year.
For the purposes of this graph, the values for outstanding stock options and PSUs are
calculated using the Canadian dollar closing price of the Common Shares on the TSX on December 31
for each of the years included in this graph.
Share Ownership Guidelines
Since 1998, the Company has had share ownership guidelines in place for executive officers to
promote meaningful share ownership. The guidelines encourage each executive officer to own shares
having a value equal to at least, in the case of the CEO, five times annual base salary and, in the
case of each of the other executive officers, three times annual base salary. Half of the value of
PSUs and the full value of DSUs held by an executive officer are considered when determining
whether executives are meeting their share ownership guidelines. Executive officers are expected to
use the cash proceeds (if any) from the exercise of stock options or the vesting of PSUs to achieve
their share ownership guideline. The guidelines are intended to be met within three to five years
from the date that each individual became an executive officer. All other management personnel of
the Company are also subject to share ownership guidelines that are related to the level of their
position. The following table summarizes the relationship between the share ownership position of
each of the NEOs and the share ownership guideline applicable to each of them.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
As at December 31, 2009 |
|
|
|
|
|
|
|
Minimum |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Minimum |
|
|
Ownership |
|
|
Common Shares |
|
|
Performance Share |
|
|
|
|
|
|
Share |
|
|
|
Ownership |
|
|
Requirement (as |
|
|
Beneficially Owned |
|
|
Units (50% of |
|
|
|
|
|
|
Ownership |
|
|
|
Requirement (as |
|
|
Number of Common |
|
|
or Over Which |
|
|
Balance) and |
|
|
|
|
|
|
Guidelines |
|
|
|
Multiple of Base |
|
|
Shares, PSUs and |
|
|
Control or Direction |
|
|
Deferred Share |
|
|
Total |
|
|
Achieved(2) |
|
Named Executive Officer |
|
Salary) |
|
|
DSUs)(1) |
|
|
is Exercised |
|
|
Units Held |
|
|
Holdings |
|
|
% |
|
Bruce Aitken |
|
5 times |
|
|
284,000 |
|
|
|
123,497 |
|
|
|
278,218 |
|
|
|
401,715 |
|
|
|
141 |
|
Ian Cameron |
|
3 times |
|
|
67,000 |
|
|
|
19,172 |
|
|
|
51,160 |
|
|
|
70,332 |
|
|
|
105 |
|
John Gordon |
|
3 times |
|
|
71,000 |
|
|
|
12,031 |
|
|
|
51,160 |
|
|
|
63,191 |
|
|
|
89 |
|
John Floren |
|
3 times |
|
|
68,000 |
|
|
|
26,280 |
|
|
|
18,890 |
|
|
|
45,170 |
|
|
|
66 |
|
Michael Macdonald |
|
3 times |
|
|
61,000 |
|
|
|
28,727 |
|
|
|
51,160 |
|
|
|
79,887 |
|
|
|
131 |
|
|
|
|
(1) |
|
Based on $19.71 per share, being the weighted average Canadian dollar closing price of the
Common Shares on the TSX for the 90-day period ending December 31, 2009. For more information
on the Performance Share Unit Plan and the Deferred Share Unit Plan please see pages 39
and 40 respectively. |
|
(2) |
|
Based on $19.71 per share, being the weighted average Canadian dollar closing price of the
Common Shares on the TSX for the 90-day period ending December 31, 2009. The percentage
demonstrates the extent to which the guideline has been achieved. The percentage is also based
on 2009 base salary. |
Shareholder Feedback on Executive Compensation
|
|
|
If you are a shareholder and you wish to provide feedback to the Chair of
our Human Resources Committee on the Companys approach to executive
compensation as described in this Information Circular, you may do so
through a web-based survey that can be found in the Investor Relations
section of our website at www.methanex.com. See Shareholder Survey on
Executive Compensation on page 22 for more information. |
43
STATEMENT OF EXECUTIVE COMPENSATION
Summary Compensation
The following table sets forth a summary of compensation earned during the last three years by
the Companys CEO, Chief Financial Officer and its three other executive officers who had the
highest aggregate total compensation during 2009. (All such officers are herein collectively
referred to as the Named Executive Officers or NEOs).
The Company uses US dollars in its financial statements and is required to report executive
compensation amounts in US dollars. All components of the Companys executive compensation are
designed and received in Canadian dollars. All Canadian dollar amounts in the following table and
elsewhere in this Statement of Executive Compensation have been converted to US dollars at the Bank
of Canada average noon rate for the applicable year (2009: 1.142; 2008: 1.066; 2007: 1.0748) except
where otherwise noted.
Summary Compensation Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity Incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Share- |
|
|
Option- |
|
|
Plan Compensation ($) |
|
|
|
|
|
|
All Other |
|
|
Total |
|
Name and |
|
|
|
|
|
|
|
|
|
|
|
|
|
Based |
|
|
Based |
|
|
Annual |
|
|
|
|
|
|
Pension |
|
|
Compen- |
|
|
Compen |
|
Principal |
|
|
|
|
|
|
|
|
|
Salary |
|
|
Awards(2) |
|
|
Awards(3) |
|
|
Incentive |
|
|
|
|
|
|
Value(5) |
|
|
sation(6) |
|
|
sation |
|
Position(1) |
|
Year |
|
|
|
|
|
|
($) |
|
|
($) |
|
|
($) |
|
|
Plans(4) |
|
|
LTI Plans |
|
|
($) |
|
|
($) |
|
|
($) |
|
Bruce Aitken |
|
|
2009 |
|
|
|
|
US$ |
|
|
980,736 |
|
|
|
449,430 |
|
|
|
450,200 |
|
|
|
560,420 |
|
|
|
|
|
|
|
188,792 |
|
|
|
339,593 |
|
|
|
2,969,170 |
|
President and CEO |
|
|
|
|
|
CDN$ |
|
|
1,120,000 |
|
|
|
578,650 |
|
|
|
579,641 |
|
|
|
640,000 |
|
|
|
|
|
|
|
215,600 |
|
|
|
387,815 |
|
|
|
3,521,706 |
|
|
|
|
2008 |
|
|
|
|
US$ |
|
|
1,028,846 |
|
|
|
1,705,800 |
|
|
|
1,616,612 |
|
|
|
938,086 |
|
|
|
|
|
|
|
198,991 |
|
|
|
316,398 |
|
|
|
5,804,733 |
|
|
|
|
|
|
|
CDN$ |
|
|
1,096,750 |
|
|
|
1,657,800 |
|
|
|
1,571,122 |
|
|
|
1,000,000 |
|
|
|
|
|
|
|
212,124 |
|
|
|
337,280 |
|
|
|
5,875,076 |
|
|
|
|
2007 |
|
|
|
|
US$ |
|
|
935,755 |
|
|
|
1,497,600 |
|
|
|
1,433,248 |
|
|
|
1,060,662 |
|
|
|
|
|
|
|
180,133 |
|
|
|
281,033 |
|
|
|
5,388,432 |
|
|
|
|
|
|
|
CDN$ |
|
|
1,005,750 |
|
|
|
1,753,800 |
|
|
|
1,678,439 |
|
|
|
1,140,000 |
|
|
|
|
|
|
|
193,607 |
|
|
|
302,054 |
|
|
|
6,073,650 |
|
Ian Cameron |
|
|
2009 |
|
|
|
|
US$ |
|
|
385,289 |
|
|
|
82,290 |
|
|
|
76,739 |
|
|
|
160,245 |
|
|
|
|
|
|
|
63,573 |
|
|
|
130,237 |
|
|
|
898,372 |
|
Senior VP, |
|
|
|
|
|
CDN$ |
|
|
440,000 |
|
|
|
105,950 |
|
|
|
98,802 |
|
|
|
183,000 |
|
|
|
|
|
|
|
72,600 |
|
|
|
148,731 |
|
|
|
1,049,083 |
|
Finance & CFO |
|
|
2008 |
|
|
|
|
US$ |
|
|
406,426 |
|
|
|
312,730 |
|
|
|
304,579 |
|
|
|
256,098 |
|
|
|
|
|
|
|
67,998 |
|
|
|
98,752 |
|
|
|
1,446,582 |
|
|
|
|
|
|
|
CDN$ |
|
|
433,250 |
|
|
|
303,930 |
|
|
|
296,008 |
|
|
|
273,000 |
|
|
|
|
|
|
|
72,486 |
|
|
|
105,269 |
|
|
|
1,483,944 |
|
|
|
|
2007 |
|
|
|
|
US$ |
|
|
378,675 |
|
|
|
274,560 |
|
|
|
270,032 |
|
|
|
292,147 |
|
|
|
|
|
|
|
62,481 |
|
|
|
76,081 |
|
|
|
1,353,977 |
|
|
|
|
|
|
|
CDN$ |
|
|
407,000 |
|
|
|
321,530 |
|
|
|
316,228 |
|
|
|
314,000 |
|
|
|
|
|
|
|
67,155 |
|
|
|
81,772 |
|
|
|
1,507,685 |
|
John Gordon |
|
|
2009 |
|
|
|
|
US$ |
|
|
406,305 |
|
|
|
82,290 |
|
|
|
76,739 |
|
|
|
162,872 |
|
|
|
|
|
|
|
67,040 |
|
|
|
115,154 |
|
|
|
910,400 |
|
Senior VP, |
|
|
|
|
|
CDN$ |
|
|
464,000 |
|
|
|
105,950 |
|
|
|
98,802 |
|
|
|
186,000 |
|
|
|
|
|
|
|
76,560 |
|
|
|
131,506 |
|
|
|
1,062,818 |
|
Corporate |
|
|
2008 |
|
|
|
|
US$ |
|
|
431,051 |
|
|
|
312,730 |
|
|
|
304,579 |
|
|
|
263,602 |
|
|
|
|
|
|
|
72,062 |
|
|
|
113,614 |
|
|
|
1,497,638 |
|
Resources |
|
|
|
|
|
CDN$ |
|
|
459,500 |
|
|
|
303,930 |
|
|
|
296,008 |
|
|
|
281,000 |
|
|
|
|
|
|
|
76,818 |
|
|
|
121,113 |
|
|
|
1,538,369 |
|
|
|
|
2007 |
|
|
|
|
US$ |
|
|
411,937 |
|
|
|
274,560 |
|
|
|
270,032 |
|
|
|
307,034 |
|
|
|
|
|
|
|
67,970 |
|
|
|
87,496 |
|
|
|
1,419,029 |
|
|
|
|
|
|
|
CDN$ |
|
|
442,750 |
|
|
|
321,530 |
|
|
|
316,228 |
|
|
|
330,000 |
|
|
|
|
|
|
|
73,054 |
|
|
|
94,041 |
|
|
|
1,577,602 |
|
John Floren |
|
|
2009 |
|
|
|
|
US$ |
|
|
394,046 |
|
|
|
82,290 |
|
|
|
76,739 |
|
|
|
159,370 |
|
|
|
|
|
|
|
65,018 |
|
|
|
92,843 |
|
|
|
870,304 |
|
Senior VP, Global |
|
|
|
|
|
CDN$ |
|
|
450,000 |
|
|
|
105,950 |
|
|
|
98,802 |
|
|
|
182,000 |
|
|
|
|
|
|
|
74,250 |
|
|
|
106,026 |
|
|
|
1,017,029 |
|
Marketing & |
|
|
2008 |
|
|
|
|
US$ |
|
|
413,462 |
|
|
|
312,730 |
|
|
|
304,579 |
|
|
|
263,602 |
|
|
|
|
|
|
|
69,159 |
|
|
|
205,705 |
|
|
|
1,569,237 |
|
Logistics |
|
|
|
|
|
CDN$ |
|
|
440,750 |
|
|
|
303,930 |
|
|
|
296,008 |
|
|
|
281,000 |
|
|
|
|
|
|
|
73,724 |
|
|
|
219,281 |
|
|
|
1,614,694 |
|
|
|
|
2007 |
|
|
|
|
US$ |
|
|
378,675 |
|
|
|
274,560 |
|
|
|
270,032 |
|
|
|
299,591 |
|
|
|
|
|
|
|
62,481 |
|
|
|
177,708 |
|
|
|
1,463,047 |
|
|
|
|
|
|
|
CDN$ |
|
|
407,000 |
|
|
|
321,530 |
|
|
|
316,228 |
|
|
|
322,000 |
|
|
|
|
|
|
|
67,155 |
|
|
|
191,000 |
|
|
|
1,624,913 |
|
Michael |
|
|
2009 |
|
|
|
|
US$ |
|
|
350,263 |
|
|
|
82,290 |
|
|
|
76,739 |
|
|
|
143,608 |
|
|
|
|
|
|
|
57,793 |
|
|
|
154,464 |
|
|
|
865,156 |
|
Macdonald |
|
|
|
|
|
CDN$ |
|
|
400,000 |
|
|
|
105,950 |
|
|
|
98,802 |
|
|
|
164,000 |
|
|
|
|
|
|
|
66,000 |
|
|
|
176,398 |
|
|
|
1,011,150 |
|
Senior VP, |
|
|
2008 |
|
|
|
|
US$ |
|
|
369,371 |
|
|
|
312,730 |
|
|
|
304,579 |
|
|
|
227,017 |
|
|
|
|
|
|
|
61,885 |
|
|
|
161,542 |
|
|
|
1,437,124 |
|
Corporate |
|
|
|
|
|
CDN$ |
|
|
393,750 |
|
|
|
303,930 |
|
|
|
296,008 |
|
|
|
242,000 |
|
|
|
|
|
|
|
65,969 |
|
|
|
172,204 |
|
|
|
1,473,862 |
|
Development |
|
|
2007 |
|
|
|
|
US$ |
|
|
345,646 |
|
|
|
274,560 |
|
|
|
270,032 |
|
|
|
287,495 |
|
|
|
|
|
|
|
57,032 |
|
|
|
98,029 |
|
|
|
1,332,794 |
|
|
|
|
|
|
|
CDN$ |
|
|
371,500 |
|
|
|
321,530 |
|
|
|
316,228 |
|
|
|
309,000 |
|
|
|
|
|
|
|
61,298 |
|
|
|
105,361 |
|
|
|
1,484,917 |
|
44
|
|
|
(1) |
|
All NEOs receive their compensation in Canadian dollars. |
|
(2) |
|
This column reflects the grant date fair value of PSUs received by NEOs as long-term
incentive awards. At the time of vesting, a minimum of 50% or a maximum of 120% of PSUs
granted will vest depending on the Companys performance against predetermined criteria. For
PSUs granted in 2009, the performance criterion is the compound annual growth rate in total
shareholder return (TSR CAGR) over the period January 1, 2009 to December 31, 2011. The
grant date fair value shown in this column is calculated by multiplying the total number of
Performance Share Units (PSUs) awarded by the closing price of the Common Shares on the TSX on
the day before the PSUs were granted, converted to US dollars based on the Bank of Canada noon
rate of exchange on that day (2007: US $24.96; 2008: US $28.43; 2009: US $6.33). This
valuation methodology is different than accounting fair value. In calculating the accounting
fair value, the Company used a binomial pricing model to assign a probability weighted average
total shareholder return factor that determines the number of PSUs that would be included in
the valuation in accordance with the PSU plan. The accounting fair value, as calculated by the
binomial pricing model on the grant date, is: 2007: CEO US $888,000, other NEOs US $162,800;
2008: CEO US $864,600, other NEOs US $158,510; 2009: CEO US $210,870, other NEOs US $38,610.
The PSU Plan is more fully described on page 39. |
|
(3) |
|
This column reflects the grant date fair value of stock options received by NEOs as long-term
incentive awards. The value shown is calculated by multiplying the number of stock options
granted by the US dollar exercise price at the time of the grant by the Black-Scholes
valuation factor (2007: US dollar exercise price = $24.96, Black-Scholes valuation factor =
27.74%. 2008: US dollar exercise price = $28.43, Black-Scholes valuation factor = 27.47%.
2009: US dollar exercise price = $6.33, Black-Scholes valuation factor = 26.94%). The exercise
price represents the closing price of the Common Shares on the TSX on the day before the stock
options were granted, converted to US dollars based on the Bank of Canada noon rate of
exchange on that day. This value is the same as the accounting fair value of the full grant,
but is not adjusted by the vesting schedule. The Companys Stock Option Plan is more fully
described on page 12 and page 51. |
|
(4) |
|
These annual incentive payments are reported in the year in which they were earned, not in
the year in which they were actually paid. They are paid in cash and/or DSUs in the year
following the year in which they are earned. All NEOs elected to be paid in cash in each of
the past three years. The DSU Plan is more fully described on page 40. For more information
concerning these annual incentives, refer to Short-Term Incentive Plan on page 33. |
|
(5) |
|
The amounts include the Companys pension contributions to both the regular Company Defined
Contribution pension plan and to the Defined Contribution Supplemental Retirement Plan. |
|
(6) |
|
The amounts shown represent: |
|
|
|
For Mr. Aitken: the Companys contributions to the Companys Employee Share Purchase
Plan, the value of additional RSUs and PSUs corresponding to dividends declared on Common
Shares (2009 = Cdn $141,289; US $123,720 (9,942 units); 2008 Cdn $136,231; US $127,797
(6,649 units); 2007 Cdn $135,352; US $125,932 (5,199 units)), the value of additional
DSUs corresponding to dividends declared on Common Shares (2009 = Cdn $119,952; US $105,037
(8,382 units); 2008 Cdn $78,909; US $74,024 (3,923 DSUs); 2007 Cdn $67,058; US
$62,391 (2,564 DSUs)), perquisite allowance (2009 Cdn $66,000; US $57,793; 2008 Cdn
$66,000; US $61,914), individual allowances paid in 2007 (housing allowance, auto
allowance, club membership and tax payments in respect of certain perquisites and benefits
made on his behalf), vacation payout and other miscellaneous items. |
|
|
|
|
For Mr. Cameron: the Companys contributions to the Companys Employee Share Purchase
Plan, the value of additional RSUs and PSUs corresponding to dividends declared on Common
Shares (2009 = Cdn $25,891; US $22,671 (1,822 units); 2008 Cdn $24,389; US $22,879
(1,190 units); 2007 Cdn $24,111; US $22,433 (927 units)), the value of additional DSUs
corresponding to dividends declared on Common Shares (2009 = Cdn $22,102; US $19,354 (1,530
units); 2008 Cdn $14,857; US $13,937 (739 DSUs); 2007 Cdn $2,976; US $2,769 (108
DSUs)), perquisite allowance (2009 Cdn $57,000; US $49,912; 2008 Cdn $57,000; US
$53,471), individual allowances paid in 2007 (auto allowance, club membership and tax
payments in respect of certain perquisites and benefits made on his behalf), vacation
payout (2007 Cdn $17,954; US $16,704) and other miscellaneous items. |
|
|
|
|
For Mr. Gordon: the Companys contributions to the Companys Employee Share Purchase
Plan, the value of additional RSUs and PSUs corresponding to dividends declared on Common
Shares (2009 = Cdn $25,891; US $22,671 (1,822 units); 2008 Cdn $24,389; US $22,879
(1,190 units); 2007 Cdn $24,111; US $22,433 (927 units)), the value of additional DSUs
corresponding to dividends declared on Common Shares (2009 = Cdn $22,102; US $19,354 (1,530
units); 2008 Cdn $14,857; US $13,937 (739 DSUs); 2007 Cdn $2,976; US $2,769 (108
DSUs)), perquisite allowance (2009 Cdn $57,000; US $49,912; 2008 Cdn $57,000; US
$53,471), individual allowances paid in 2007 (auto allowance, club membership (2007 Cdn
$15,878; US $14,773) and tax payments in respect of certain perquisites and benefits made
on his behalf), vacation payout and other miscellaneous items. |
|
|
|
|
For Mr. Floren: the Companys contributions to the Companys Employee Share Purchase
Plan, the value of additional RSUs and PSUs corresponding to dividends declared on Common
Shares (2009 = Cdn $25,891; US $22,671 (1,822 units); 2008 Cdn $24,389; US $22,879
(1,190 units); 2007 Cdn $16,731; US $15,567 (639 units)), perquisite allowance (2009
Cdn $57,000; US $49,912; 2008 Cdn $57,000; US $53,471), individual allowances paid in
2007, housing allowance (2008 Cdn $60,224; US $56,495; 2007 Cdn $77,936; US $72,512),
auto allowance, club membership and tax payments in respect of certain perquisites and
benefits made on his behalf), vacation payout and other miscellaneous items. |
|
|
|
|
For Mr. Macdonald: the Companys contributions to the Companys Employee Share Purchase
Plan, the value of additional RSUs and PSUs corresponding to dividends declared on Common
Shares (2009 = Cdn $25,891; US $22,671 (1,822 units); 2008 Cdn $24,389; US $22,879
(1,190 units); 2007 Cdn $24,111; US $22,433 (927 units)), the value of additional DSUs
corresponding to dividends declared on Common Shares (2009 = Cdn $22,102; US $19,354 (1,530
units); 2008 Cdn $14,857; US $13,937 (739 DSUs); 2007 Cdn $2,976; US $2,769 (108
DSUs), perquisite allowance (2009 Cdn $57,000; US $49,912; 2008 Cdn $57,000; US
$53,471), individual allowances paid in 2007 (auto allowance and tax payments in respect of
certain perquisites and benefits made on his behalf) , vacation payout (2009 Cdn
$50,769; US $44,456; 2008 Cdn $46,154; US $43,296; 2007 Cdn $40,265; US $37,463) and
other miscellaneous items. |
Where no amount is stated in this footnote in respect of a particular perquisite, the amount
does not exceed 25% of the total value of all perquisites for the NEO disclosed in the table.
For 2008 and 2009, no NEO spent 25% or more of the value of his perquisite allowance on any one
perquisite. The amounts shown do not include payments made on settlement of PSUs granted in a
prior year. Payments made on settlement of PSUs are reported in the table entitled Incentive
Plan Awards Value Vested or Earned During the Year found on page 47.
45
Incentive Plan Awards
The following table sets forth information concerning outstanding stock options and
share-based awards (PSUs) held by the NEOs as at December 31, 2009.
Outstanding Option-Based Awards and Share-Based Awards
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option-Based Awards |
|
|
Share-Based Awards |
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
Market or Payout |
|
|
|
|
|
|
|
Securities |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of |
|
|
Shares or |
|
|
Value of |
|
|
|
|
|
|
|
Underlying |
|
|
Option |
|
|
|
|
|
Vested |
|
|
Unexercised |
|
|
Units that |
|
|
Share-Based |
|
|
|
|
|
|
|
Unexercised |
|
|
Exercise |
|
|
Option |
|
|
Options at |
|
|
In-the-Money |
|
|
Have Not |
|
|
Awards that Have |
|
|
|
|
|
|
|
Options |
|
|
Price(1) |
|
|
Expiration |
|
|
Year-End |
|
|
Options |
|
|
Vested |
|
|
Not Vested(2) |
|
Name |
|
Year Granted |
|
|
(#) |
|
|
US$ |
|
|
Date |
|
|
(#) |
|
|
US$ |
|
|
CDN$ |
|
|
(#) |
|
|
US$ |
|
|
CDN$ |
|
Bruce Aitken |
|
|
2009 |
|
|
|
264,000 |
|
|
|
6.33 |
|
|
Mar 5, 2016 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
74,597 |
|
|
|
670,524 |
|
|
|
765,738 |
|
|
|
|
2008 |
|
|
|
207,000 |
|
|
|
28.43 |
|
|
Feb 28, 2015 |
|
|
69,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
65,076 |
|
|
|
584,943 |
|
|
|
668,005 |
|
|
|
|
2007 |
|
|
|
207,000 |
|
|
|
24.96 |
|
|
Mar 1, 2014 |
|
|
138,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
|
|
249,200 |
|
|
|
20.76 |
|
|
Mar 2, 2013 |
|
|
249,200 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
|
50,000 |
|
|
|
17.85 |
|
|
Mar 3, 2012 |
|
|
50,000 |
|
|
|
6,362 |
|
|
|
7,265 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Ian Cameron |
|
|
2009 |
|
|
|
45,000 |
|
|
|
6.33 |
|
|
Mar 5, 2016 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
13,659 |
|
|
|
122,776 |
|
|
|
140,210 |
|
|
|
|
2008 |
|
|
|
39,000 |
|
|
|
28.43 |
|
|
Feb 28, 2015 |
|
|
13,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,931 |
|
|
|
107,243 |
|
|
|
122,472 |
|
|
|
|
2007 |
|
|
|
39,000 |
|
|
|
24.96 |
|
|
Mar 1, 2014 |
|
|
26,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
|
|
60,000 |
|
|
|
20.76 |
|
|
Mar 2, 2013 |
|
|
60,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
|
10,000 |
|
|
|
17.85 |
|
|
Mar 3, 2012 |
|
|
10,000 |
|
|
|
1,272 |
|
|
|
1,453 |
|
|
|
|
|
|
|
|
|
|
|
|
|
John Gordon |
|
|
2009 |
|
|
|
45,000 |
|
|
|
6.33 |
|
|
Mar 5, 2016 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
13,659 |
|
|
|
122,776 |
|
|
|
140,210 |
|
|
|
|
2008 |
|
|
|
39,000 |
|
|
|
28.43 |
|
|
Feb 28, 2015 |
|
|
13,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,931 |
|
|
|
107,243 |
|
|
|
122,472 |
|
|
|
|
2007 |
|
|
|
39,000 |
|
|
|
24.96 |
|
|
Mar 1, 2014 |
|
|
26,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
|
|
40,000 |
|
|
|
20.76 |
|
|
Mar 2, 2013 |
|
|
40,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
|
10,000 |
|
|
|
17.85 |
|
|
Mar 3, 2012 |
|
|
10,000 |
|
|
|
1,272 |
|
|
|
1,453 |
|
|
|
|
|
|
|
|
|
|
|
|
|
John Floren |
|
|
2009 |
|
|
|
45,000 |
|
|
|
6.33 |
|
|
Mar 5, 2016 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
13,659 |
|
|
|
122,776 |
|
|
|
140,210 |
|
|
|
|
2008 |
|
|
|
39,000 |
|
|
|
28.43 |
|
|
Feb 28, 2015 |
|
|
13,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,931 |
|
|
|
107,243 |
|
|
|
122,472 |
|
|
|
|
2007 |
|
|
|
39,000 |
|
|
|
24.96 |
|
|
Mar 1, 2014 |
|
|
26,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
|
|
40,000 |
|
|
|
20.76 |
|
|
Mar 2, 2013 |
|
|
40,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
|
1,750 |
|
|
|
17.85 |
|
|
Mar 3, 2012 |
|
|
1,750 |
|
|
|
223 |
|
|
|
254 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael |
|
|
2009 |
|
|
|
45,000 |
|
|
|
6.33 |
|
|
Mar 5, 2016 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
13,659 |
|
|
|
122,776 |
|
|
|
140,210 |
|
Macdonald |
|
|
2008 |
|
|
|
39,000 |
|
|
|
28.43 |
|
|
Feb 28, 2015 |
|
|
13,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,931 |
|
|
|
107,243 |
|
|
|
122,472 |
|
|
|
|
2007 |
|
|
|
39,000 |
|
|
|
24.96 |
|
|
Mar 1, 2014 |
|
|
26,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
|
|
60,000 |
|
|
|
20.76 |
|
|
Mar 2, 2013 |
|
|
60,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
|
30,000 |
|
|
|
17.85 |
|
|
Mar 3, 2012 |
|
|
30,000 |
|
|
|
3,817 |
|
|
|
4,359 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
For the purposes of this column, the US dollar exercise price represents the closing price of
the Common Shares on the TSX on the day prior to the date of the grant converted to US dollars
at the Bank of Canada noon rate of exchange on that day. One-third of the options are
exercisable beginning on the first anniversary of the date of the grant, one-third beginning
on the second anniversary of the date of the grant and the final third are exercisable
beginning on the third anniversary of the date of the grant. If the options are unexercised,
they will expire, in the ordinary course, seven years after the date of their grant. |
|
(2) |
|
This column reflects the value of outstanding unvested PSUs and includes dividend equivalent
PSUs credited since the date of the original PSU grant. PSUs provide for different payouts
depending on achievement of a target compounded average growth rate of total shareholder
return over a three-year period. The minimum payout is 50% of the vested PSU balance. The
value shown is based on this minimum payout and is calculated using the Canadian dollar
closing price of the Common Shares on the TSX on December 31, 2009, being Cdn $20.53,
converted to US dollars at a conversion rate of 1.142, being the Bank of Canada average noon
rate for 2009. See Performance Share Unit Plan on page 39 for more information. This table
does not include DSUs outstanding as DSUs vest immediately upon grant. During 2007, Messrs.
Cameron and Gordon each elected to settle their vested 2005 RSUs in DSUs (22,333 each). In
2008, Messrs. Aitken, Cameron and Gordon each elected to settle their vested 2006 PSUs in DSUs
(43,640, 7,543 and 7,543 respectively); the settlement date for the vested 2006 PSUs was March
6, 2009. In 2009, Messrs. Cameron, Gordon and Macdonald each elected to settle their vested
2007 PSUs in DSUs (6,096 each). The table below shows the total number of outstanding DSUs and
their value (calculated by multiplying the number of DSUs by Cdn $20.53, the closing market
price of the Common Shares on the TSX on that date) for all NEOs as at December 31, 2009. |
46
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of DSUs Outstanding as |
|
|
Value of Outstanding DSUs as at Dec. 31, 2009 |
|
NEO(*) |
|
at Dec. 31, 2009 |
|
|
US$ |
|
|
CDN$ |
|
B. Aitken |
|
|
175,131 |
|
|
|
3,148,378 |
|
|
|
3,595,448 |
|
I. Cameron |
|
|
32,270 |
|
|
|
580,118 |
|
|
|
662,495 |
|
J. Gordon |
|
|
32,270 |
|
|
|
580,118 |
|
|
|
662,495 |
|
M. Macdonald |
|
|
32,270 |
|
|
|
580,118 |
|
|
|
662,495 |
|
|
|
|
(*) |
|
Mr. Floren does not participate in the DSU plan as he is not a resident of Canada for
tax purposes. |
The following table sets forth information concerning the value vested or earned upon the
vesting of stock options, share-based awards (PSUs and DSUs) and the short-term incentive award
during 2009. The values shown were calculated as at the vesting date. Also included is the actual
value realized upon the exercise of stock options during 2009.
Incentive Plan Awards Value Vested or Earned During the Year
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity Incentive |
|
|
|
|
|
|
|
Option-Based Awards |
|
|
Option-Based Awards |
|
|
Share-Based Awards |
|
|
Plan Compensation |
|
|
|
|
|
|
|
Value Vested During |
|
|
Value Realized at |
|
|
Value Vested During |
|
|
Value Earned During |
|
|
|
|
|
|
|
the Year(1) |
|
|
Exercise(2) |
|
|
the Year(3) |
|
|
the Year(4) |
|
Name |
|
|
|
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
Bruce Aitken |
|
US$ |
|
|
0 |
|
|
|
0 |
|
|
|
710,350 |
|
|
|
560,420 |
|
|
|
CDN$ |
|
|
0 |
|
|
|
0 |
|
|
|
811,220 |
|
|
|
640,000 |
|
Ian Cameron |
|
US$ |
|
|
0 |
|
|
|
0 |
|
|
|
130,328 |
|
|
|
160,245 |
|
|
|
CDN$ |
|
|
0 |
|
|
|
0 |
|
|
|
148,835 |
|
|
|
183,000 |
|
John Gordon |
|
US$ |
|
|
0 |
|
|
|
0 |
|
|
|
130,328 |
|
|
|
162,872 |
|
|
|
CDN$ |
|
|
0 |
|
|
|
0 |
|
|
|
148,835 |
|
|
|
186,000 |
|
John Floren |
|
US$ |
|
|
0 |
|
|
|
0 |
|
|
|
122,234 |
|
|
|
159,370 |
|
|
|
CDN$ |
|
|
0 |
|
|
|
0 |
|
|
|
139,591 |
|
|
|
182,000 |
|
Michael Macdonald |
|
US$ |
|
|
0 |
|
|
|
0 |
|
|
|
130,328 |
|
|
|
143,608 |
|
|
|
CDN$ |
|
|
0 |
|
|
|
0 |
|
|
|
148,835 |
|
|
|
164,000 |
|
|
|
|
(1) |
|
The value shown in this column is calculated by multiplying the number of stock options that
vested in 2009 by the difference between the exercise price and the closing price of the
Common Shares on the TSX on the vesting date, converted to US dollars at a conversion rate of
1.142, being the Bank of Canada average noon rate for 2009. The values in this column are all
nil because the exercise price for each stock option that vested in 2009 was above the closing
price on the TSX on the vesting date. |
|
(2) |
|
This amount represents, in respect of all Common Shares acquired during 2009 on exercise of
stock options, the difference between the market value of such shares at the time of exercise
and the exercise price. If the exercise price of any option is denominated in US dollars, such
exercise price has been converted to Canadian dollars using the foreign exchange rate at the
time of the exercise and provided to the stock option administrator, Solium Capital, by
Soliums stockbroker, HSBC InvestDirect. No stock options were exercised by NEOs in 2009. |
|
(3) |
|
The value shown in this column includes the settlement value of 2007 PSUs, including dividend
equivalent PSUs in respect thereof, that vested on December 31, 2009 and the value of dividend
equivalent DSUs received during the year. Under the PSU Plan, following vesting of PSUs, NEOs
generally receive an amount of cash equal to 50% of the value of such vested PSUs and a number
of Common Shares equal to the remaining 50% of the vested PSUs. The PSU Plan is described in
more detail on page 39. NEOs may elect to receive an equivalent number of DSUs in place of
their vested PSUs at the time of settlement. The DSU plan is described in more detail on page
40. The settlement value of such vested PSUs is based on the weighted average closing price of
the Common Shares on the TSX during the 15 trading days ending December 30, 2009 ($20.79) for
the cash portion of the settlement, the weighted average purchase price for shares purchased
on the TSX over the 15 trading days ending February 5, 2010 ($25.01) for the share portion of
the settlement, and on the performance factor results (50%). The closing price of the Common
Shares on the TSX on December 31, 2009, the vesting date of the 2007 PSUs, was $20.53. Based
on the TSR CAGR achieved, the number of 2007 PSUs that vested was 50% of each individuals
2007 PSU balance as at December 31, 2009. The number of PSUs and settlement value for each NEO
in respect of vested 2007 PSUs was as follows: Mr. Aitken: Cdn $691,268; US $605,313 (33,250
PSUs); Mr. Cameron: Cdn $126,732; US $110,974 (6,096 PSUs); Mr. Gordon: Cdn $126,732; US
$110,974 (6,096 PSUs); Mr. Floren: Cdn $139,591; US $122,234 (6,096 PSUs); and Mr. Macdonald:
Cdn $126,732; US $110,974 (6,096 PSUs). Messrs. Cameron, Gordon and Macdonald each elected to
settle their vested 2007 PSUs in DSUs (Mr. Cameron 6,096, Mr. Gordon 6,096, Mr.
Macdonald 6,096). Mr. Floren does not participate in the DSU plan as he is not a resident
of Canada for tax purposes. The value of DSU dividend equivalents is based on the market price
on the day they were granted, which is also the vesting date. DSUs are vested immediately upon
grant; however, they may not be redeemed by the NEO until the NEO ceases to be an employee.
The DSU plan is more fully described on page 40. |
|
(4) |
|
The value shown in this column is the annual incentive payment included in the Summary
Compensation Table on page 44. |
47
Retirement Plans
The Company has established a registered defined contribution retirement plan that provides an
annual company contribution equal to 7% of annual base salary. Contributions are made to a
retirement account and invested according to a selection of investment vehicles made by the NEO.
Sixteen investment vehicles are currently available from four investment managers. At retirement,
funds in the account may be used to purchase an annuity or they can be transferred to a life income
fund or a locked-in registered retirement savings plan. No NEOs are members of a defined benefit
retirement plan. All NEOs participate in the defined contribution plan.
Canadian income tax legislation places limits on the amount of retirement benefits that may be
paid from the registered retirement plan. NEOs resident in Canada participate in a defined
contribution supplemental retirement plan that provides benefits in excess of what is provided
under the registered plan. Benefits are provided without regard to Canadian income tax limits on
the maximum benefit payable and are paid net of any benefit payable under the registered plan.
Supplemental plan contributions are based on earnings defined as base salary plus the target
short-term incentive award and provide NEOs with an annual contribution equal to 11% of earnings
less any contributions made to the registered plan. The Canadian defined contribution supplemental
retirement plan was fully funded as of December 31, 2006 and remains fully funded on an accounting
basis as of December 31, 2009. The supplemental plan funds are invested in a single fund with
Phillips, Hager & North and represent an asset on the balance sheet. At retirement, funds in the
members account may be paid as a lump sum or paid as a 10-year monthly annuity. These payments
would be made from the supplemental plan investment account, not from general revenue. No NEOs are
members of any defined benefit supplemental retirement plan.
The following table shows the change in value of the defined contribution registered
retirement plan and defined contribution supplemental retirement plan benefits for the NEOs:
Defined Contribution Plan Table (Registered and Supplemental Plans)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Accumulated Value |
|
|
|
|
|
|
Non- |
|
|
Accumulated |
|
|
|
|
|
|
|
at Start of Year |
|
|
Compensatory(1) |
|
|
Compensatory(2) |
|
|
Value at Year-End |
|
Name |
|
|
|
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
Bruce Aitken |
|
US$ |
|
|
687,757 |
|
|
|
188,792 |
|
|
|
149,404 |
|
|
|
1,025,953 |
|
|
|
CDN$ |
|
|
785,419 |
|
|
|
215,600 |
|
|
|
170,619 |
|
|
|
1,171,638 |
|
Ian Cameron |
|
US$ |
|
|
505,859 |
|
|
|
63,573 |
|
|
|
138,393 |
|
|
|
707,825 |
|
|
|
CDN$ |
|
|
577,691 |
|
|
|
72,600 |
|
|
|
158,045 |
|
|
|
808,336 |
|
John Gordon |
|
US$ |
|
|
748,005 |
|
|
|
67,040 |
|
|
|
120,118 |
|
|
|
935,164 |
|
|
|
CDN$ |
|
|
854,222 |
|
|
|
76,560 |
|
|
|
137,175 |
|
|
|
1,067,957 |
|
John Floren |
|
US$ |
|
|
246,425 |
|
|
|
65,018 |
|
|
|
46,032 |
|
|
|
357,474 |
|
|
|
CDN$ |
|
|
281,418 |
|
|
|
74,250 |
|
|
|
52,568 |
|
|
|
408,236 |
|
Michael Macdonald |
|
US$ |
|
|
325,028 |
|
|
|
57,793 |
|
|
|
83,252 |
|
|
|
466,074 |
|
|
|
CDN$ |
|
|
371,182 |
|
|
|
66,000 |
|
|
|
95,074 |
|
|
|
532,256 |
|
|
|
|
(1) |
|
The amounts include the Companys pension contributions to both the Companys regular Defined
Contribution pension plan and to the Defined Contribution Supplemental Retirement Plan. These
amounts are also reported in the Pension Value column of the Summary Compensation Table on
page 44. |
|
(2) |
|
The amounts include regular investment earnings on pension contributions. Employee
contributions are not permitted in the Canadian pension plans. |
Termination of Employment and Employment Contracts
The Company has entered into employment agreements with the NEOs that provide them with
certain rights in the event of involuntary termination of employment or a Change of Control of
the Company. Change of Control occurs when:
|
|
|
More than 40% of voting shares of the Company are acquired by an outsider; |
|
|
|
|
A majority change in the Board of Directors of the Company occurs; |
|
|
|
|
All or substantially all of the assets of the Company are sold to an outsider; or |
|
|
|
|
A majority of directors determines that a change in control has occurred. |
In January 2010, the Committee approved managements recommendation to amend executive
employment agreements to provide for a double trigger for future grants of stock options and/or
SARs. Early vesting of stock options and/or SARs issued after January 2010 would require the
occurrence of both (1) a Change of Control; and (2) either termination of the NEOs employment or
the NEO suffers an adverse material change in his employment status.
48
Mr. Aitken has an employment agreement that provides for three months notice and a
termination payment, if his employment is terminated without cause, of an amount equal to (a) 2.5
times his annual salary; (b) 2.5 times his target Short-Term Incentive Plan payment; and (c)
compensation for pension and various other company benefits he would have received over a 30-month
period. The amount of this payment is reflected in the Termination without Cause column in the
Change of Control and Termination Benefits for NEOs table on page 49. In the event that (1) a
Change of Control occurs and (2) Mr. Aitken is terminated or suffers a material change in his
employment status within 24 months following a Change of Control, he is entitled to an amount equal
to (a) 2.5 times his most recent compensation (highest annual salary during last three years plus
the average of his last three years short-term incentive award and long-term incentive award plus
any other cash compensation awards); and (b) compensation for pension and other company benefits he
would have received over a 30-month period, plus all legal and professional fees and expenses. The
total amount of this payment is reflected in the Change of Control with Termination Total
column in the Change of Control and Termination Benefits for NEOs table on page 49. In the event
that his employment is terminated for cause, no notice or pay in lieu of notice will be provided.
In the event that Mr. Aitken retires or resigns, no payment will be provided and Mr. Aitken is
required to give not less than three months written notice of retirement or resignation.
Messrs. Cameron, Gordon, Floren and Macdonald each have an employment agreement that provides
for three months notice and a termination payment, if their employment is terminated without
cause, of an amount equal to (a) 1.5 times their annual salary; (b) 1.5 times their target
Short-Term Incentive Plan payment; and (c) compensation for pension and various other company
benefits they would have received over an 18-month period. The amount of this payment is reflected
in the Termination without Cause column in the Change of Control and Termination Benefits for
NEOs table on page 49. In the event that (1) a Change of Control occurs and (2) they are
terminated or suffer a material change in their employment status within 24 months following a
Change of Control, each is entitled to an amount equal to (a) 2.0 times their most recent
compensation (highest annual salary during last three years plus the average of last three years
short-term incentive awards and long-term incentive awards plus any other cash compensation
awards); and (b) compensation for pension and other company benefits they would have received over
a 24-month period, plus all legal and professional fees and expenses. The total amount of this
payment is reflected in the Change of Control with Termination Total column in the Change of
Control and Termination Benefits for NEOs table on page 49. In the event that their employment is
terminated for cause, no notice or pay in lieu of notice will be provided. In the event that
Messrs. Cameron, Gordon, Floren or Macdonald retires or resigns, no payment will be provided and
they are required to give not less than three months written notice of retirement or resignation.
Where there is either a termination or change of control event, each NEO must adhere to
restrictions on his competitive activities, solicitation of business and hiring away for a period
of one year after the termination of his employment. All NEOs have also signed a confidentiality
undertaking that restricts their use of confidential information acquired during their employment
with the Company both during their employment and subsequent to the termination of their
employment. In 2010 all NEOs are subject to the new Recoupment Policy, which is more fully
described on page 41.
Change of Control and Termination Benefits for NEOs
The following table shows the benefits that the NEOs would have been entitled to if a Change
of Control with termination or termination without cause event had occurred on December 31, 2009.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change of Control with Termination |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Early Vested |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Options and |
|
|
|
|
|
|
Termination |
|
Name |
|
|
|
|
|
Cash Portion(1) |
|
|
Share-Based Awards(2) |
|
|
Total(3) |
|
|
without Cause(4) |
|
Bruce Aitken |
|
US$ |
|
|
10,886,057 |
|
|
|
5,585,804 |
|
|
|
16,471,861 |
|
|
|
5,038,529 |
|
|
|
CDN$ |
|
|
12,431,877 |
|
|
|
6,378,988 |
|
|
|
18,810,865 |
|
|
|
5,754,000 |
|
Ian Cameron |
|
US$ |
|
|
2,327,518 |
|
|
|
984,163 |
|
|
|
3,311,681 |
|
|
|
1,071,278 |
|
|
|
CDN$ |
|
|
2,658,026 |
|
|
|
1,123,914 |
|
|
|
3,781,940 |
|
|
|
1,223,400 |
|
John Gordon |
|
US$ |
|
|
2,392,614 |
|
|
|
984,163 |
|
|
|
3,376,777 |
|
|
|
1,125,342 |
|
|
|
CDN$ |
|
|
2,732,366 |
|
|
|
1,123,914 |
|
|
|
3,856,280 |
|
|
|
1,285,140 |
|
John Floren |
|
US$ |
|
|
2,356,397 |
|
|
|
984,163 |
|
|
|
3,340,560 |
|
|
|
1,093,805 |
|
|
|
CDN$ |
|
|
2,691,006 |
|
|
|
1,123,914 |
|
|
|
3,814,920 |
|
|
|
1,249,125 |
|
Michael Macdonald |
|
US$ |
|
|
2,210,490 |
|
|
|
984,163 |
|
|
|
3,194,653 |
|
|
|
981,173 |
|
|
|
CDN$ |
|
|
2,524,379 |
|
|
|
1,123,914 |
|
|
|
3,648,293 |
|
|
|
1,120,500 |
|
|
|
|
(1) |
|
This column reflects 2.5 times the most recent compensation for the CEO and 2 times the most
recent compensation for each of the other NEOs. The most recent compensation includes the
highest annual salary during the last three years plus the average of the last three years
short-term incentive awards and long-term incentive awards, any other cash compensation awards
as well as compensation for pension and other company benefits that would have been received.
This cash payment will only be paid where: (i) a Change of Control occurs; and (ii) the NEO is
terminated or suffers a material change in his employment status within 24 months following
such Change of Control. |
49
|
|
|
(2) |
|
All unvested PSUs vest at the time of a Change of Control. For more information on the PSU
Plan please see page 39. All unvested stock options at the time of a Change of Control will
become exercisable by the NEOs immediately prior to such Change of Control. For more
information on the Stock Option Plan please see pages 12 and 51. This column reflects the
value of unvested PSUs, including dividend equivalent PSUs granted, and unvested stock
options. For greater clarity, the value of PSUs and stock options that vested on or before
December 31, 2009, in accordance with the terms of the Plans, are not included in this column.
Regardless of whether or not an NEOs employment is terminated after a Change of Control
event, both the unvested PSUs and unvested stock options will vest as described in this
footnote. |
|
|
|
In January 2010, the Committee approved managements recommendation to amend executive
employment agreements to provide a double trigger for future grants of stock options and/or
SARs. Early vesting of stock options and/or SARs issued after January 2010 would require that
both (i) a Change of Control occurs; and (ii) either termination of the NEOs employment or the
NEO suffers an adverse material change in his employment status. |
|
(3) |
|
This column is calculated as the sum of the previous two columns and reflects the amounts
payable to each NEO in the event that (i) a Change of Control occurs and (ii) the NEO is
terminated or suffers a material change in their employment status within 24 months following
a Change of Control. |
|
(4) |
|
The column reflects the termination payment that would be made in the event an NEOs
employment was terminated without cause. For the CEO, the termination payment includes 2.5
times his annual salary, 2.5 times his Short-Term Incentive Plan target payment and
compensation for pension and benefits that would have been received over a 30-month period.
For each of the remaining NEOs, the termination payment includes 1.5 times his annual salary,
1.5 times his Short-Term Incentive Plan target payment and compensation for pension and
benefits that would have been received over an 18-month period. |
The amounts in this table do not include the value of outstanding DSUs to which the NEO is
entitled regardless of the reason for the termination of employment. The number of outstanding DSUs
and their value is included in footnote (2) to the Outstanding Option-Based Awards and Share-Based
Awards table on page 46. No incremental payments will be made in the event the NEO resigns,
retires or his employment is terminated for cause.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No director or officer of the Company, no proposed nominee for election as a director of the
Company, and no associate of any such director, officer or proposed nominee, at any time during the
most recently completed financial year, has been indebted to the Company or any of its subsidiaries
or had indebtedness to another entity that is, or has been, the subject of a guarantee, support
agreement, letter of credit or similar arrangement or understanding provided by the Company or any
of its subsidiaries, other than, in each case, routine indebtedness (as defined in the CBCA and
under applicable securities laws) or which was entirely repaid before the date of this Information
Circular.
DIRECTORS AND OFFICERS LIABILITY INSURANCE
The Company carries insurance that includes coverage for the benefit of the directors and
officers of the Company and its subsidiaries arising from any claim or claims made against them,
jointly or severally, during the policy period, by reason of any wrongful act, as defined in the
policy, in their respective capacities as directors or officers. The policy also insures the
Company and its subsidiaries in respect of any amount the Company or any of its subsidiaries is
permitted or required to pay to any of its directors or officers as reimbursement for claims made
against them in their capacity as a director or officer.
The insurance provides US $100,000,000 coverage, inclusive of costs, charges and expenses,
subject in the case of loss by the Company or its subsidiaries to a deductible of US $500,000 (US
$1,000,000 for securities claims). There is no deductible in the case of loss by a director or
officer. However, the limits of coverage available in respect of any single claim may be less than
US $100,000,000, as the insurance is subject to an annual aggregate limit of US $100,000,000.
The cost of this insurance for the current policy year is US $892,510.
50
PART V OTHER INFORMATION
NORMAL COURSE ISSUER BID
On May 6, 2008, the Company received approval to conduct a normal course issuer bid (the
Bid) under which the Company had the ability but not the obligation to purchase up to 7,909,393
of its Common Shares, representing ten percent (10%) of the total public float of its issued and
outstanding Common Shares as at May 2, 2008. The Bid commenced on May 20, 2008 and terminated on
May 19, 2009. A total of 2,165,000 Common Shares were purchased under the Bid. The Company will
provide to any shareholder of the Company, without charge, a copy of the Companys notice to the
TSX of its intention to make a normal course issuer bid upon request to the Corporate Secretary of
the Company.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
Equity Compensation Plan Information
The following table provides information as at December 31, 2009 with respect to compensation
plans under which equity securities of the Company are authorized for issuance.
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|
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|
|
|
|
|
|
Securities Remaining Available |
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|
|
Securities to be Issued |
|
|
Weighted Average |
|
|
for Future Issuance under |
|
|
|
upon Exercise of |
|
|
Exercise Price of |
|
|
Equity Compensation Plans |
|
|
|
Outstanding Options, |
|
|
Outstanding Options, |
|
|
(Excluding Securities Reflected |
|
|
|
Warrants and Rights |
|
|
Warrants and |
|
|
in Column (a)) |
|
|
|
(a) |
|
|
Rights(1) (b) |
|
|
(c) |
|
Plan Category |
|
(#) |
|
|
US$ |
|
|
CDN$ |
|
|
(#) |
|
Equity compensation plans approved by securityholders |
|
|
5,053,592 |
|
|
$ |
18.64 |
|
|
$ |
19.60 |
|
|
|
3,277,658 |
|
Equity compensation plans not approved by securityholders |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
5,053,592 |
|
|
$ |
18.64 |
|
|
$ |
19.60 |
|
|
|
3,277,658 |
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(1) |
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For the purposes of this column, if the exercise price of any option is denominated in US
dollars, such exercise price has been converted to Canadian dollars using the Bank of Canada
closing rate of $1.051 on December 31, 2009. This information is given as at December 31,
2009. |
There is no compensation plan under which equity securities of the Company are authorized for
issuance that was adopted without approval of securityholders.
Stock Option Plan
The Company has a Stock Option Plan (also referred to as the Plan) pursuant to which the
Board of Directors may from time to time in its discretion grant to officers and other employees of
the Company and its subsidiaries options to purchase unissued Common Shares. Under the terms of the
Plan, the maximum number of Common Shares that may be issued from and after May 5, 2009 pursuant to
options granted is 8,400,000 (representing approximately 9.1% of the Companys 92,127,192
outstanding Common Shares on a non-diluted basis as at the date of this Information Circular).
Options may not be granted to non-management directors under the Plan. Except where otherwise
stated, the description of the Plan provisions in this section assumes that the Stock Option Plan
Amendments described under Amendment of Stock Option Plan commencing on page 12, have already
been approved by shareholders.
The following table sets out the total number of Common Shares that may be issued from and
after the date of this Information Circular pursuant to options granted under the Plan, the number
of Common Shares potentially issuable pursuant to options outstanding and unexercised under the
Plan, and the remaining number of Common Shares available to be issued pursuant to options granted
from and after the date of this Circular.
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Common Shares Issuable Pursuant |
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|
Common Shares Available for Future |
|
Common Shares Issuable under |
|
|
to Outstanding Unexercised |
|
|
Issuance Pursuant to Options Granted from |
|
Plan from and after March 5, 2010 |
|
|
Options as at March 5, 2010 (2) |
|
|
and after March 5, 2010(3) |
|
# |
|
% |
|
|
# |
|
|
% |
|
|
# |
|
|
% |
|
8,312,300 |
|
|
9.0 |
(1) |
|
|
5,837,397 |
|
|
|
6.3 |
(1) |
|
|
2,474,903 |
|
|
|
2.7 |
(1) |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Approximate percentage of the Companys 92,127,192 outstanding Common Shares on a non-diluted
basis as at the date of this Information Circular. |
|
(2) |
|
Including the options to purchase an additional 814,755 Common Shares approved by the Board
of Directors on March 5, 2010. |
|
(3) |
|
After giving effect the options to purchase an additional 814,755 Common Shares approved by
the Board of Directors on March 5, 2010 and assuming that all outstanding unexercised options
(including the March 5, 2010 options) will ultimately be exercised in full. |
51
The maximum number of Common Shares that may be reserved for issuance to, or covered by any
option granted to, any single person may not exceed the lower of 5% of the issued and outstanding
Common Shares or the maximum number permitted by the applicable securities laws and regulations of
Canada or of the United States or any political subdivision of either, and the bylaws, rules and
regulations of any stock exchange or other trading facility upon which the Common Shares are listed
or traded, as the case may be. In addition, the maximum number of Common Shares issued to insiders
of the Company pursuant to options under the Plan within any one year period, or issuable to
insiders of the Company pursuant to options under the Plan at any time, must not, when combined
with all of the Companys other security based compensation arrangements, exceed 10% of the
Companys total issued and outstanding securities. Apart from these restrictions, there is no
maximum number or percentage of securities under the Plan available to insiders of the Company or
which any person is entitled to receive under the Plan.
The exercise price for each option granted under the Plan is the price fixed for such option
by the Board, which may not be less than the fair market value of the Common Shares on the date
the option is granted. The fair market value for this purpose is deemed to be the US dollar
equivalent of the closing price of a Common Share on the TSX on the most recent day preceding the
particular date upon which Common Shares were traded on such Exchange. The US dollar equivalent is
determined by using the US dollar/Canadian dollar daily noon rate as published by the Bank of
Canada on the day the closing price is established.
Assuming that the shareholders and regulators approve the Stock Option Plan Amendments
described in Amendment of Stock Option Plan commencing on page 12, the Amended Option Plan
provides for the issuance of Stock Appreciation Rights (SARs) in tandem with options. Under the
terms of the Amended Option Plan, a tandem SAR entitles the holder to surrender the related option
granted under the Amended Option Plan and to receive a cash amount equal to the excess of the fair
market value over the grant price of the related option, net of any applicable withholding taxes
and other required source deductions. The Amended Option Plan defines grant price for this
purpose as the US dollar equivalent of the closing price of a Common Share on the TSX on the most
recent day preceding the grant date upon which Common Shares were traded on the TSX. The US dollar
equivalent of the closing price shall be calculated using the US Dollar/Canadian Dollar Daily Noon
Rate as published by the Bank of Canada on the same day that the closing price is established for
the grant date. Fair market value means the closing price of a Common Share on the Nasdaq on the
most recent day preceding the exercise date upon which Common Shares were traded on the Nasdaq.
SARs may be granted under the Amended Option Plan in an amount equal to the number of Common Shares
covered by each option. Each exercise of a SAR in respect of a Common Share covered by a related
option terminates the option in respect of such share. Unexercised SARs terminate when the related
option is exercised or the option terminates. The Amended Option Plan also provides that Common
Shares subject to any option surrendered on exercise of a related SAR will be credited to the
Companys share reserve and will be available for future options granted under the Option Plan.
Since it is anticipated that most option holders will exercise their related SAR, it is likely that
the need for further increases in the number of Common Shares reserved for options will be reduced.
Subject to certain limitations contained in the Plan, options (and tandem SARs) may be granted
upon and subject to such terms, conditions and limitations as the Board may from time to time
determine with respect to each option (and related tandem SAR), including terms regarding vesting.
The Common Shares subject to any option may be purchased at such time or times after the option is
granted as may be determined by the Board. Pursuant to the provisions of the Plan, each option (and
related tandem SAR), must expire on an expiry date no later than seven years from the day the
option was granted except that, subject to the right of the Board in its discretion to determine
that a particular option (and related tandem SAR) may be exercisable during different periods, in
respect of a different amount or portion or in a different manner:
|
(a) |
|
in the case of death of an optionee prior to the expiry date, the option (and
related tandem SAR) will vest immediately and will be exercisable prior to the earlier of
(i) the date which is one year from the date of death, and (ii) the expiry date; |
|
|
(b) |
|
in the case of disability of the optionee prior to the expiry date, the option (and
related tandem SAR) shall vest immediately and will be exercisable until the expiry date; |
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|
(c) |
|
in the case of termination of the optionees employment by reason of (i) retirement
of the optionee where the optionee is not less than 55 years of age, or (ii)
circumstances that the Board of Directors, in its discretion, determines constitute a
major divestiture or disposition of assets, facility closure or major downsizing (which
determination shall be conclusive and binding on all parties concerned), the option (and
related tandem SAR) will continue to vest in accordance with its terms and will be
exercisable until the expiry date; and |
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|
(d) |
|
if the optionee ceases, for any other reason, to be an officer or employee of the
Company or of a subsidiary of the Company prior to the expiry date, the option (and
related tandem SAR) will be exercisable prior to the earlier of (i) the date which is 90
days from the date the optionee ceases to be an officer or employee and (ii) the expiry
date. |
52
Where an option expires or ceases to be exercisable during a blackout period during which
trading in Company securities is restricted in accordance with the policies of the Company or its
affiliates, or within the ten business days immediately after a blackout period, the expiry date
for the option (and related tandem SAR), shall become a date that is ten days after the last day of
the blackout period.
All options granted by the Company prior to 2005 have vested and each unexercised option
granted prior to 2005 expires, in the ordinary course, ten years after the date of grant. For
options granted in 2005 and thereafter and (it is intended) in future years, one-third of the
options are exercisable on the first anniversary of the date of the grant, a further third on the
second anniversary of the date of the grant and the final third are exercisable on the third
anniversary of the date of the grant. Options granted in 2005 and thereafter, if unexercised,
expire, in the ordinary course, seven years after the date of their grant. As described above,
unexercised SARs terminate when the related option is exercised or the option terminates.
With respect to executive officers who have employment agreements, in the event of a change of
control, these agreements provide that any option granted prior to January 2010 and prior to the
change of control that is not then exercisable becomes exercisable immediately prior to such change
of control. In January 2010, the Human Resources Committee approved managements recommendation to
amend executive employment agreements to provide a double trigger for future grants of stock
options and/or SARs. Therefore, early vesting of stock options (and related SARs) issued after
January 2010 would require that the occurrence of both (1) a Change of Control; and (2) either
termination of the executives employment or the executive suffers an adverse material change to
his employment. Furthermore, unexercised options (and related tandem SARs) may be exercised up to
their stated expiry date provided that nothing shall preclude the compulsory acquisition of such
options (or related tandem SARs) at their fair market value in the event of a going private
transaction effected pursuant to the amalgamation, arrangement or compulsory acquisition provisions
of the CBCA or successor legislation thereto. No option (or related tandem SAR) may be transferable
or assignable otherwise than by will or the laws of succession and distribution.
Approval by the affirmative vote of not less than a majority of the votes cast by the
shareholders voting (excluding, to the extent required pursuant to any applicable stock exchange
rules or regulations, votes of securities held by insiders benefiting from the amendment) is
required for the following amendments to the Plan or options granted under it:
|
1. |
|
an increase in the number of Common Shares that can be issued under the Plan, including
an increase to the fixed maximum number of securities issuable under the Plan, either as a
fixed number or a fixed percentage of the Companys outstanding capital represented by such
securities; |
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2. |
|
a reduction in the exercise price or purchase price of outstanding options (including a
cancellation of an outstanding option for the purpose of exchange for reissuance at a lower
exercise price to the same person); |
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|
3. |
|
an extension of the expiry date of an option or amending the Plan to permit the grant of
an option with an expiry date of more than seven years from the day the option is granted; |
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|
4. |
|
an expansion of the class of eligible recipients of options under the Plan that would
permit the re-introduction of non-management directors; |
|
|
5. |
|
an expansion of the transferability or assignability of options (including any tandem
SARs connected therewith), other than to a spouse or other family member, an entity
controlled by the option holder or spouse or family member, an RRSP or RRIF of the option
holder, spouse or family member, a trustee, custodian or administrator acting on behalf of,
or for the benefit of, the option holder, spouse or family member, any person recognized as
a permitted assign in such circumstances in securities or stock exchange regulatory
provisions, or for estate planning or estate settlement purposes; |
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|
6. |
|
any amendment of the Plan to increase any maximum limit of the number of securities: |
|
(a) |
|
issued to insiders of the Company within any one-year period, or |
|
|
(b) |
|
issuable to insiders of the Company at any time; |
which may be specified in the Plan, when combined with all of the Companys other
security-based compensation arrangements, to be in excess of 10% of the Companys total
issued and outstanding securities, respectively;
53
|
7. |
|
if the Plan has a fixed maximum number of securities issuable, the addition of any
provision that allows for the exercise of options without cash consideration, whether the
option holder receives the intrinsic value in the form of securities from treasury or the
intrinsic value in cash, which does not provide for a full deduction of the underlying
Common Shares from the maximum number issuable under the Plan or, if the Plan does not have
a fixed maximum number of securities issuable, the addition of any provision that allows for
the exercise of options without cash consideration where a deduction may not be made for the
number of Common Shares underlying the options from the Plan reserve; and |
|
|
8. |
|
a change to the amendment provisions of the Plan; |
provided that shareholder approval will not be required for increases or decreases or adjustment to
the number of Common Shares subject to the Plan, deliverable upon the exercise of any option or
subject to SARs, or adjustment in the exercise price for shares covered by options and the making
of appropriate provisions for the continuance of the options (and related tandem SARs) outstanding
under the Plan to prevent their dilution or enlargement in accordance with the section or sections
of the Plan that provide for such increase, decrease, adjustments or provisions in respect of
certain events, including the subdivision or consolidation of the Common Shares or reorganization,
merger, consolidation or amalgamation of the Company, or for the amendment of such section or
sections.
The Board of Directors has authority (without shareholder approval required) to make other
amendments to the Plan or any option (and related tandem SAR) relating to:
|
1. |
|
clerical or administrative changes (including a change to correct or rectify an
ambiguity, immaterial inconsistency, defective provision, mistake, error or omission or
clarify the Plans provisions or a change to the provisions relating to the administration
of the Plan); |
|
|
2. |
|
changing provisions relating to the manner of exercise of options (or related tandem
SAR), including changing or adding any form of financial assistance provided by the Company
to participants or, if the Plan has a fixed maximum number of securities issuable, adding
provisions relating to a cashless exercise that provides for a full deduction of the
underlying Common Shares from the maximum number issuable under the Plan; |
|
|
3. |
|
changing the eligibility for and limitations on participation in the Plan (other than
amendments of the Plan to increase any maximum limit of the number of securities that may be
issued or issuable to insiders that may be specified in the Plan or the reintroduction of
participation by non-management directors); |
|
|
4. |
|
changing the terms, conditions and mechanics of grant, vesting, exercise and early expiry
of options (or related tandem SARs); |
|
|
5. |
|
changing the provisions for termination of options so long as the change does not permit
the Company to grant an option (and related tandem SAR) with an expiry date of more than
seven years or extend an outstanding options expiry date; |
|
|
6. |
|
additions, deletions or alterations designed to respond to or comply with any applicable
law or any tax, accounting, auditing or regulatory or stock exchange rule, provision or
requirement or to allow option holders to receive fair and equitable tax treatment under any
applicable tax legislation; and |
|
|
7. |
|
certain changes to provisions on the transferability of options (and related tandem SARs)
that do not require shareholder approval as described above. |
No amendment of the provisions of the Plan or any option may, without the consent of the
optionee, adversely affect or impair any options previously granted to an optionee under the Plan.
54
SHAREHOLDER PROPOSALS
Shareholder proposals to be considered at the 2011 Annual General Meeting of shareholders of
the Company must be received at the principal executive offices of the Company no later than
December 26, 2010 to be included in the Information Circular and form of proxy for such annual
meeting.
ADDITIONAL INFORMATION
Additional information relating to the Company is on SEDAR at www.sedar.com and on the
Companys website at www.methanex.com. Financial information is provided in the Companys
comparative financial statements and Managements Discussion and Analysis (MD&A) for the most
recently completed financial year.
The Company will provide to any person or company, without charge to any security holder of
the Company, upon request to the Corporate Secretary of the Company, copies of the Companys
comparative consolidated financial statements and MD&A for the year ended December 31, 2009,
together with the accompanying auditors report and any interim consolidated financial statements
of the Company that have been filed for any period after the end of the Companys most recently
completed financial year.
If a registered holder or beneficial owner of the Companys securities, other than debt
instruments, requests the Companys annual or interim financial statements or MD&A, the Company
will send a copy of the requested financial statements and MD&A (provided it was filed less than
two years before the Company receives the request) to the person or company that made the request,
without charge.
Pursuant to National Instrument 51-102, the Company is required to send a request form to
registered holders and beneficial owners of the Companys securities, other than debt securities,
that such registered holders and beneficial owners may use to request a copy of the Companys
annual financial statements and MD&A, interim financial statements and MD&A, or both. Registered
holders and beneficial owners should review the request form carefully. In particular, registered
holders and beneficial owners should note that, under applicable Canadian securities laws, the
Company is only required to deliver the financial statements and MD&A to a person or company that
requests them. Failing to return a request form or otherwise specifically requesting a copy of the
financial statements or MD&A from the Company may result in a registered holder or beneficial owner
not being sent these documents. Copies of these documents can also be found at
www.sedar.com and the Companys website at www.methanex.com.
APPROVAL BY DIRECTORS
The contents and the sending of this Information Circular have been approved by the Board
of Directors of the Company.
DATED at Vancouver, British Columbia this 5th day of March, 2010.
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Randy Milner |
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|
Senior Vice President, General Counsel
and Corporate Secretary |
|
55
SCHEDULE A
TEXT OF RESOLUTION RATIFYING AND APPROVING
AMENDMENTS TO THE STOCK OPTION PLAN
WHEREAS, the Company wishes to amend its Stock Option Plan as set forth in the Amended Option
Plan tabled at the Meeting and as described in the Information Circular of the Company dated March
5, 2010, to:
|
A. |
|
provide for stock appreciation rights (SARs) to be granted in tandem with
grants of options from and after March 5, 2010, which SARs include, without limitation,
provisions that state that where an employee exercises a tandem SAR, the related option
will be cancelled and the Common Share subject to such option will not be deducted from
the number of Common Shares available for issuance in respect of future option grants
under the Amended Option Plan; |
|
|
B. |
|
make various ancillary changes to the terms of the Stock Option Plan relating
to the addition of the provision allowing for the granting of tandem SARs as set forth
in the Amended Option Plan tabled at the Meeting and as described in the Information
Circular of the Company dated March 5, 2010; and |
|
|
C. |
|
clarify that the maximum number of Common Shares issued to insiders of the
Company pursuant to options under the Plan within any one year period, or issuable to
insiders of the Company pursuant to options under the Plan at any time, must not, when
combined with all of the Companys other security based compensation arrangements,
exceed 10% of the Companys total issued and outstanding securities; |
collectively, (the Stock Option Plan Amendments).
AND WHEREAS, on March 5, 2010 the Board of Directors of the Company approved the grant of
options to purchase an additional 725,505 Common Shares with tandem SARs attached.
BE IT RESOLVED, as an ordinary resolution, that:
|
1. |
|
the Stock Option Plan Amendments adopted by the Board of Directors of the
Company on January 28, 2010 as set forth in the Amended Option Plan tabled at the
meeting and as described in the Information Circular of the Company dated March 5,
2010, are hereby ratified, confirmed and approved; and |
|
|
2. |
|
any director or officer of the Company is authorized to take such actions as
such director or officer may determine to be necessary or advisable to implement this
resolution, such determination to be conclusively evidenced by the taking of any such
actions. |
A-1
SCHEDULE B
SHAREHOLDER PROPOSAL REGARDING ANNUAL ADVISORY VOTE ON EXECUTIVE COMPENSATION
The following shareholder proposal (the Proposal) has been submitted by a shareholder for
consideration at the Meeting. This proposal and its supporting statement represent the views of the
shareholder that submitted the Proposal. The Company is legally required to include the Proposal in
this Information Circular. For the reasons set forth beginning on page B-2, the Board and
management of the Company are opposed to this Proposal.
The submitting shareholder is Meritas Financial Inc. (Meritas), 1265 Strasburg Road,
Kitchener, Ontario, N2R 1S6. The Proposal and the supporting statement from Meritas are set out
verbatim below in italics:
RESOLVED, that: shareholders of Methanex Corporation urge the board of directors to adopt a
policy that Methanex Corporations shareholders be given the opportunity at each annual meeting of
shareholders to vote on an advisory resolution, to be proposed by Methanex Corporations
management, to ratify the compensation of the Named Executive Officers set forth in the proxy
statement. The proposal submitted to shareholders should state clearly that the vote is non-binding
and would not affect any compensation paid or awarded to any Named Executive Officer.
SUPPORTING STATEMENT:
Ever-improving executive compensation disclosure allows shareholders to become better informed
with respect to the amounts to be paid to executives, the circumstances under which payments will
be made, and the reasons for specific decisions about compensation structure. However disclosure is
not a vote. It does not allow shareholders to provide any input on the decisions that have been
made
Shareholders are seeking assurance that directors are making serious efforts to ensure that
executive compensation is linked to corporate performance. Many are also concerned about the
arrangements made with executives under pension schemes and severance packages. An advisory vote
provides shareholders with an opportunity to register their views on all elements of executive
compensation.
Shareholders of Canadian issuers do consider and vote on the adoption of stock-based
compensation plans and many types of amendments made to the plans after they are adopted. Most
other elements of executive compensation are not subject to a direct shareholder vote.
In the absence of a pay vote at Methanex Corporation, shareholders who do not support some or
all aspects of the corporations executive compensation packages can only register this view
through the relatively imprecise methods of withholding votes from the entire board or the
directors on the compensation committee. An advisory vote will allow shareholders to clearly
express their views of executive compensation by voting on the matter directly.
The institution of an advisory vote on executive compensation implicitly acknowledges the
expertise of the directors charged with making decisions regarding compensatory matters while
allowing shareholders to provide their views of those decisions. Most importantly, a shareholder
vote on executive compensation has been found to improve communication between shareholders and
issuers on executive compensation.
In the UK, virtually all public companies have been required to provide their shareholders
with an advisory vote on executive compensation since 2003. Pension investment manager Railpen and
proxy advisor PIRC recently reported that Having a vote has been valuable in terms of increasing
and enriching the dialogue between investors and the company. There is now a more sophisticated
debate taking place.2
A number of Canadian companies have agreed to provide their shareholders with an annual
advisory vote on executive compensation, or say on pay, beginning in 2010. An advisory
shareholder vote on executive compensation is now corporate governance best practice for public
issuers in the Canadian market.
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2 |
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Say on Pay Six Years On: Lessons from the UK
Experience, Deborah Gilshan, Corporate Governance Counsel, Railpen Investments
and PIRC Limited, p. 23. |
B-1
THE BOARD RECOMMENDS THAT SHAREHOLDERS VOTE AGAINST THE PROPOSAL FOR THE FOLLOWING REASONS:
The Board appreciates the importance that shareholders place on executive compensation and is
aware that this issue is receiving intense public and regulatory attention, particularly in the
United States. In Canada, the Canadian Coalition for Good Governance (CCGG) (a Canadian shareholder
advocacy group) has taken the lead on this issue, calling for institutional shareholders to have
regular, constructive engagement with boards and board compensation committees on executive
compensation issues with shareholder advisory votes being only part of such engagement process.
The Board considers executive compensation to be one of its most important areas for focus and
attention. The Human Resources Committee, comprised entirely of independent directors, is
responsible for oversight of all elements of our executive compensation program. The Board and the
Committee have worked diligently to ensure that our executive compensation program links pay to
performance and aligns management with the interests of shareholders. We also strive to disclose
our compensation practices clearly and concisely and to follow best practices in compensation
disclosure.
The Board recommends that shareholders vote against the Proposal. The Board does not believe
that a shareholder advisory vote is an effective means for achieving the goals of allowing
shareholders to express their views on compensation decisions, increasing engagement with
shareholders and ensuring that compensation is linked to corporate performance. We believe that we
have in place better methods for achieving these goals, including our new web-based shareholder
feedback survey (the details of which are described under the heading Shareholder Survey on
Executive Compensation commencing on page 22).
The following describes in more detail why the Board recommends that shareholders vote against
the Proposal. We also invite you to read the Chairmans Message on Corporate Governance in our 2009
Annual Report, which adds his personal perspective on this issue.
Shareholder Feedback
We agree that shareholders should engage with the Company on the issue of executive
compensation. In 2009, prior to receiving the Proposal, the Board extensively discussed this issue
and concluded that an advisory vote would not provide actionable information. No votes only tell
the Board that dissatisfaction exists, but not what particular aspects of the compensation program
are found objectionable. In addition, No votes do not allow the Company to determine which of our
shareholders have concerns with our executive compensation program because the Company cannot
access the names of beneficial shareholders who vote through registered shareholders (such as
brokerage houses). If the Company does not know who voted No, it cannot engage with an objecting
shareholder on the issue of executive compensation as called for by the CCGG principles. The
Railpen/PIRC Report referenced in the Proposal also calls for two-way engagement and states that
there is a responsibility on investors to ensure that they inform companies of the reasons why
they have voted a certain way.... In short, if a shareholder votes No, the Company has no way of
knowing who that shareholder is or why it is dissatisfied with the Companys approach to executive
compensation. Without such knowledge, it will be extremely difficult for the Board to intelligently
respond to the vote or engage with that shareholder.
The Board asked itself the following question: If a shareholder advisory vote does not make
sense, what form of shareholder engagement on executive compensation does? The Board reviewed
various shareholder feedback mechanisms used by other issuers and concluded that obtaining feedback
through a web-based survey could be meaningful. This survey, which is live on our website between
March 26, 2010 and June 30, 2010, allows shareholders to provide comments directly to the Chair of
the Human Resources Committee. Shareholders may comment generally or on specific aspects of our
executive compensation. They may leave comments in as much detail as they wish and shareholders who
provide an e-mail address may be contacted in order for the Board to better understand their
particular concerns. All comments will be provided to the Chair of the Human Resources Committee
and discussed at the July 2010 Board meeting to determine what actions are to be taken to address
concerns raised. We will provide a report on this process in our annual disclosure documents next
year. It is our intention to run this web-based survey on an annual basis. For complete information
on the survey and how you can access it, please see Shareholder Survey on Executive Compensation
commencing on page 22.
The Board strongly believes that receiving written comments from shareholders through our
web-based feedback survey and engaging in direct dialogue with such shareholders will provide far
more meaningful insight into any shareholder concerns relating to executive compensation than
through the proposed advisory vote. Shareholders who wish to publicly express their displeasure
through a vote continue to have available to them the traditional method of withholding votes for
directors who sit on the Human Resources Committee. We remind shareholders that the company has a
Majority Voting Policy in place that requires directors who receive a majority of Withhold votes
to immediately tender their resignation.
B-2
Engagement with Shareholders
The Company has always had a robust investor relations program, which we believe has fostered
good communication between the Company and its shareholders. We believe that most of our shares are
currently held by institutional investors. We target to arrange one-on-one meetings with the
holders of the majority of these shares at least once per year. At each of these meetings we
solicit feedback on our approach to executive compensation. Our web-based survey will further
enhance communication with all shareholders, particularly smaller and retail shareholders. It
should also be noted that the CCGG has recently implemented a Board Engagement Strategy and intends
to meet with directors of Canadian public companies to discuss executive compensation practices.
For more information on this initiative, refer to www.ccgg.ca.
In short, we believe that there are now a number of effective mechanisms in place for
fostering and improving shareholder engagement on executive compensation issues and we do not
believe that an advisory vote would be a material enhancement.
Linking Pay to Performance
Meritas states in its Proposal that shareholders are seeking assurance that directors are
making serious efforts to ensure that executive compensation is linked to corporate performance. We
do not agree that an advisory vote provides that assurance. We believe that assurance is provided
through the extensive public disclosure of both our robust compensation practices and the actual
remuneration awarded to our executives. Recently implemented legal requirements have expanded the
disclosure Canadian companies must make. The result is that our Information Circular extensively
describes the objectives and elements of our compensation program as well as the processes followed
and factors taken into account by our Human Resources Committee in making compensation-related
decisions. This year we have included additional disclosure on the linkages between pay and
performance, including graphs comparing the annual change in cumulative total shareholder return
with the change in executive compensation over the last five years to clearly illustrate how the
compensation delivered to our NEOs is closely linked to company performance (see Trend in Total
Shareholder Return Compared to Trend in Executive Compensation on page 41). We believe that this
extensive disclosure demonstrates that we have effective linkage between pay and performance.
Finally, our Human Resources Committee invests a significant amount of time and effort to
ensure that our compensation program links pay to performance and aligns management and shareholder
interests. This has historically been an important focus of the Committee. Designing a compensation
program that closely links remuneration to the Companys performance requires a thorough
understanding not only of the Companys business strategy, financial situation and competitive
environment but also of the financial (including tax) impact to both the Company and our employees.
We believe that our qualified and engaged Board, with intimate knowledge of all of these things,
and with the long-term interests of the Company in mind, is best placed to ensure that the
appropriate linkages between pay and performance exist.
Conclusion
The Board strongly believes that the Company has in place effective mechanisms for obtaining
shareholder feedback and increasing shareholder engagement on executive compensation. We believe
that adopting an advisory vote is not an effective means for achieving these goals. Such a vote
does not tell the Company who has a concern about executive compensation nor what their concern is.
It is both an ineffective and one-way form of communication for an important issue that demands
active, two-way engagement between the Company and its shareholders.
We also believe that our executive compensation practices, which have been extensively
disclosed in our Information Circular, demonstrate good stewardship of our investors interests by
establishing linkages between pay and performance and aligning management with the interests of
shareholders.
For these reasons, the Board recommends that shareholders vote against the Meritas Proposal.
The Board of Directors unanimously recommends that shareholders vote AGAINST the resolution
proposed by Meritas as set forth above. Unless instructed otherwise, the persons named in our form
of proxy will vote AGAINST the resolution.
B-3
SCHEDULE C
METHANEX CORPORATE GOVERNANCE PRINCIPLES
TABLE OF CONTENTS
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1. OBJECT OF THESE CORPORATE GOVERNANCE PRINCIPLES
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2. CODE OF ETHICS
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3. BOARD RESPONSIBLITIES
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4. DIRECTOR RESPONSIBILITIES
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5. BOARD LEADERSHIP
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6. BOARD MEMBERSHIP
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7. BOARD COMPENSATION
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8. SHARE OWNERSHIP
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9. ASSESSING THE BOARDS PERFORMANCE
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10. BOARDS INTERACTION WITH STAKEHOLDERS
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11. MEETING PROCEDURES
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12. COMMITTEE MATTERS
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13. BOARD RELATIONSHIP TO SENIOR MANAGEMENT
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14. ACCESS TO RESOURCES AND ENGAGEMENT OF ADVISORS
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15. EVALUATION AND SUCCESSION OF EXECUTIVE OFFICERS
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16. REVIEW OF CORPORATE GOVERNANCE PRINCIPLES
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Exhibit A to the Methanex Corporate Governance Principles
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C-1
1. OBJECT OF THESE CORPORATE GOVERNANCE PRINCIPLES
The Board of Directors of Methanex Corporation (the Company) has adopted these Corporate
Governance Principles as it is responsible for providing the foundation for a system of principled
goal-setting, effective decision-making and ethical actions, with the objective of establishing a
vital corporate entity that provides value to the Companys shareholders.
2. CODE OF ETHICS
All directors, officers and employees are expected to display the highest standard of ethics. The
Company has a Code of Business Conduct to establish guidelines for ethical and good business
conduct by directors, officers and employees and the Code shall include guidance regarding
conflicts of interest, protection and proper use of corporate assets and opportunities,
confidentiality, fair dealing with third parties, compliance with laws and the reporting of illegal
or unethical behaviour. The Board, through the Corporate Governance Committee, shall monitor
compliance with the Code and annually review the Codes contents.
3. BOARD RESPONSIBLITIES
The business of the Company is conducted by its employees, managers and officers, under the
direction of the President and Chief Executive Officer (the CEO) and the stewardship and
supervision of the Board of Directors.
The Boards mandate is to oversee and provide policy guidance on the business and affairs of the
Company, which includes;
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monitoring overall corporate performance; |
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overseeing compensation and succession planning for, and performance of, executive
officers, including the appointment and performance of the CEO; |
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adopting a strategic planning process and approving, at least annually, a strategic plan
that takes into account, among other things, the opportunities and risks of the business; |
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evaluating the integrity of, and overseeing the implementation of, the Companys
management information systems and internal controls and procedures; |
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identifying and overseeing the implementation of systems to manage the principal risks of the Companys business; |
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overseeing the implementation of appropriate disclosure controls, including a communication policy for the Company; |
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developing the Companys approach to corporate governance; and |
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to the extent feasible, satisfying itself as to the integrity of the CEO and other
executive officers and that the CEO and executive officers create a culture of integrity
throughout the organization. |
4. DIRECTOR RESPONSIBILITIES
Act in best interests
The primary responsibility of each director is to:
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act honestly and in good faith with a view to the best interest of the Company; and, |
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exercise the care, diligence and skill that a reasonably prudent person would exercise
in comparable circumstances. |
C-2
Participation
Directors are expected to prepare for, attend, and participate in meetings of the Board and the
committees of which they are members. Directors will maintain the confidentiality of the
deliberations and decisions of the Board and information received at meetings, except as may be
specified by the Chairman or if the information is publicly disclosed by the Company.
Performance
Performance as a director is the main criterion for determining a directors ongoing service on the
Board. To assist in determining performance, each director will take part in an annual performance
evaluation process that shall include a self-evaluation and a confidential discussion with the
Chairman.
Ongoing education
Directors are encouraged to attend seminars, conferences, and other continuing education programs
to help ensure that they stay current on relevant issues such as corporate governance, financial
and accounting practices and corporate ethics. From time to time, the Corporation will arrange for
site visits and other special presentations intended to deepen the directors familiarity with the
Company and its affairs.
5. BOARD LEADERSHIP
Selection of Chairman and CEO
The Board elects its Chairman and appoints the Companys CEO. As a general principle, the Board
believes that the Chairman and the CEO should not be the same person.
Lead Independent Director
In order to ensure independent Board leadership, the Board is committed to having either an
independent Chairman or a Lead Independent Director. If the Chairman is not independent, the
independent directors on the Board (please refer to Exhibit A for definition of independent
director) shall select from among themselves a Lead Independent Director.
Either the Chairman or the Lead Independent Director, as applicable, shall chair regular meetings
of the independent directors and assume other responsibilities described in the Terms of Reference
for the Chairman or the Lead Independent Director (as applicable) or which the Corporate Governance
Committee may designate.
6. BOARD MEMBERSHIP
Criteria for Board membership
The Corporate Governance Committee will review each year the credentials of candidates to be
considered for nomination to the Board. The objective of this review will be to maintain a
composition of the Board that provides a satisfactory mix of skills and experience. This review
will include taking into account the desirability of maintaining a reasonable diversity of personal
characteristics but maintaining common characteristics such as personal integrity, achievement in
individual fields of expertise and a willingness to devote necessary time to Board matters. The
Corporate Governance Committee will recommend to the Board the action to be taken to effect changes
in incumbent directors if, in the opinion of the Committee after discussion with the Chairman and
the CEO, such changes are deemed appropriate.
New directors
The Corporate Governance Committee is responsible for identifying new candidates to be recommended
for election to the Board and is also responsible for establishing criteria for the selection of
new directors and conducting all necessary inquiries into their backgrounds and qualifications and
making recommendations to the full Board.
C-3
Majority voting
The Company has implemented a majority voting policy which provides that any nominee for election
as a director at an Annual General Meeting for whom the number of votes withheld exceeds the number
of votes cast in his or her favour, is deemed not to have received the support of shareholders even
though duly elected as a matter of law.
Orientation
The Company will provide new directors with an orientation to the Company, its management structure
and operations, the industry in which the Company operates, and key legal, financial and
operational issues. An information package will be provided that will include information about the
duties of directors, the business of the Company, documents from recent Board meetings, information
regarding corporate governance and the structure and procedures of the Board and its committees.
New directors will also be provided with an opportunity to meet senior management and other
directors and to tour the Companys operations.
Board composition
The Companys bylaws provide for the directors to establish the number of directors to sit on the
Board within a broad minimum/maximum range. The directors are to determine a size of Board large
enough to provide a diversity of expertise and opinion, yet small enough to allow for efficient
operation and decision-making. The Corporate Governance Committee annually reviews the size of the
Board and recommends any changes it determines appropriate. The Board is to be composed of a
substantial majority of independent directors.
Directors who change their present occupation
Directors who retire or otherwise leave or change the position they held when they first were
appointed to the Board should not necessarily leave the Board. In this circumstance, the Corporate
Governance Committee shall review the appropriateness of a directors continued service on the
Board. When continued service does not appear appropriate, the director may be asked to stand down.
Term limits
The Directors are elected by the shareholders at every Annual General Meeting. The term of office
of each director shall expire at the close of the Annual General Meeting of Shareholders following
that at which he or she was elected.
Cumulative term limits for directors should not be established as this could have the effect of
forcing directors off the Board who have gained a deep and detailed knowledge of the Companys
operations and business affairs. At the same time, the value of some turnover in Board membership
to provide an ongoing input of fresh ideas and new knowledge is recognized. The Corporate
Governance Committee shall review annually the membership of the Board to enable the Board to
manage its overall composition and maintain a balance of directors to ensure long-term continuity.
Retirement age
The Board has determined that there should not be a mandatory retirement age for directors.
Other Board memberships
Whether service on other boards is likely to interfere with the performance of a directors duties
to the Company depends on the individual and the nature of their other activities. The Board
believes that the commitment required for effective membership on the Companys Board is such that
directors are to consult with the Chairman and the Chair of the Corporate Governance Committee
prior to accepting an invitation to serve on another board.
7. BOARD COMPENSATION
Directors are required to devote significant time and energy to the performance of their duties. To
attract and retain able and experienced directors, they are to be compensated competitively. The
Corporate Governance Committee is responsible for reviewing the compensation and benefits of
directors and making a recommendation to the Board. Directors who are employees of the Company
receive no additional compensation for service on the Board.
C-4
Director compensation consists of cash and share-based long-term incentives. The cash portion may
be comprised of an annual retainer, meeting fees and supplemental fees for committee Chairs. The
long-term incentives will normally be structured so as to vest over time because time-based vesting
assists in retaining the continued services of directors and aligning their actions with long-term
shareholder interests.
8. SHARE OWNERSHIP
The Company shall establish guidelines for Company stock ownership by directors, executive officers
and other managers of the Company as such guidelines help to more closely align their economic
interests with those of other stockholders.
9. ASSESSING THE BOARDS PERFORMANCE
The Board and each Board committee will conduct an annual self-evaluation. The Corporate Governance
Committee is responsible for overseeing these evaluations and reporting their results to the Board.
The purpose of these reviews is to contribute to a process of continuous improvement in executing
the responsibilities of the Board and its committees.
All directors are encouraged to make suggestions on improving the practices of the Board and its
committees at any time and to direct those suggestions to the Chairman or the appropriate committee
Chair.
10. BOARDS INTERACTION WITH STAKEHOLDERS
It is the function of management to speak for the Company in its communications with the investment
community, the media, customers, suppliers, employees, governments and the general public, and the
Board shall ensure that the Company has systems in place to receive feedback from stakeholders. If
comments from the Board are appropriate, they should, in most circumstances, come from the
Chairman. If shareholders or other stakeholders communicate with the Chairman or other directors,
management will be informed and consulted in order to formulate the appropriate response.
11. MEETING PROCEDURES
Scheduling of Board meetings and selection of agenda items
The Board normally holds five regular Board meetings each year. The Chairman and the CEO, in
consultation with the Corporate Secretary, develops the agenda for each Board meeting. Directors
are encouraged to suggest items they would like to have considered for the meeting agenda.
Board materials distributed in advance
Information supporting Board meeting agenda items is to be provided to directors approximately
seven days before the meeting. Such materials should focus attention on the critical issues to be
considered by the Board.
Non-directors at Board meetings
The Chairman shall ensure those Company officers and other members of management who attend Board
meetings (1) can provide insight into the matters being discussed and/or (2) are individuals with
high potential who the directors should have the opportunity to meet and evaluate. Management
should consult with the Chairman if it proposes that any outside advisors attend a Board meeting.
Sessions of independent directors
Every Board meeting shall be accompanied by an independent directors session at which no executive
directors or other members of management are present. The object of the session is to ensure free
and open discussion and communication among the non-executive, independent directors. The Chairman
(or the Lead Independent Director if the Chairman is not independent) shall chair such meetings. If
the Lead Independent Director chairs such meetings, he or she shall regularly advise the Chairman
of the business of such meetings.
C-5
12. COMMITTEE MATTERS
Committee structure
The Board, through the Corporate Governance Committee, shall constitute such committees as it
determines necessary and as may be required by law. Each committee will have its own mandate that
shall set forth the committees responsibilities, structure and procedure.
The current committee structure and the performance of each committee are to be reviewed annually
by the Corporate Governance Committee.
Assignment of directors to committees
The Corporate Governance Committee is responsible for proposing to the Board the Chair and members
of each committee on an annual basis. In preparing its recommendations, the Committee will consult
with the Chairman and the CEO and take into account the preferences of the individual directors.
Committee assignments should be based on the directors knowledge, interests and areas of
expertise. The Board believes experience and continuity are more important than rotation and that
directors should only be rotated if doing so is likely to improve Committee performance or
facilitate the work of the Committee.
Frequency and length of committee meetings
Each committee Chair will develop that committees meeting agenda through consultation with members
of the committee, management and the Corporate Secretary. The Chair of each committee will
determine the schedule of meetings of that committee based upon an annual work plan designed to
discharge the responsibilities of the committee as set out in its mandate.
13. BOARD RELATIONSHIP TO SENIOR MANAGEMENT
Directors have complete access to the Companys senior management. Written communications from
directors to members of management will be copied to the Chairman and the CEO.
The Board also encourages directors to make themselves available for consultation with management
outside Board meetings to provide counsel on subjects where such directors have special knowledge
and experience.
14. ACCESS TO RESOURCES AND ENGAGEMENT OF ADVISORS
The Board and each committee shall have the resources and authority appropriate to discharge their
duties and responsibilities. This shall include the power to hire outside advisors without
consulting or obtaining the approval of management in advance. Any individual director who wishes
to engage an outside advisor should review the request with the Chairman.
15. EVALUATION AND SUCCESSION OF EXECUTIVE OFFICERS
Performance evaluation of the CEO
The Board, through the Human Resources Committee, will annually review the CEOs performance as
measured against mutually agreed goals and objectives. This review will also be used in
establishing the CEOs annual compensation.
Performance evaluation and succession planning of executive officers
The Board, through the Human Resources Committee, will annually review the performance and
compensation packages of the officers of the Company who report directly to the CEO and any other
officer whose compensation is required to be publicly disclosed and will also annually review the
succession plan for the CEO and the executive officers.
16. REVIEW OF CORPORATE GOVERNANCE PRINCIPLES
The Corporate Governance Committee shall review these Corporate Governance Principles annually and
report to the Board any recommendations it may have for their amendment.
C-6
EXHIBIT A to the Methanex Corporate Governance Principles
An independent director is a person other than an officer or employee of the Company or its
subsidiaries or any other individual having a relationship which, in the opinion of the Board of
Directors, would interfere with the exercise of independent judgment in carrying out the
responsibilities of a director, provided however that persons who fall within any of the categories
set out below will be deemed not to be independent:
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a director who is, or at any time during the past three years was, employed by the Company,
its parent or any subsidiary of the Company; |
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a director who accepts or has a family member (which is defined to include a persons
spouse, parents, children and siblings, whether by blood, marriage or adoption, or anyone
residing in such persons home) who accepts any payments from the Company, its parent or any
subsidiary of the Company, in excess of US $75,000 during the current fiscal year or any of
the past three fiscal years, other than compensation for Board or committee service, payments
arising solely from investments in the Companys securities, compensation paid to a family
member who is a non-executive employee of the Company, its parent or a subsidiary of the
Company, benefits under a tax-qualified retirement plan, or non-discretionary compensation; |
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a director who is a family member of an individual who is, or has been in any of the past
three years, employed by the Company, its parent or by any subsidiary of the Company as an
executive officer; |
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a director who is, or has a family member who is, a partner in, or a controlling shareholder
or an executive officer of, any organization to which the Company made, or from which the
Company received, payments (other than those arising solely from investments in the Companys
securities and payments under non-discretionary charitable contribution matching programs) in
the current or any of the past three fiscal years that exceed 5% of the recipients
consolidated gross revenues for that year, or US $200,000, whichever is more; |
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a director who is or has been, or has a family member who is or has been, employed as an
executive of another entity at any time during the past three years where any of the Companys
executives serve on the compensation committee of that other entity; and |
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a director who is, or has a family member who is, a current partner of the Companys outside
auditor, or was a partner or employee of the Companys outside auditor, and worked on the
Companys audit, at any time during the past three years. |
C-7
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has
duly caused this report to be signed on behalf by the undersigned, thereunto duly authorized.
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METHANEX CORPORATION
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Date: March 26, 2010 |
By: |
/s/ RANDY MILNER
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Name: |
Randy Milner |
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Title: |
Senior Vice President,
General Counsel & Corporate Secretary |
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